Updated Code of Conduct
This commit is contained in:
parent
085fd3da5c
commit
a26162bc8e
|
@ -26,7 +26,13 @@
|
||||||
<p>
|
<p>
|
||||||
We've outlined a code of conduct to highlight our expectations for all
|
We've outlined a code of conduct to highlight our expectations for all
|
||||||
individuals who participate in our Club, as well as the steps to
|
individuals who participate in our Club, as well as the steps to
|
||||||
handle unacceptable behaviour.
|
handle unacceptable behaviour. New members should sign the Code of Conduct.
|
||||||
|
</p>
|
||||||
|
<p>
|
||||||
|
The Code of Conduct does not cover criminal matters. Initiating a Code of
|
||||||
|
Conduct complaint does not exclude other paths, such as going to Police
|
||||||
|
Services. For criminal matters, threats or acts of physical violence,
|
||||||
|
immediately contact UW Police at x22222 or (519) 888-4911.
|
||||||
</p>
|
</p>
|
||||||
</section>
|
</section>
|
||||||
|
|
||||||
|
@ -71,17 +77,165 @@
|
||||||
</p>
|
</p>
|
||||||
</section>
|
</section>
|
||||||
|
|
||||||
<section title="Scope" anchor="scope">
|
<section title="Experiencing Unacceptable Behaviour" anchor="experiencing">
|
||||||
|
<p>
|
||||||
|
The Executive Council and Faculty Advisor are herein referred to as the
|
||||||
|
Officers, or singularly as Officer.
|
||||||
|
</p>
|
||||||
|
<p>
|
||||||
|
If you notice a dangerous situation, someone in distress, or violations of
|
||||||
|
this Code of Conduct, <a href="../about/">contact an Officer</a>. No
|
||||||
|
situation is considered inconsequential. If you do not feel comfortable
|
||||||
|
contacting an Executive Council member due to the nature of the incident,
|
||||||
|
you may contact the <a href="../about/exec#advisor">Faculty Advisor</a>.
|
||||||
|
</p>
|
||||||
|
<p>
|
||||||
|
Upon receiving a complaint the Officer will inform the first of the
|
||||||
|
following people who is not personally involved in the situation, or in a
|
||||||
|
close relationship with the someone involved in the situation and is
|
||||||
|
available, and this person shall handle the complaint and shall here after
|
||||||
|
be referred to as the Handling Officer.
|
||||||
|
<ol>
|
||||||
|
<li>
|
||||||
|
The President
|
||||||
|
</li>
|
||||||
|
<li>
|
||||||
|
The Vice President
|
||||||
|
</li>
|
||||||
|
<li>
|
||||||
|
Any other Executive Council Member
|
||||||
|
</li>
|
||||||
|
<li>
|
||||||
|
The Faculty Advisor
|
||||||
|
</li>
|
||||||
|
</ol>
|
||||||
|
</p>
|
||||||
|
<p>
|
||||||
|
The Handling Officer will interview the subject of the complaint and any
|
||||||
|
witnesses and consult with other relevant Officers. The Handling Officer
|
||||||
|
shall chair a handling committee of the faculty advisor and one other
|
||||||
|
officer chosen in the same way. This committee shall be familiar with
|
||||||
|
University Policies 33, 34, and 42.
|
||||||
|
</p>
|
||||||
|
<p>
|
||||||
|
The Faculty advisor will make sure
|
||||||
|
that all applicable University policies, laws, and bylaws are followed. The
|
||||||
|
Faculty advisor must always be notified of all complaints and decisions.
|
||||||
|
</p>
|
||||||
|
</section>
|
||||||
|
|
||||||
|
<section title="Consequences of Unacceptable Behaviour" anchor="consequences">
|
||||||
|
<p>
|
||||||
|
After having done so, the Handling Officer shall use their best judgment to
|
||||||
|
determine if the complaint is valid and, if so, determine with the relevant
|
||||||
|
Officers the appropriate action to ensure that the complainant feels
|
||||||
|
welcome in the Computer Science Club and to avoid a subsequent incident:
|
||||||
|
<ul>
|
||||||
|
<li>
|
||||||
|
A warning.
|
||||||
|
</li>
|
||||||
|
<li>
|
||||||
|
A suspension from the events and spaces governed by the Code of Conduct
|
||||||
|
until the beginning of the next term. If the suspension would come into
|
||||||
|
effect less than two full weeks from the end of classes in the current
|
||||||
|
term, then the suspension applies to the subsequent term as well.
|
||||||
|
</li>
|
||||||
|
<li>
|
||||||
|
If the incident is very serious, or the subject has a pattern of
|
||||||
|
similar offences, expulsion from the Club.
|
||||||
|
</li>
|
||||||
|
<li>
|
||||||
|
A formal complaint through University policy, such as 33, 34, and 42.
|
||||||
|
</li>
|
||||||
|
</ul>
|
||||||
|
</p>
|
||||||
|
<p>
|
||||||
|
The Handling Officer shall inform the complainant of the resolution of the
|
||||||
|
issue and inform both the complainant and the subject of their right to
|
||||||
|
appeal the decision.
|
||||||
|
</p>
|
||||||
|
</section>
|
||||||
|
|
||||||
|
<section title="Addressing Grievances" anchor="grievances">
|
||||||
|
<p>
|
||||||
|
If either the complainant or the subject disagree with the decision made by
|
||||||
|
the Handling Officer, they can appeal to the Officers, who can overturn the
|
||||||
|
decision with a majority vote of all the Officers.
|
||||||
|
</p>
|
||||||
|
<p>
|
||||||
|
No Officer who was personally involved in the complaint, or is in a close
|
||||||
|
relationship with someone involved in the complaint, shall participate in
|
||||||
|
the Officers deliberation or vote on the appeal.
|
||||||
|
</p>
|
||||||
|
<p>
|
||||||
|
If the subject of a complaint is expelled from the Club, then at their
|
||||||
|
request, but no more often than once a year, the Officers will review the
|
||||||
|
decision to expel them from the Club. The Officers can reinstate the
|
||||||
|
subject with a two-thirds vote of the Officers.
|
||||||
|
</p>
|
||||||
|
</section>
|
||||||
|
|
||||||
|
<section title="Confidentiality" anchor="confidential">
|
||||||
|
<p>
|
||||||
|
The Club recognizes that all members have a right to privacy, and will
|
||||||
|
handle complaints confidentially.
|
||||||
|
</p>
|
||||||
|
<p>
|
||||||
|
As such, proceedings will be kept confidential as described below, to the
|
||||||
|
extent allowed by whichever University policy applies to the complaint.
|
||||||
|
Relevant policies include
|
||||||
|
Policy 42 (Prevention and Response to Sexual Violence),
|
||||||
|
Policy 33 (Ethical Behaviour),
|
||||||
|
or Policy 34 (Health, Safety, and Environment).
|
||||||
|
</p>
|
||||||
|
<p>
|
||||||
|
Information will only be reported to Police Services when directly required
|
||||||
|
to by applicable policy. In such a case, only the required information will
|
||||||
|
be provided, anonymized if possible.
|
||||||
|
</p>
|
||||||
|
<p>
|
||||||
|
<strong>Information that will be kept in Club records and be available to
|
||||||
|
Officers in the future will be limited to</strong>: the date the complaint
|
||||||
|
was made, the name of the subject of the complaint, the name of the
|
||||||
|
Handling Officer, the decision made on the complaint, the date the decision
|
||||||
|
on the complaint was made, and if applicable, the date of the appeal, the
|
||||||
|
party making the appeal (Complainant or Subject), the decision made on the
|
||||||
|
appeal by the Officers, and the date of the Officers decision on the appeal.
|
||||||
|
</p>
|
||||||
|
<p>
|
||||||
|
<strong>The information the Handling Officer and Faculty Advisor will
|
||||||
|
jointly keep records of, in addition to the information kept in the Club
|
||||||
|
records, will be limited to </strong>: the name of the complainant, and a
|
||||||
|
summary of the complaint. This information will be available to Officers
|
||||||
|
that are handling future complaints if it is requested and the Handling
|
||||||
|
Officer deems it relevant to the new complaint.
|
||||||
|
</p>
|
||||||
|
</section>
|
||||||
|
|
||||||
|
<section title="Scope and Spaces" anchor="scope">
|
||||||
|
<p>
|
||||||
|
In cases where the Code of Conduct contradicts University policies, or
|
||||||
|
applicable laws and bylaws, the Code of Conduct does not apply to the extent
|
||||||
|
to which it conflicts.
|
||||||
|
</p>
|
||||||
|
<p>
|
||||||
|
We expect all Club participants (participants, organizers, sponsors, and
|
||||||
|
other guests) to abide by this Code of Conduct in all community venues
|
||||||
|
(online and in-person) as well as in all one-on-one communications
|
||||||
|
pertaining to Club business.
|
||||||
|
</p>
|
||||||
<ul>
|
<ul>
|
||||||
<li>
|
<li>
|
||||||
We expect all Club participants (participants, organizers, sponsors, and
|
The Code of Conduct applies in the office, where office staff are
|
||||||
other guests) to abide by this Code of Conduct in all community venues
|
responsible for enforcing it.
|
||||||
(online and in-person) as well as in all one-on-one communications
|
|
||||||
pertaining to Club business.
|
|
||||||
</li>
|
</li>
|
||||||
<li>
|
<li>
|
||||||
Events co-organized with the Computer Science Club are governed by our
|
The Code of Conduct applies in the IRC channel, where channel operators
|
||||||
Code of Conduct.
|
are responsible for enforcing it.
|
||||||
|
</li>
|
||||||
|
<li>
|
||||||
|
The Code of Conduct applies at events the CSC organizes or co-organizes,
|
||||||
|
where a designated organizer is responsible for enforcing it.
|
||||||
</li>
|
</li>
|
||||||
</ul>
|
</ul>
|
||||||
</section>
|
</section>
|
||||||
|
@ -129,7 +283,7 @@
|
||||||
</section>
|
</section>
|
||||||
|
|
||||||
<section title="Revision" anchor="revision">
|
<section title="Revision" anchor="revision">
|
||||||
<p>Revision 1.1, adopted by the Computer Science Club of the University of Waterloo on 16 November 2016.</p>
|
<p>Revision 1.2, adopted by the Computer Science Club of the University of Waterloo on 12 January 2017.</p>
|
||||||
</section>
|
</section>
|
||||||
|
|
||||||
<footer/>
|
<footer/>
|
||||||
|
|
Loading…
Reference in New Issue