From ccaaf97c934c65b8cbf383246e23b03090335895 Mon Sep 17 00:00:00 2001 From: Gianni Gambetti Date: Wed, 1 Apr 2015 11:24:06 -0400 Subject: [PATCH] Adding amendments passed on 27/03/2015 Two amendments are contained, one to change the election period from three to two weeks from the start of classes, and a second to add a code of conduct for the club. The makefile and directory file have been modified such that the code of conduct is visible on the website. --- about/Makefile | 4 +- about/code-of-conduct.xml | 248 ++++++++++++++++++++++++++++++++++++++ about/constitution.xml | 21 +++- about/directory.xml | 1 + 4 files changed, 269 insertions(+), 5 deletions(-) create mode 100644 about/code-of-conduct.xml diff --git a/about/Makefile b/about/Makefile index bc64dfa..6201f7f 100644 --- a/about/Makefile +++ b/about/Makefile @@ -1,6 +1,6 @@ FILES = index.html exec.html members.html constitution.html donations.html \ - positions.html constitution-change-20020920.html \ - constitution-change-20040205.html + code-of-conduct.html positions.html \ + constitution-change-20020920.html constitution-change-20040205.html RELDIR = about/ include ../common.mk diff --git a/about/code-of-conduct.xml b/about/code-of-conduct.xml new file mode 100644 index 0000000..1e66ae5 --- /dev/null +++ b/about/code-of-conduct.xml @@ -0,0 +1,248 @@ + + + + + + +
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+ One of the primary goals of the Computer Science Club of the University + of Waterloo is the inclusion and support of all members of the University + of Waterloo community who are interested in Computer Science. As such, we + are committed to providing a friendly, safe and welcoming environment for + all, regardless of gender, sex, sexual orientation, ability, ethnicity, + socioeconomic status, age, and religion or lack thereof. +

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+ We invite all those who participate in our events and who communicate with + our Club at large to help us create a safe and positive experience for + everyone involved. +

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+ We've outlined a code of conduct to highlight our expectations for all + individuals who participate in our Club, as well as the steps to + handle unacceptable behaviour. +

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  • + Participate in an authentic and active way. In doing so, you contribute + to the health and longevity of this Club. +
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  • + Exercise consideration and respect in your speech and actions. +
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  • + Attempt collaboration before conflict. +
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  • + Refrain from demeaning, discriminatory, or harassing behaviour and speech. +
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  • + Be mindful of your surroundings and of your fellow participants. +
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+ Unacceptable behaviours include: intimidating, + harassing, abusive, discriminatory, derogatory or demeaning + speech or actions by any participant in our community online, at all + related events and in one-on-one communications carried out in the + context of Club business. Club event venues may be shared; please be + respectful to all patrons of these locations. +

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+ Harassment includes: harmful or prejudicial verbal or + written comments related to gender, sexual orientation, race, religion, + disability; inappropriate use of nudity and/or sexual images in public + spaces (including presentation slides); deliberate intimidation, stalking + or following; harassing photography or recording; sustained disruption of + talks or other events; inappropriate physical contact, and unwelcome + sexual attention. +

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+ The Executive Council and Faculty Advisor are herein referred to as the + Officers, or singularly as Officer. +

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+ If you notice a dangerous situation, someone in distress, or violations of + this Code of Conduct, contact an Officer. No + situation is considered inconsequential. If you do not feel comfortable + contacting an Executive Council member due to the nature of the incident, + you may contact the Faculty Advisor. +

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+ Upon receiving a complaint the Officer will inform the first of the + following people who is not personally involved in the situation, or in a + close relationship with the someone involved in the situation and is + available, and this person shall handle the complaint and shall here after + be referred to as the Handling Officer. +

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  1. + The President +
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  2. + The Vice President +
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  3. + Any other Executive Council Member +
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  4. + The Faculty Advisor +
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+ The Handling Officer will interview the subject of the complaint and any + witnesses and consult with other relevant Officers. The Handling Officer + shall always consult with at least one other Officer. +

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+ After having done so, the Handling Officer shall use their best judgment to + determine if the complaint is valid and, if so, determine with the relevant + Officers the appropriate action to ensure that the complainant feels + welcome in the Computer Science Club and to avoid a subsequent incident: +

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  • + A warning. +
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  • + A suspension from the events and spaces governed by the Code of Conduct + until the beginning of the next term. If the suspension would come into + effect less than two full weeks from the end of classes in the current + term, then the suspension applies to the subsequent term as well. +
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  • + If the incident is very serious, or the subject has a pattern of + similar offences, expulsion from the Club. +
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+ The Handling Officer shall inform the complainant of the resolution of the + issue and inform both the complainant and the subject of their right to + appeal the decision. +

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+ If either the complainant or the subject disagree with the decision made by + the Handling Officer, they can appeal to the Officers, who can overturn the + decision with a majority vote of all the Officers. +

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+ No Officer who was personally involved in the complaint, or is in a close + relationship with someone involved in the complaint, shall participate in + the Officers deliberation or vote on the appeal. +

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+ If the subject of a complaint is expelled from the Club, then at their + request, but no more often than once a year, the Officers will review the + decision to expel them from the Club. The Officers can reinstate the + subject with a two-thirds vote of the Officers. +

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+ The Club recognizes that all members have a right to privacy, and will + handle complaints confidentially. +

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+ Information that will be kept in Club records and be available to + Officers in the future will be limited to: the date the complaint + was made, the name of the subject of the complaint, the name of the + Handling Officer, the decision made on the complaint, the date the decision + on the complaint was made, and if applicable, the date of the appeal, the + party making the appeal (Complainant or Subject), the decision made on the + appeal by the Officers, and the date of the Officers decision on the appeal. +

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+ The information the Handling Officer will keep records of, in + addition to the information kept in the Club records, will be limited to + : the name of the complainant, and a summary of the complaint. + This information will be available to Officers that are handling future + complaints if it is requested and the Handling Officer deems it relevant to + the new complaint. +

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  • + We expect all Club participants (participants, organizers, sponsors, and + other guests) to abide by this Code of Conduct in all community venues + (online and in-person) as well as in all one-on-one communications + pertaining to Club business. +
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  • + Events co-organized with the Computer Science Club are governed by our + Code of Conduct. +
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+ Additionally, the Executive Council are available to help Club members + engage with local law enforcement or to otherwise help those experiencing + unacceptable behaviour feel safe. In the context of in-person events, + organizers will also provide escorts as desired by the person experiencing + distress. +

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+ Changes to the Code of Conduct are governed by the Club's + constitution. +

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Revision 1.0, adopted by the Computer Science Club of the University of Waterloo on 27 March 2015.

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