Updated Code of Conduct

about/code-of-conduct.xml

@@ -26,7 +26,13 @@
   <p>
     We've outlined a code of conduct to highlight our expectations for all
     individuals who participate in our Club, as well as the steps to
-    handle unacceptable behaviour.
+    handle unacceptable behaviour. New members should sign the Code of Conduct.
+  </p>
+  <p>
+    The Code of Conduct does not cover criminal matters. Initiating a Code of
+    Conduct complaint does not exclude other paths, such as going to Police
+    Services. For criminal matters, threats or acts of physical violence,
+    immediately contact UW Police at x22222 or (519) 888-4911.
   </p>
 </section>
 
@@ -71,17 +77,165 @@
   </p>
 </section>
 
-<section title="Scope" anchor="scope">
+<section title="Experiencing Unacceptable Behaviour" anchor="experiencing">
+  <p>
+    The Executive Council and Faculty Advisor are herein referred to as the
+    Officers, or singularly as Officer.
+  </p>
+  <p>
+    If you notice a dangerous situation, someone in distress, or violations of
+    this Code of Conduct, <a href="../about/">contact an Officer</a>. No
+    situation is considered inconsequential. If you do not feel comfortable
+    contacting an Executive Council member due to the nature of the incident,
+    you may contact the <a href="../about/exec#advisor">Faculty Advisor</a>.
+  </p>
+  <p>
+    Upon receiving a complaint the Officer will inform the first of the
+    following people who is not personally involved in the situation, or in a
+    close relationship with the someone involved in the situation and is
+    available, and this person shall handle the complaint and shall here after
+    be referred to as the Handling Officer.
+    <ol>
+      <li>
+        The President
+      </li>
+      <li>
+        The Vice President
+      </li>
+      <li>
+        Any other Executive Council Member
+      </li>
+      <li>
+        The Faculty Advisor
+      </li>
+    </ol>
+  </p>
+  <p>
+    The Handling Officer will interview the subject of the complaint and any
+    witnesses and consult with other relevant Officers. The Handling Officer
+    shall chair a handling committee of the faculty advisor and one other
+    officer chosen in the same way. This committee shall be familiar with
+    University Policies 33, 34, and 42.
+  </p>
+  <p>
+    The Faculty advisor will make sure
+    that all applicable University policies, laws, and bylaws are followed. The
+    Faculty advisor must always be notified of all complaints and decisions.
+  </p>
+</section>
+
+<section title="Consequences of Unacceptable Behaviour" anchor="consequences">
+  <p>
+    After having done so, the Handling Officer shall use their best judgment to
+    determine if the complaint is valid and, if so, determine with the relevant
+    Officers the appropriate action to ensure that the complainant feels
+    welcome in the Computer Science Club and to avoid a subsequent incident:
+    <ul>
+      <li>
+        A warning.
+      </li>
+      <li>
+        A suspension from the events and spaces governed by the Code of Conduct
+        until the beginning of the next term. If the suspension would come into
+        effect less than two full weeks from the end of classes in the current
+        term, then the suspension applies to the subsequent term as well.
+      </li>
+      <li>
+        If the incident is very serious, or the subject has a pattern of
+        similar offences, expulsion from the Club.
+      </li>
+      <li>
+        A formal complaint through University policy, such as 33, 34, and 42.
+      </li>
+    </ul>
+  </p>
+  <p>
+    The Handling Officer shall inform the complainant of the resolution of the
+    issue and inform both the complainant and the subject of their right to
+    appeal the decision.
+  </p>
+</section>
+
+<section title="Addressing Grievances" anchor="grievances">
+  <p>
+    If either the complainant or the subject disagree with the decision made by
+    the Handling Officer, they can appeal to the Officers, who can overturn the
+    decision with a majority vote of all the Officers.
+  </p>
+  <p>
+    No Officer who was personally involved in the complaint, or is in a close
+    relationship with someone involved in the complaint, shall participate in
+    the Officers deliberation or vote on the appeal.
+  </p>
+  <p>
+    If the subject of a complaint is expelled from the Club, then at their
+    request, but no more often than once a year, the Officers will review the
+    decision to expel them from the Club. The Officers can reinstate the
+    subject with a two-thirds vote of the Officers.
+  </p>
+</section>
+
+<section title="Confidentiality" anchor="confidential">
+  <p>
+    The Club recognizes that all members have a right to privacy, and will
+    handle complaints confidentially.
+  </p>
+  <p>
+  As such, proceedings will be kept confidential as described below, to the
+  extent allowed by whichever University policy applies to the complaint.
+  Relevant policies include
+  Policy 42 (Prevention and Response to Sexual Violence),
+  Policy 33 (Ethical Behaviour),
+  or Policy 34 (Health, Safety, and Environment).
+  </p>
+  <p>
+  Information will only be reported to Police Services when directly required
+  to by applicable policy. In such a case, only the required information will
+  be provided, anonymized if possible.
+  </p>
+  <p>
+    <strong>Information that will be kept in Club records and be available to
+    Officers in the future will be limited to</strong>: the date the complaint
+    was made, the name of the subject of the complaint, the name of the
+    Handling Officer, the decision made on the complaint, the date the decision
+    on the complaint was made, and if applicable, the date of the appeal, the
+    party making the appeal (Complainant or Subject), the decision made on the
+    appeal by the Officers, and the date of the Officers decision on the appeal.
+  </p>
+  <p>
+    <strong>The information the Handling Officer and Faculty Advisor will
+    jointly keep records of, in addition to the information kept in the Club
+    records, will be limited to </strong>: the name of the complainant, and a
+    summary of the complaint.  This information will be available to Officers
+    that are handling future complaints if it is requested and the Handling
+    Officer deems it relevant to the new complaint.
+  </p>
+</section>
+
+<section title="Scope and Spaces" anchor="scope">
+  <p>
+    In cases where the Code of Conduct contradicts University policies, or
+    applicable laws and bylaws, the Code of Conduct does not apply to the extent
+    to which it conflicts.
+  </p>
+  <p>
+    We expect all Club participants (participants, organizers, sponsors, and
+    other guests) to abide by this Code of Conduct in all community venues
+    (online and in-person) as well as in all one-on-one communications
+    pertaining to Club business.
+  </p>
   <ul>
     <li>
-      We expect all Club participants (participants, organizers, sponsors, and
-      other guests) to abide by this Code of Conduct in all community venues
-      (online and in-person) as well as in all one-on-one communications
-      pertaining to Club business.
+      The Code of Conduct applies in the office, where office staff are
+      responsible for enforcing it.
+    </li>
+    <li>
+      The Code of Conduct applies in the IRC channel, where channel operators
+      are responsible for enforcing it.
     </li>
     <li>
-      Events co-organized with the Computer Science Club are governed by our
-      Code of Conduct.
+      The Code of Conduct applies at events the CSC organizes or co-organizes,
+      where a designated organizer is responsible for enforcing it.
     </li>
   </ul>
 </section>
@@ -129,7 +283,7 @@
 </section>
 
 <section title="Revision" anchor="revision">
-  <p>Revision 1.1, adopted by the Computer Science Club of the University of Waterloo on 16 November 2016.</p>
+  <p>Revision 1.2, adopted by the Computer Science Club of the University of Waterloo on 12 January 2017.</p>
 </section>
 
 <footer/>