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name: 'May 22 Exec Meeting'
short: 'The execs discuss what needs discussion'
date: 'May 22 2003 16:30'
online: false
location: 'MC3036 CSC Office'
Minutes for CSC Exec Meeting
May 22, 2003
* Add staff to burners group.
-- Only office staff (people who do stuff) on burners list
-- No objections from executives
* We still need a webmaster, imapd
-- Action Item: Mike
--Check for pop delivery services (Like Grocery Gateway)
so that we can replace imapd with an automated cronjob
-- If this gets implemented, we must make sure that
someone is around to receive the pop whenever it is
* Budgets
Action Item: Simon
-- Make sure execs receive a copy of the proposed budget
Action Item: Mark
-- Look into claiming money from Mathsoc for the last
--Will be looked over the week after next Monday at the Mathsoc
Budget meeting.
--June 27th is the WEF (Engineering Endowment Fund) deadline
--EngSoc proposal for donations by the end of the month
-- Around 15 events planned
--Foreign Speaker
--CS Departmant will pay for flight
-- We can pay local expenses
--Pints with Profs
*Changes in the MathSoc Clubs Policy
Action Item: Jim and Stefanus
--Bring thus up with MathSoc
--Might be good to talk to Bioinformatics about this, as
they have science faculty members to take care of as well.
--Major issue: People who revoke their Mathsoc fees can still be
voting members
--We want it so that only people who have paid dues to Mathsoc
can vote.
--Execs should not take back fees, as that is bad form.
--All execs unanimously agreed with this proposal
*Confirming that we have free printing and photocopying
Action Item: Mark
--Does Faculty of Math billing code apply to CSC
(as Faculty of Math department?)
-- Procedures manual has a billing code, but it should
be confirmed.
-- Ask MUO, then Shirley after that.
Action Item: Simon
--Apparently there is a special Watcard that provides
free printing from MFCF
--We do not know what account it is mapped to,
or the password.
* Getting csc_disk, csc, csc_ceo accounts on undergrad to work again.
Action Item: Phil
-- Get csc-disk back up for student use.
-- What group permissions do we need?
-- CSC-Disk should be used as a repository for custom
window managers, Mozilla, etc... (selling factor for
CSC accounts)
-- We should also have an announcement (MOTD, perhaps?)
that we are providing and supporting this software.
--Consider: Having university-wide accessible
binaries might be a pain, as different machines
might require different compilations.
-- CSC-Disk is full of user data. Should that be blown away?
*Getting locker #7 from MathSoc (Don't we already have lockers 788 and
--Why were the locks snipped? (Bring up at council meeting)
--We would prefer one combo-lock and one key-lock.
* Review of the CSC office organization
Action Item: Damien
--Give Mike sudo access for shutdown
--Will be rewiring stuff on Saturday
--involves re-plugging machines
Action Item: Simon
--Get rubber wheels for chairs
Action Item: Mike
-- Ask PlantOps about:
--Waxing floors
--Installing Electronic Lock (asap)
--According to Faculty of Math,
we shouldn't need keys.
--Currently, we still need keys
--It is kosher to install Electronic lock
--This provides access right control as
compared to key-control.
--Might be long term project.
--Will green men do it?
--Steam-clean chairs (at least once a term)
--Making ugly wall prettier
--PlantOps knows about office
organization, making environment better.
--Whiteboards need to be put up
--Proposal: Cork-board on pillar (no objections)
--Metal frames on Whiteboard will be in least annoying place
*Do we provide public stapler access?
--People are often unappreciative and rude
--Sign - "Stapler if you say please" -- Unanimously voted
stapler policy
*MathSoc Sign
--Action Item: Jim
--Find out where to get CSC sign before Monday so we
can claim it in old budget.
* Librarian's Report
--Action Item: Jim
--Find perl volunteer to finish CEO
--Force Stefanus to export CVS tree and put onto Peri
--Books were scanned into system with help of Mark
--All books with valid barcodes entered into system on
May 20th
--Books without valid barcodes are not in system
--Someone needs to do it
--Plan is to implement Dewey decimal system
--May be inefficient as all books are about CS
--We will figure out a system later
--No plans to purchase new books
--Librarian's Request: Office Staff should not lend out books
that do not have barcodes (No objects to request)
--We are still using /media/iso/request to track books
--Should be charge late fees for books?
--We should have money in budget for repairing,maintaining books
--Before spending money on maintaining books, check if DC will
do it
--will it be cheaper/easier/better?
*Setting up extra quota for fun and profit.
-- We don't implement quota properly right now
-- Low demand for extra quota
-- Counterpoint: Old CSC made tons of money
-- Counter-counter-point: It's not that necessary for extra
quota nowadays.
-- Executives voted against proposal.
*Jim will spam with an update about the term
--Consider making it opt-in
--One email from a service you are using should be considered
reasonable mass mailing
*Should Jim bring anything up at the MathSoc meeting?**
-- Has a list
* Student branches for ACM and IEEE
Action Item: Gaelan
--Contact IEEE Computing Society in UW and ask if they want
to merge or transfer society to us
--Simon volunteers to be put down as exec for ACM
--ACM rules state requirement that exec is a ACM member
--Do we renew Calum's ACM membership?
--Yes (3 Yes; 1 No; 1 Abstention)
--ACM membership money in budget
--ACM Student chapter form has not come in
* What to do with the donated Procedures Manual?
--Term Task for webpage:
--Put procedures manual on web-page.
--Merge with current manual
--We don't have a hard copy
--Would be a good thing to read.
--Many parts need updating