diff --git a/docs/Makefile b/docs/Makefile
index 19d39b7..ca60402 100755
--- a/docs/Makefile
+++ b/docs/Makefile
@@ -1,6 +1,7 @@
-SUBDIRS = editing-example1 editing-example2 editing-example3 execmanual
+SUBDIRS = editing-example1 editing-example2 editing-example3 execmanual \
+	procedure
 INPUTS = index.xml constitution.xml official.xml machine_usage.xml \
 	machine_usage_summary.xml website.xml editing-howto.xml \
-	constitution-change-20020920.xml execmanual.xml
+	constitution-change-20020920.xml execmanual.xml procedure.xml
 
 include ../default.mk
diff --git a/docs/execmanual/book.xml b/docs/execmanual/book.xml
index 2ee7b26..dfde0e7 100755
--- a/docs/execmanual/book.xml
+++ b/docs/execmanual/book.xml
@@ -2,10 +2,12 @@
 <!DOCTYPE book PUBLIC "-//OASIS//DTD DocBook XML V4.1.2//EN"
 "http://www.oasis-open.org/docbook/xml/4.0/docbookx.dtd"
 [
+<!ENTITY prez SYSTEM "president.xml">
 <!ENTITY veep SYSTEM "vice-president.xml">
 ]>
 
 <book><title>Computer Science Club Exec Manual</title>
+&prez;
 &veep;
 </book>
 
diff --git a/docs/execmanual/president.xml b/docs/execmanual/president.xml
new file mode 100755
index 0000000..6682677
--- /dev/null
+++ b/docs/execmanual/president.xml
@@ -0,0 +1,89 @@
+<?xml version="1.0" encoding="UTF-8"?>
+<chapter>
+  <title>President</title>
+
+  <para>This chapter covers various useful notes for the CSC president,
+  ranging from who to call for room bookings to when the term should end.
+  I&#39;ll rant some more later.</para>
+
+  <sect1>
+    <title>What to do</title>
+
+    <para>The President is the person responsible. As ungrammatical as that
+    may seem, it is exactly accurate. He or she is responsible to make certain
+    that everything the CSC is involved in gets proper attention.Specifically,
+    the President&#39;s duties are:</para>
+
+    <itemizedlist>
+      <listitem>
+        <para> to call and preside at all general, special, and executive
+        meetings of the Club;</para>
+      </listitem>
+
+      <listitem>
+        <para> to call and preside at all general, special, and executive
+        meetings of the Club;</para>
+      </listitem>
+
+      <listitem>
+        <para> to appoint all committees of the Club and the committee chair
+        of such committees, except the chair of the Programme Committee;</para>
+      </listitem>
+
+      <listitem>
+        <para> to audit, or to appoint a representative to audit, the
+        financial records of the club at the end of each academic term.</para>
+      </listitem>
+    </itemizedlist>
+
+    <para>Wherever possible, the President should delegate tasks to others.
+    Not doing this can overburden the President.</para>
+  </sect1>
+
+  <sect1>
+    <title>Explanation</title>
+
+    <para>As listed above the president is responsible for appointing
+    committee chair&#39;s and other positions. So, it is basically up to the
+    president to decide whether or not there is an explicit office staff. How
+    do people become office staff? Must the office close every day? What do
+    the members expect to get out of the club in this term? </para>
+  </sect1>
+
+  <sect1>
+    <title>MathSoc</title>
+
+    <para>The CSC is a MathSoc club as such you should know the <ulink
+    url="http://www.math.uwaterloo.ca/pinkbook.php">MathSoc club policies</ulink>
+    and know that the president is a non-voting member of MathSoc council,
+    like MathSoc directors.</para>
+  </sect1>
+
+  <sect1>
+    <title>Planning events</title>
+
+    <para>Planning events is a useful thing to know, so go read the
+    Vice-President&#39;s section.</para>
+  </sect1>
+
+  <sect1>
+    <title>Useful contacts</title>
+
+    <itemizedlist>
+      <listitem>
+        <para>It&#39;s a good thing to know who controls the keys to the
+        office and the money going to the club. Mathsoc does most of this
+        stuff, so besure to know the President and Treasurer of Mathsoc. They
+        can be emailed at prez@mathsoc.uwaterloo.ca and
+        tres@mathsoc.uwaterloo.ca</para>
+      </listitem>
+
+      <listitem>
+        <para>You can try getting a projector from MFCF/CSCF. You probably
+        want to talk to Dave Gawley, <email>dlgawley@cs.uwaterloo.ca</email>.
+        He&#39;s been really friendly to the CSC in the past and is a cool guy
+        in general.</para>
+      </listitem>
+    </itemizedlist>
+  </sect1>
+</chapter>
\ No newline at end of file
diff --git a/docs/index.xml b/docs/index.xml
index 1f25908..a3f1f36 100755
--- a/docs/index.xml
+++ b/docs/index.xml
@@ -13,6 +13,8 @@
       <li><a href="official.html">Official documents</a></li>
       <li><a href="website.html">Documentation about the website</a></li>
       <li><a href="execmanual.html">Manual for new executives</a></li>
+      <li><a href="procedure.html">CSC Procedures manual</a> This will get integrated into the executive manual</li>
+      <li><a href="mathsoc.club.pdf">Mathsoc Clubs manual</a></li>
     </ul>
  </section>
 
diff --git a/docs/mathsoc.club.pdf b/docs/mathsoc.club.pdf
new file mode 100755
index 0000000..70ac68b
Binary files /dev/null and b/docs/mathsoc.club.pdf differ
diff --git a/docs/procedure.xml b/docs/procedure.xml
new file mode 100755
index 0000000..db44d29
--- /dev/null
+++ b/docs/procedure.xml
@@ -0,0 +1,20 @@
+<?xml version='1.0'?>
+
+<!DOCTYPE cscpage SYSTEM "../csc.dtd">
+
+<cscpage title="CSC Procedures manual">
+  <header />
+  <section title="The CSC Procedures Manual">
+    <p>The CSC exec manual is intended to provide exec with a wealth of information on
+    useful topics provided by past executives. It should be kept up-to-date every term
+    by the current executives. One chapter is devoted to each executive position, with
+    descriptions of that position's duties and how to carry them out effectively.</p>
+    <p>At this point in time the procedures manual is near complete. If you feel the
+    manual is a good contribution to the club, please bug the exec to put more work
+    into it.</p>
+    <p>The procedures manual is written using LaTeX and is available
+    <a href="procedure/procedure.pdf">in PDF format</a>. The
+    <a href="procedure/procedure.latex">LaTeX source</a> is also on-line.</p>
+  </section>
+  <footer/>
+</cscpage>
diff --git a/docs/procedure/Makefile b/docs/procedure/Makefile
new file mode 100755
index 0000000..97dc693
--- /dev/null
+++ b/docs/procedure/Makefile
@@ -0,0 +1,36 @@
+STYLESHEET = /usr/share/sgml/docbook/stylesheet/xsl/nwalsh/html/docbook.xsl
+FOSTYLESHEET = /usr/share/sgml/docbook/stylesheet/xsl/nwalsh/fo/docbook.xsl
+XSLTPROC = xsltproc
+XMLS = $(wildcard *.xml)
+HTMLS = $(XMLS:.xml=.html)
+
+#all: book.html book.tex book.pdf
+all: procedure.pdf
+
+%.pdf: %.tex
+	pdflatex $<
+
+clean-recurse: clean
+
+clean:
+	rm -f *.html *.fot *.out *.fo *.pdf *.log *.aux *.ps *.dvi *.toc
+
+#book.html: $(XMLS)
+
+#%.html: %.xml
+#	$(XSLTPROC) $(STYLESHEET) $< > $@
+
+#%.fo: %.xml
+#	$(XSLTPROC) $(FOSTYLESHEET) $< > $@
+
+#%.tex: %.xml
+#	openjade -t tex -d /usr/share/sgml/docbook/stylesheet/dsssl/modular/print/docbook.dsl $<
+
+#%.dvi: %.tex
+#	jadetex $<
+
+#%.pdf: %.tex
+#	pdfjadetex $<
+
+#%.ps: %.dvi
+#	dvips -o $@ $<
diff --git a/docs/procedure/csc.procedure.latex b/docs/procedure/csc.procedure.latex
new file mode 100755
index 0000000..d192c9c
--- /dev/null
+++ b/docs/procedure/csc.procedure.latex
@@ -0,0 +1,1377 @@
+% This is a latex document.  It can be processed using straight latex.
+\documentclass[11pt]{article}
+\pagestyle{headings}
+\newcommand{\squeezeitems}{\setlength{\itemsep}{0pt}}
+% \input{psfig}
+\usepackage{latexsym}
+\begin{document}
+
+\newcommand{\mathNEWS}{\textsl{math\/}\textsf{NEWS}}
+
+%decomment the below to leave out the beginning CSC logo (forms a box instead)
+%\psdraft
+
+\begin{titlepage}
+\vspace*{72pt}
+
+\begin{center}
+% \ \psfig{figure=pm.ps,height=1.5in}
+
+\Huge
+\vspace*{5pt}
+\textbf{Computer Science Club \\ 
+       Procedures Manual \\ }
+\LARGE
+\vspace*{96pt}
+Kevin Smith  \textit{v1.0  Winter 1989} \\
+Jim Boritz   \textit{v2.0  Winter 1992} \\
+Shannon Mann \textit{v3.0$\alpha$  Winter 1993} \\
+Shannon Mann \textit{v4.0$\alpha$  Summer 2003} \\
+\vspace*{36pt}
+\today
+\end{center}
+\end{titlepage}
+
+\cleardoublepage
+\pagenumbering{roman}
+\tableofcontents
+\cleardoublepage
+\section{Introduction}
+\pagenumbering{arabic}
+
+The Computer Science Club of The University of Waterloo (CSC) has been in
+existence since some time in the early 1960's.  When this is compared with
+the founding dates of the University, the Faculty of Mathematics and the
+Department of Computer Science, it becomes apparent that the CSC has almost
+as much history as the University.  
+
+One of the factors which the CSC has had to deal with is a turnover in its
+membership.  At the CSC, and the university, people come and go.  It is
+often the case that when people go, their knowledge of CSC operations goes
+with them.  Later generations are forced to rediscover, often painfully,
+how the CSC conducts its business.  Frequently, efforts which could be
+channeled into productive tasks are devoted to this rediscovery.
+
+This manual is intented to be a guide and an archive.
+It's authors and contributors hope
+to lay down here as much information as they can about the operation of the
+CSC.  The history of the CSC will also be recorded here.  In part this is
+because there is no other place, but also because a historical context
+should make future decisions easier.  It is the hope of
+everyone involved that this guide will prevent the loss of knowledge
+associated with the loss of long time CSC members.
+
+\section{Membership}
+Membership in the Computer Science Club is open to all students of the
+University of Waterloo, undergraduate and graduate.  This includes
+undergraduates and graduates on a work-term and graduates that are
+registered inactive.
+
+During the W90 term there was a great deal of discussion about who should 
+be entitled to a CSC membership beyond students.  The groups whose ability 
+to obtain a CSC membership came under question are; faculty, staff, 
+alumni and everyone else.  Prior to W90, anyone that wanted a CSC 
+membership was allowed to join regardless of what the current constitution 
+may have said.  Membership was divided into two categories---full and 
+associate---that differed in the ability to hold an executive position 
+and vote in CSC elections.  
+
+In W90 several people felt that the CSC was being taken advantage of, 
+and many non-students were obtaining memberships in order to get an 
+account on WatCSC.  The discussion eventually identified a few key 
+privileges that were felt to be inappropriate for all CSC members.  
+These privileges are: who can vote; who can hold executive positions; 
+and who can obtain a WatCSC account.  The single factor that stood out 
+when trying to allocate these privileges is that the CSC is primarily 
+an undergraduate student organization, and should remain that way.  
+
+% Added by James A. Morrison, ja2morri
+In F02 and S03 this came up again.  At this time WatCSC is no longer around
+and the CSC has a good collection of machines, 4 in the office, and 1 in the
+machine room.  So now any member can hold an account.  However, the right
+to vote and hold an executive position is mostly regulated by Mathsoc since
+Mathsoc defines these things in their club policies.  In S03 the Mathsoc
+council changed their policy to state that voting and the ability to hold
+executive position is available to members of Mathsoc or members of any other
+society who recognizes the club as a club of that society.  So if engineering
+gives us money, we can say we are an Engsoc club and allow engineers to vote
+and hold executive positions.  However, CSC is still primarily and 
+undergraduate Math/CS student organization, and should remain that way.
+
+\section{Exec Positions}
+
+The CSC has four elected positions and one appointed position.  The elected
+positions are: President, Vice-President, Treasurer, and Secretary.  A
+SysAdm is chosen by the exec and ratified by the remaining CSC members
+attending the election meeting.  Each exec position has certain duties 
+associated with them.  When all is well, each exec works to make certain 
+that not only their duties and responsibilities are covered, but also 
+that the other duties of the exec are being met.
+
+\subsection{President}
+
+The President is the person responsible.  As ungrammatical as that may seem,
+it is exactly accurate.  He or she is responsible to make certain that 
+everything the CSC is involved in gets proper attention.  Specifically, 
+the President's duties are:
+\begin{enumerate}
+\squeezeitems
+\item to call and preside at all general, special, and executive meetings 
+of the Club;
+\item to appoint all committees of the Club and the committee chair
+of such committees, except the chair of the Programme Committee; and
+\item to audit, or to appoint a representative to audit,
+the financial records of
+the club at the end of each academic term.
+\end{enumerate}
+Wherever possible, the President should delegate tasks to others.  Not doing
+this can overburden the President.
+
+\subsection{Vice-President}
+
+The Vice-President arranges the talks, tutorials, and tours.  Specific duties
+include:
+\begin{enumerate}
+\squeezeitems
+\item to assume the duties of the President
+in the event of the President's absence;
+\item to act as chair of the Programme Committee; and
+\item to assume those duties of the President
+that are delegated to him by the President.
+\end{enumerate}
+
+In general, the Vice-President does as much as possible to take the load from
+the President.  The Programme Committee is the body of CSC members
+chaired by the Vice-President.  This committee meets to decide what talks
+CSC'ers would be interested in hearing.  They also decide what tours are
+undertaken.  The Vice-President should take care of arranging for rooms,
+the creation of posters and other advertisements.  These tasks often fall
+to the Secretary, overburdening an already difficult position.
+Wherever possible, the Vice-President should introduce the talks, except
+when the President wishes to do so.  If neither President, nor 
+Vice-President can attend, someone should be appointed to introduce the
+speaker and do a Channel 17 Membership Drive.
+
+\subsubsection{Programme Committee}
+The Programme Committee meets to discuss and choose which events the CSC
+will put on each term.  There are certain events the CSC puts on 
+automatically.  However, most events must be chosen and planned ahead of
+time.  The Programme Committee gathers suggestions from their members and
+from the CSC membership regarding what talks and events they would like the
+CSC to sponsor.  From these suggestions, a wide variety of talks and events
+are chosen.  The Vice-President takes the list generated from these meetings
+and organises the events.  To be effective, the Programme Committee should
+meet soon after elections to make initial plans for the terms events.  Meeting
+later in the term can be a good way to add to the activities the CSC plans to
+run.
+
+\subsection{Treasurer}
+
+The Treasurer's job seems simplest.  However, trying to keep track of all 
+the funds that go in and out of the CSC is a somewhat daunting task.
+For more information, see the sections on financial matters 
+(p.\ \pageref{MONEY}), specifically the section on the cashbox 
+(p.\ \pageref{CASHBOX}).
+The specific duties of the Treasurer are:
+\begin{enumerate}
+\squeezeitems
+\item to collect dues and maintain all financial and membership records;
+\item to produce a financial or membership statement when requested;
+\end{enumerate}
+The Treasurer should make arrangements at the end of the term for signing
+authority to be passed on to the next terms exec.  A final audit of the
+terms financial transactions is a great help to the incoming exec, and should
+be done every term.
+
+\subsection{Secretary}
+
+The Secretary's position is perhaps the hardest of all, especially if the
+support people under the Secretary do not work, or worse, are never chosen.  
+The creation of many of the people in support roles (See Alternate Positions,
+below) are for the most to reduce the sometimes herculean amount of work 
+that is dumped upon the shoulders of the Secretary.  The Secretary's duties
+are:
+\begin{enumerate}
+\squeezeitems
+\item to keep minutes of all Club meetings;
+\item to prepare the annual Club report for
+approval by exec council;
+\item to care for all Club correspondence;
+\end{enumerate}
+Often in the past, the Secretary has become the target of ``dumping'' of
+just about all tasks.  This should be discouraged at all costs.  The
+Secretary has specific duties and responsibilites.  As it is, those
+duties can already be taxing.  The CSC Flasher, the Office Manager, and
+the Librarian report to the Secretary.
+
+\subsection{SysAdmin}
+
+The SysAdmin position was added to the exec when the CSC acquired a 
+computer system of their own.  
+The SysAdmins duties are:
+\begin{enumerate}
+\squeezeitems
+\item to operate any and all equipment in the possession of the Club.
+\item to maintain and upgrade the software on equipment that is operated by
+the Club.
+\item to facilitate the use of equipment that is operated by the Club.
+\end{enumerate}
+It has become the continuing policy to have the SysAdmin attempt to get 
+the CSC computer equipment.  See the section on WatCSC (p.\ \pageref{WATCSC}).
+
+\subsection{Alternate Positions}
+
+Several ad hoc positions are also important for the effective running of 
+the CSC.  Often these positions are never filled, requiring one of the exec
+to fill in.  Most of these positions fall under the direct control of the 
+Secretary (though this can expand the Secretaries' duties to an unmanageable
+level).
+
+\subsubsection{Office Manager}
+
+The Office Manager runs the CSC office, making sure the place is tidy, 
+that our recycling gets done, that the office staff is doing what it should
+be doing (kicking people out when there are no office staff present, etc).
+
+The Office Manager reports to the Secretary.
+
+\subsubsection{Office Staff \label{OFFICESTAFF}}
+
+Office Staff are that motley group of people that keep the CSC open all those
+wonderful hours.  In general, they are a group of \textsl{trusted\/}
+individuals chosen by the exec to fulfill this duty.  Office Staff are
+expected to be helpful to people who come to the CSC for assistance.  They
+are expected to assist in keeping the CSC tidy, help sign out books, taking
+money for new memberships, and in general be helpful.  Some Office Staff will
+be accorded the honour of being a key-holding Office Staffer.  See the
+section on keys (p.\ \pageref{KEYS}) for more information.
+
+Office Staff report to the Office Manager.
+
+\subsubsection{Librarian}
+
+The Librarian is the person responsible for keeping the CSC's large library
+of reference material in order.  The Librarian is responsible for culling
+out dated/ruined books and for suggesting the purchase of new books, as well
+as the actual purchasing.  See the section on the library (p.\
+\pageref{LIBRARY}) for more information.
+
+The Librarian reports to the Secretary.
+
+\subsubsection{Poster Person}
+
+One of the most important positions, as the Poster Person is responsible
+for making posters, and getting them distributed.  Often the distribution
+is divided amongst several people.  If this position is not filled, these
+duties should fall to the Vice-President, though it often falls to the
+Secretary.
+
+The Poster Person usually reports to the Vice-President.
+
+\subsubsection{CSC Flasher}
+
+The CSC Flasher is the person who writes the CSC Flash, a short 
+description of what the CSC is doing, published in each bi-weekly
+issue of \mathNEWS.
+Also, it is recurring policy to prepare a short ``Hacker Quiz'' to be
+included at the end of the Flash (the hacker quiz often never happens).
+
+The Flasher usually reports to the Secretary, and should attend all
+Exec and Programme Committee meetings whenever possible.
+
+\subsubsection{Oracle}
+
+This is a position that, of recent, has been left unfilled (mainly due
+to the fact that the club is without a machine at the time of writing).
+The Oracle is a facility by which anyone in the world can send a question 
+to \textsl{oracle@watcsc}, replies are posted on the newsgroup 
+\textsl{uw.csc}.  Be sure to get some good humour-writers for this position 
+(FASS is a good place to look).
+
+Perhaps in the future, a mail alias could be added to undergrad.math
+to allow this service to continue.
+
+The Oracle reports to no-one.
+
+\section{Events}
+
+The CSC puts on several events each term, usually in the form of speakers,
+but including SIGGRAPH video night, and 3B Info Night.  These events provide 
+both an opportunity for CSC members to experience new and interesting
+aspects of CS and to generate interest in CS within the University Community.
+The SIGGRAPH video night attracts students, faculty and staff, seeming 
+universally interesting to all people.
+
+\subsection{Speakers}
+
+The CSC has speakers every term, speaking on a wide range of issues relating
+to computers.  We have had many distinguished speakers pulled from the ranks
+of U(W) faculty, grad students and even undergrad students.  As well, the 
+CSC has managed to bring very distinguished speakers from off campus.  The 
+likes of Bill Gates (W89), John McCarthy (W91), Brian Kernighan, and
+A.K.~Dewdney, just to name a few have honoured us with their wit and wisdom.
+
+The CSC normally takes the speaker out to dinner as a gift of the CSC to
+the speaker.  The dinner also affords an opportunity for a few members to
+hobknob with the speaker, often having discussion that is more interesting
+than the talk that was given.
+
+\subsubsection{Internal}
+
+Internal speakers are the easiest to arrange.  These speakers can be pulled
+from the faculty and students, on a variety of topics.  To arrange one,
+contact the person whom you are interested in having speak.  Once you have
+their interest, choose a date that is agreeable to both you and the speaker
+(by necessity, the speaker gets far more to say :-)  With a date in hand,
+estimate how many people will attend.  For most talks, we can have anywhere
+from 10 to 80 people attending.  Choose an appropriate room and book it for
+that date.  A few days before the talk, order an appropriate number of
+doughnaughts.  When the time comes, have an appropriate person introduce
+the speaker.  After the talk, thank the speaker, and offer doughnaughts and
+tea to all the attendee's.
+
+\subsubsection{External}
+
+External speakers, for the most, are much harder to arrange.  Not only must
+you arrange for all the normal amenities, but also for accommodations for 
+the speaker for atleast one night (if coming from out of town), travel costs
+and an honorarium.  Most of the arrangements can be made by contacting the
+CS Dept.~Secretary (S'03 it was Ursula Theone).  She can make all the 
+%%NAME
+necessary arrangements.  For funding, you can speak to the Faculty of Math, 
+the CS Dept., the ICR, and even Engineering for those speakers who will have
+some interest there.  In W91, John McCarthy visited us, giving two talks, one
+on Elephant, a project of his, the other on NetNews and his experiences with
+attempted censorship at his home campus, Stanford University.  We sold his
+coming here to ICR and others through the talk about Elephant.  Our reason
+for bringing him here was for the NetNews talk, as U(W) was censoring the
+alt branch of NetNews.  Funding was obtained from the Math Faculty for the
+travel costs, from the CS Dept.~for lodging and from ICR for the \$1000
+honorarium. 
+
+Once you have all the difficult things arranged, set the date and time of
+the talk(s) and book the rooms.  If you manage to get an external speaker
+from any real distance, you can pretty much bank on s/he pulling a large
+crowd to the talks.
+
+\subsection{Tutorials}
+
+In keeping with the CSC's purposes of generating interest in computer science
+and its applications, the CSC has held tutorials on UNIX and X-windows.  These
+tutorials are introductory in level and cover a limited number of topics.
+Ideally, the group size will not exceed ten or so, though we have had
+X-windows talks of up to thirty.  Book one of the Descartes labs a week or
+%%NAME
+more earlier with Christy Gillian, Administrative Assistant to the Director
+of MFCF.  Although your group may be small, keeping extra people out of the
+room during these events can be beneficial (keeps distracting noise out).
+A tutorial usually runs for an hour.
+
+\subsection{Tours}
+
+Another favourite CSC event is to arrange for a group to tour one of the
+computer labs.  The DCS mainroom, the CGL lab and the PAMI lab have all 
+been the sites of interesting tours.  To arrange for a tour, it is best to
+contact someone who works there.
+
+\subsection{SIGGRAPH}
+A recurring CSC event is to show the SIGGRAPH video that contains the 
+highlights from the most recent Film \& Video Show.  Since many people are
+co-op, it is possible to show the tape at least twice and possibly three 
+times during the year.  SIGGRAPH video night is always a very popular event.
+
+There are a few constraints that must be kept in mind when trying to organize
+this event.  First, while the SIGGRAPH conference occurs in early August, 
+the video is not available until November or December.  Second, the CSC
+borrows the tape from CGL, thus making us reliant upon CGL to actually
+have the tape.  From time to time there is a lapse in CGL's subscription 
+to the SIGGRAPH Video Review which results in the unavailability of the
+recent tapes.
+
+To borrow the videos from CGL either get a CSC member that is working there
+to borrow them, or contact the Lab Administrative Assistant (Elise Devitt
+as of F90)
+%%NAME
+
+A good place for showing SIGGRAPH videos are the ICR lecture halls in the 
+Davis Centre (DC 1302 \& DC 1304).  The advantage of using these rooms is the
+ability to do the projection on your own.  While DC 1350 and DC 1351 are
+bigger and have more sophisticated equipment, they also require an expensive
+university supplied AV technician (see below).
+As mentioned elsewhere ICR rooms must be booked with the ICR secretary.  
+
+If for some reason it is desireable to use DC 1350 or DC 1351, the
+larger lecture halls, the following procedure should be used. First book
+the room with Bookings (discussed earlier). In order to interface to the
+Electrohome RGB projector on the ceiling the CSC must arrange to have a
+video technician present during the meeting.  For this to happen,
+%%NAME
+Georgina Coutinho x4070 must be informed of the meeting time, date, and
+place.  Unfortunately, this technician (who must be present) charges
+\$25 per hour; there doesn't seem to be a way to get around this.  The
+total charge for the technician should be \$75.
+
+The SIGGRAPH tape shown in W89 was in VHS format, which is good, since
+there is a VHS machine inside the DC 1350/1351 projection rooms.  If the
+tape is in 3/4'' format, then be sure to borrow a 3/4'' player from CGL
+and warn the technician that he will have to interface a 3/4'' player to
+the video console.
+
+The SIGGRAPH tape is usually about 2 hours long.  There are two tables
+of contents included in the tape, it is a good idea not to make the
+audience sit through these boring parts. Fast forward past the first
+one, and call an intermission during the second.  After the intermission
+is a good time to do the Channel 17 Membership Drive!
+
+%%NAME
+It is also a good idea to talk to John Hillhirst x3258.  He is the head
+technician (and not a bureaucrat).  Ask him any technical questions that
+you may have.
+
+Typically around 100-150 people show up for SIGGRAPH, so order around 12
+dozen doughnaughts.
+
+In W89 we had considerable problems switching the lights out in DC 1350.
+Try to make sure that the lights work before starting the show in the future.
+
+\subsection{3B Info Night}
+3B Info Night is a special information session held to help 3B CS
+students select from the vast number of courses offered in fourth year. 
+There should be a 3B Info Night every term that normally has 3B students
+(currently fall and winter).  At some point in the past (F86?) the
+department neglected to have a 3B info night.  This got many students
+upset and caused the CSC to assume a co-sponsorship role for this
+event.  
+
+As long as the department remembers to hold 3B Info Night there should
+not be much of a problem.  The Associate Chairman for Undergraduate
+Studies will arrange for professors to come and speak about the courses.
+The CS department secretary will arrange a location, and produce
+posters.  In this situation the CSC is responsible for; ordering
+refreshments, attempting to get additional faculty members to make an
+appearance, and trying to find some students that can tell what fourth 
+year is really like.  In addition, the CSC President usually attends,
+thanks everyone for showing up, and mentions that there are some real 
+fourth year students to answer questions.
+
+On occasion the department may forget or be hesitant to hold 3B Info night.
+If this situation should ever arise the CSC should, attempt to convince 
+the current Associate Chairman that a 3B Info Night should be held.  
+Failing this the CSC should make arrangements on its own to hold a 
+3B Info Night.  This means booking a room, contacting professors, 
+getting refreshments and everything else that is required.
+
+A typical refreshment order would involve
+\begin{itemize}
+\squeezeitems
+\item 12 dozen doughnaughts
+\item 72 cans of pop
+\item 1 tea urn  coffee urn
+\item 75 tea bags
+\item 1 package of napkins
+\item 2 large milks
+\item 75 sugars
+\item 75 small cups
+\end{itemize}
+
+The cost of this order has been almost exactly \$100.  The CS
+department will pay half when presented with the invoice
+from the math C\&D.  Send the invoice to Jane Prime.
+%%NAME
+
+\subsubsection{Ordering Refreshments}
+Most if not all CSC meetings serve tea and doughnaughts to those that 
+attend.  Everything that is required is ordered from the math C\&D if at all
+possible.  The math C\&D has reasonable rates, they are close by, and they
+are very helpful.  
+
+To make an order the person running the event, or someone they have
+delegated the task to, should contact the C\&D manager (currently Brenda)
+%%NAME
+about three to four days in advance.  She must have advance notice for
+large orders as she has to order the doughnaughts from her supplier.  If an
+emergency, such as someone forgetting to order, arises you can
+usually get about two dozen doughnaughts the same day.  If the order is larger,
+use common sense and go to any of the doughnaught shops off campus.  The other
+items are usually stocked in sufficient quantity for there not to be a
+problem.
+
+A typical order consists of:
+
+\begin{itemize}
+\squeezeitems
+\item 5 +/- 1 dozen doughnaughts 
+\item 1 tea urn
+\item 40 tea bags
+\item 50 cups
+\item 1 half pint milk
+\end{itemize}
+
+If the supply in the office runs out, the following may also need to be
+ordered:
+
+\begin{itemize}
+\squeezeitems
+\item stir stix
+\item napkins
+\end{itemize}
+
+\subsection{Contests}
+
+The CSC holds contests from time to time.  These contests always test the 
+programming skill of the contestants.  The Othello and Arbitrary Game 
+Contest test the skill of the programmers by asking them to program a
+game which will compete against other programs like it.  The ACM Programming
+Contest and our local versions test the programming skill of the programmers
+by asking them to solve several programming problems under a time limit.
+
+\subsubsection{Othello Tournament}
+The Othello Tournament occurs once a year in October or November.  Several
+weeks before the chosen date, an announcement is made on internet and
+elsewhere requesting  (UNFINISHED)
+\subsubsection{Arbitrary Game Contest}
+(WAY UNFINISHED)
+\subsubsection{ACM Scholastic Programming Contest}
+(WAY UNFINISHED)
+\subsubsection{Mini-Contests}
+(WAY UNFINISHED)
+
+
+\section{Room Bookings}
+
+Booking a room made simple:
+\begin{enumerate}
+\squeezeitems
+\item Decide how big the meeting will be.
+\item Decide when the meeting will be.
+\item Decide what kind of venue you will be requiring.
+\item Contact the appropriate individuals with your request.
+\end{enumerate}
+The parties involved will make the booking and usually contact you with
+a confirmation.  If confirmation does not come within a couple of days,
+call them back to get a confirmation.
+
+\begin{table}[b]
+\begin{center}
+\caption[Bookings Table]{Quick Reference for Bookings}
+\vspace*{2pt}
+\begin{tabular}{c c c c} \hline
+Which Room & Seats & Type of Meeting & Page \\ \hline \hline
+Classrooms & 10--50 & Talks and Informal Meetings & \pageref{CLASSROOMS} \\
+ICR Rooms & 30--120 & Formal Talks & \pageref{ICRROOMS} \\
+Colloquium Room (MC 5158) & 50--100 & Formal Talks and Debates & \pageref{COLLOQUIUMROOM} \\
+Theatres & 150+ & Very Large Talks & \pageref{THEATRES} \\ \hline
+\end{tabular}
+\end{center}
+\end{table}
+
+\subsection{Classrooms \label{CLASSROOMS}}
+There are many rooms around campus in which CSC meetings can be held.  Most
+rooms which fall under the general category of classrooms are controlled by
+one of two agencies on campus, ``Scheduling'' or ``Bookings''.  
+
+Officially, Bookings is responsible for reserving rooms for non-course
+events, and Scheduling is sort of responsible for course events.  In the
+past the most efficient method for booking a room was to call scheduling.
+This resulted in a room being booked in about an hour.  Unfortunately in
+recent times Scheduling has refused to book rooms for clubs, requiring us to
+call Bookings.  Bookings uses a very capricious method for booking rooms
+and tends to require a day or two for confirmation.
+
+%%NAME
+Bookings are made by telephone (Zehl Wittington x2207 is the person to
+talk to).  And when the room is confirmed Zehl will send a yellow slip
+to the CSC mailbox in the CS department's mail room.  There is no charge
+for room booking.
+
+\subsection{Davis Centre ICR Rooms \label{ICRROOMS}}
+DC 1302, DC 1304 and DC Lounge are located on the ground floor of the Davis
+Centre.  These are the rooms that are used for ICR Talks, CS Department
+talks etc.  These rooms are controlled by the ICR and can be used by others
+when there are no ICR events taking place.  In order to book one of these
+rooms, arrangements should be made with the ICR at x2042.  No confirmation
+is provided, and someone will have to pick up the key from the ICR
+secretary on the day of the talk.  As of W93, ICR stopped booking these rooms
+for clubs.  See the faculty advisor, or the CS Dept.~secretary to book.
+
+\subsection{Math Colloquium Room (MC 5158) \label{COLLOQUIUMROOM}}
+The Math Colloquium Room (MC 5158) is a mid-size room that can comfortably
+hold about 50 people.  It has lovely wooden walls, and gentle lighting.
+This is where most Math Faculty talks asides from CS are given.  The room
+has comfortable chairs which can be rearranged into any desired formation
+which makes it suitable for meetings such as debates.  To book the room,
+contact the secretary of the Executive Assistant to the Dean at x2592.  
+No confirmation is provided, but security is responsible for unlocking 
+the room.  It may be worthwhile to make sure that security knows this.
+
+\subsection{Theatres \label{THEATRES}}
+Large events require large theatres.  There are two large theatres on
+campus; ``Theatre of the Arts'' in Modern Languages and Humanities Theatre
+in Hagey Hall.  Both of these must be booked through the Theatre Centre
+(x2126).  In all likelihood this will lead to the Theatre Manager, Peter
+Houston (x6570) getting in touch with you to make the arrangements.
+%%NAME
+Since the theatres are in heavy demand it is wise to book them WELL IN
+ADVANCE. Most people that use the theatres book about a YEAR in advance.
+
+Campus organizations are not charged a fee for the use of the theatres,
+but there is a charge for ushers and technicians.  Ushers and
+technicians are not a choice but a must, they come with the theatre. The
+number of ushers present is dependent upon the predicted size of the
+crowd.  The technician is required to ``configure'' the room prior to the
+event.  Any special equipment required for the event (e.g. slide
+projector), should be arranged with the technician a few weeks in
+advance.
+
+The biggest problem for the CSC is that we are not a Fed club and thus
+have to rely upon someone else to recognize us.  In the dark ages the 
+CSC was able to go through MathSoc to book the theatres.  Unfortunately
+this didn't work out the time the CSC used the theatre for Bill Gates' 
+talk.  Eventually the Faculty of Math indicated that they `recognized'
+us as an official club.  At the time recognition was done by Lyn Williams
+who was Executive Assistant to the Dean of Math.  
+%%NAME
+
+\section{Financial Matters \label{MONEY}}
+The CSC currently receives funding from
+\begin{itemize}
+\squeezeitems
+\item MathSoc
+\item Engsoc
+\item Membership fees
+\item Computer Science Department
+\end{itemize}
+
+At the beginning of each term the executive, past executive, or some
+experienced nominees must compose a budget.  The budget should be a good
+estimate of how much money the CSC expects to spend during the term. In
+order to pay for its activities the CSC will rely on the sources of
+funding listed above.   Past budgets make for good reference material
+when creating the new budget.
+
+\subsection{MathSoc}
+The CSC budget must be prepared in time to be presented to the
+MathSoc treasurer in advance of the MathSoc budget meeting.  This way
+the MathSoc treasurer can discuss the budget with the CSC prior to the
+meeting, thus avoiding the possibility of open conflict.
+
+During the S89 term MathSoc made some revisions to its constitution that 
+describe the procedure that clubs must follow in order to obtain funding.
+It is the responsibility of the CSC budget committee and especially the
+Treasurer to be aware of MathSoc's requirements for funding.
+
+\subsection{EngSoc}
+EngSoc typically gives some money to clubs that have engineering students 
+as members.  The amount that EngSoc donates has varied wildly from term to
+term, but seems to have settled out at about \$100 (F90).  To get money 
+from EngSoc, the CSC should submit a request to the EngSoc Treasurer along
+with the CSC's proposed budget.  The CSC Treasurer should be present at the
+EngSoc meeting where the budget is discussed in case any questions arise. 
+
+\subsection{Bank Account}
+The CSC has a chequing account at the Campus Centre CIBC.  After the executive
+is elected each term, signing authority must be obtained for the new
+president and treasurer.  The bank has a special form for transferring 
+signing authority. It requires that either a previous holder of signing 
+authority or the faculty advisor for the club approve the transfer of signing
+authority to the new president and treasurer.
+
+\subsection{University Billing Code}
+The CSC has a university billing code to which almost any university provided
+service can be charged.  The list of services include: Audio Visual, Graphics 
+Services, and the Book Store.  
+
+The CSC's billing code is 901-1179-03.  The CSC's billing code happens to
+be a `power' billing code in that it can have funds transferred into it as
+well as having charges made against it.
+
+\subsection{Cashbox Procedures \label{CASHBOX}}
+The CSC has a cashbox that serves as the collection point for membership
+fees and the disbursement point for petty cash.  The cashbox has two keys.
+One key remains in the possession of the current treasurer and the second key
+is part of the `talisman of power' that is held by the office staffer
+currently in charge of the office.  The cashbox should remain locked at all
+times except when money is being deposited or withdrawn.  More information
+can be found in the section on office staffers.
+
+Prior to the current procedure governing access to the cashbox the CSC
+made several attempts to regulate the flow of money through the cashbox.
+The earliest method was to have the person signing up new members to deposit
+the membership fee in the cashbox.  Since there are only two keys the cashbox
+remained unlocked most of the time.  Whenever funds were needed to pay the
+C\&D bill, pay for posters, or other miscellaneous expenses money would be
+withdrawn from the cashbox.   It was hoped that the person making the 
+withdrawl would leave a note in the cashbox indicating how much had been 
+withdrawn and for what purpose.  This method never worked because
+people were did not indicate how much had been withdrawn.
+When the cashbox is unregulated, money flows in and out of the cashbox
+and for some reason it is impossible to get people to accurately record
+how much money is being withdrawn for various and sundry expenses
+(mostly posters and C\&D charges).
+
+Several attempts have been made to regulate and control the cash flow.  Chris 
+Browne a one time treasurer and accounting student suggested that nothing
+be paid out in cash by the CSC.  Instead, all disbursements would be made
+by cheque regardless of the amount because it would be a small price to pay
+for the improved record keeping that the CSC would gain.  He also intended to 
+implement some sort of petty cash procedure but ran out of time.  Given the
+attitudes of the average CSC member it is unlikely that a typical petty cash
+mechanism would have worked anyhow.
+
+During the W90 term the CSC was prey to a low-life that saw fit to steal over
+\$200 in membership fees from the cashbox.  The result was that some strict 
+procedures were put in place to more carefully control access to the cashbox.
+
+For more details see the section on Office Staff (p.\ \pageref{OFFICESTAFF}).
+
+\section{Resources}
+
+\subsection{Audio Visual Equipment}
+Anything aside from chalk and a blackboard that is required for a
+presentation, should be obtained from the University's Audio Visual
+Department.
+
+Audio Visual needs to have someone to bill in the case of damages to 
+equipment.  Fortunately the CSC does have a university billing code.  
+Unfortunately Audio Visual is a puppet bureaucracy, and they don't trust
+students.  Some person in the administration such as the CSC's Faculty 
+Advisor, or the EADM does the recognition thing for us.
+
+In general copyright laws prohibit the screening of films to more than ten
+people without permission from the copyright holder.  What this means is
+that most movies rented at the local rental shop can not be screened
+publicly.  Audio Visual follows the law and thus does not provide equipment
+for such screenings.
+
+\subsubsection{Showing movies}
+Rent from the Fed record store, Becker's, or Bandito.
+Or better yet, borrow a movie from a club member!
+In order to rent a VCR from the Feds you must present
+both a driver's license and a VISA card.
+
+Audio Visual considers it illegal to show a VCR tape to a large
+group of people such as a CSC meeting.  Realistically, this is
+true.  So, to show rented movies at a club meeting, the CSC
+must obtain equipment elsewhere.
+
+One option is to book the DCS course room (MC 2009), since
+Audio Visual does not control DCS.  Talk to Bob Hicks x2194
+%% NAME
+to book this room; if Bob is on vacation, try Carol Vogt,
+she usually knows what is going on in DCS.
+There is an overhead Electrohome RGB projector
+that can be used to hook up a VCR or a computer.  This room has a VHS VCR
+and stereo sound, as well visual hookups to do online demonstrations to
+a group of people.
+
+Another option is to borrow equipment from the nice folks at CGL.
+CGL has 2 26'' televisions, two 3/4'' VCRs, a VHS VCR,
+and a 37'' monitor.  
+
+\subsubsection{Showing Movies the legal way}
+As mentioned elsewhere, it is illegal to show a movie that you rent from a
+video store to a crowd of more than ten people.  In order to show a movie to
+a crowd, the right permissions must first be obtained from whomever holds
+the copyright.  For these reasons the university maintains a film library
+full of films for which permission has been obtained.  The film library
+spans a wide variety of topics and has a few good films which can be shown at
+the beginning of term.
+
+To arrange for these films it is best to talk to the film librarian in E2
+1309.  His name is (    ) he is very helpful and knows the content of an
+incredible number of films.  Some films are stored locally and can be
+obtained within 24 hours.  Other films are held by individual departments,
+or by other universities.  Depending on the situation, upto a weeks notice
+may be required.
+
+Once the film(s) has been arranged AV will be very co-operative. 
+Depending on the format (film or video), a projectionist and the
+equipment can be booked.  As a campus organization, the CSC can obtain
+equipment at no charge.  The remaining issue of concern is who will pay
+for damages.  Luckily enough this issue has been settled.  Howie has
+signed some form indicating that the CS department recognizes us.  It
+also has our university billing number just in case.  Just remember that
+the CSC is not a FED club.  I believe that the FEDS cover damages
+incurred by their clubs and this is why AV is continually asking about
+this. 
+
+For video AV will provide a TV and play the tape from their central
+facility.  Someone should make sure that the TV gets to the room on time
+and is hooked up.  Since the projectionist has very little to do the
+cost is the minimum for using a projectionist, about \$10.  If the format
+is film arrangements must be made for a screen and a projector.  Since
+the projectionist is devoted to us for the evening the cost is slightly
+higher.  No figures are available on this though as it has never been
+done. 
+
+\subsubsection{Bureaucracy}
+
+Audio Visual Services is an incredible bureaucracy, tread
+carefully.  Harry, x3257, who is responsible for actually giving
+out equipment, requires two things:  a letter of recognition
+%%NAME
+for the CSC (I obtained one from Lyn Williams -- Administrative
+Assistant to the Dean's Office, and a GOD to the CSC).  Basically
+this letter from Lyn would read ``The CSC is a bona-fide CS
+department-sponsored club with billing code 901-1179-03, the
+current president is $<$name$>$''.  Hopefully this won't be
+necessary.  All Harry usually requires is a letter from the
+CSC saying who the current executive is; no formal signatures
+are required for this.  The letter from Lyn will only be necessary
+if Harry says ``I've never heard of the CSC'' (he has a very
+short memory).
+
+Remember: The CSC is not a fed club.
+
+Rule of Thumb: avoid using AV equipment.  We can use the
+ICR lecture halls or the DCS course room for movie nights (or borrow TVs 
+from CGL), and get a technician for SIGGRAPH through Georgina x4070.
+
+
+\subsection{Library \label{LIBRARY}}
+The CSC library is a facility that almost everyone considers to be important
+and useful.  The CSC library can never hope to compete with the 
+University Library in terms of quantity.  Nonetheless, the CSC library can 
+provide a qualitatively different resource of value.  This tends to be done
+by selecting extremely current books and books considered classics for the
+library.  The library is not meant to be everything to everyone.  It is 
+intended to be representative of the library of a computer scientist.
+
+Every term a sizeable portion of the CSC budget is allocated to library 
+acquisitions.  Most of this money is used to purchase ``new'' books.  
+Unfortunately, the CSC library like every other library suffers from the 
+theft and loss  of its books.  Thus some portion of the library budget will 
+be used to replace books that have disappeared from the collection.  The 
+fact that library books will disappear should be accepted.
+
+The process for purchasing new books is fairly simple.  First, the CSC
+librarian solicits and gathers suggestions for books that would be 
+appropriate for the library.  Once funds become available for the book
+purchase to be made, the library committee ranks the suggestions that
+have been received to date.  Based upon these rankings books are purchased 
+until the book budget has been spent.
+
+\subsection{Office Space}
+The CSC was one of the first clubs to have space allocated to it by the Math
+Faculty.  It was a long time ago (mid 70s) and the details are lost in the 
+mists of time.  The initial CSC office was a small cubicle that housed the 
+library, a sofa a desk and eventually the core of WatCSC when it was still
+an HP9000.  Due to the increase in CSC activity in F87 and W88 the CSC 
+managed to convince the Dean's Office to allocate it some additional space.
+Thus when new space became available on the 3rd floor of the MC building
+\mathNEWS moved and dividing wall that used to separate the two 
+offices was removed, effectively doubling the size of the office.
+It turned the CSC office space into some of the prime office space on
+the third floor.
+
+It is very important to remember that the CSC space is provided 
+directly by the Faculty of Mathematics.  MathSoc has no official
+control over the space allotted to the CSC.  
+
+From time to time MathSoc, having nothing better to do, considers 
+rearranging the offices in the third floor Pink Tie Zone.  This is usually
+done with the idea of getting more space and exposure for the main MathSoc
+office.  Due to the relative desireability of the CSC space, the CSC 
+typically becomes an unwilling (and often unknowing) participant in 
+the MathSoc grand plan.  
+
+The greatest danger lies in MathSoc doing something before the CSC 
+is aware of the plans and can voice an opinion to the Dean's Office.
+Ultimately it is the Dean's office that is responsible for any 
+allocation of office space (including MathSoc's).  MathSoc can 
+not unilaterally deprive the CSC of its office space.  However, it 
+can ask the Dean's Office to reallocate space or make other changes.  
+Typically the Dean's Office does not question MathSoc proposals 
+believing them to have been previously discussed by all groups 
+concerned.  Thus the importance of making the CSC opinion known.  
+As long as the CSC gets a say in the process there is very little 
+to worry about.  
+
+In the past MathSoc plans have have been stalled once the CSC
+discovered them and voiced its disapproval to the Dean's Office.  This
+is because the Dean's Office upon sensing a lack of consensus among
+student groups tends to be reluctant to proceed.  In addition, the lack
+of continuity within the MathSoc executive means that plans formulated
+within a term must usually be completed during the same term.  Usually
+space reallocation plans come along late enough in a term that stalling
+them for a couple of weeks effectively kills them.
+
+If MathSoc were ever to make a determined effort to see the floor space
+rearranged it would very likely happen.  Fortunately this has not yet been 
+the case.  The best the CSC could do in the face of a concerted effort
+is insure that it is being treated equitably. In the past the CSC has 
+been perfectly willing to trade its location for an increase in space. 
+
+The CSC has been given assurances from the Executive Assistant to the 
+Dean that if there are any space changes, the CSC will get at least 
+an equivalent space if not more.
+
+\subsubsection{Keys \label{KEYS}}
+
+For much of the CSC's days of having office space there existed a few keys 
+that only exec members had.  The exec was primarily responsible for opening
+the CSC in the morning.  In F90, the exec arranged for keys from Key Control
+to be released to certain members of the office staff.  This made keeping the
+office open so much easier.  
+
+A great deal of trouble arose when MathSoc got involved;  First, it was 
+demanded that we take a \$20 deposit for the keys, to ensure that the
+keys be returned.  We acceded this demand, arranging with the Assistant
+to the Dean for key permits.  Slowly, over several terms, MathSoc took more
+and more control over the signing of the key permits, until by S92, they had
+complete control over signing.  Further, to complicate things, each new term
+a new policy and procedure for doing key permits was put into place.  In F92,
+the exec finally took steps to eliminate the need for keys altogether.  Under
+the current policy, there is little or no need for us to request keys from 
+MathSoc.  Please see a past exec member for the grimy details.
+
+\subsection{Locker}
+In order to provide some remote storage of magnetic media, the CSC has
+obtained a locker from MathSoc.  MathSoc has agreed to provide the CSC with
+locker \#7 each and every term, on the condition that someone on the CSC
+executive signs for the locker.  This provision is documented by MathSoc in
+their locker distribution procedures.  Any failure to have locker \#7 set
+aside for the CSC represents a failure on MathSoc's part.  In F90, members
+of the CSC kindly wrote a program to generate a nice listing of all 
+locker numbers.  In this list, locker \#7 is permanently listed as the CSC's.
+In F92, this program had been forgotten, forcing locker \#7 to be given
+out to some student.  Given MathSoc's propensity for screwing up this simple
+procedure, someone should check early each term that MathSoc is indeed using
+the list generated from the CSC's program.  If it isn't, they should pencil
+the CSC into locker \#7.
+
+\subsection{Computer Accounts}
+Several nice people in High Places have donated a free computer account to 
+the CSC; \textsl{csc@watmath\/}.  Supervision of this account is 
+responsibility of the entire executive.  This point is clearly mentioned 
+in the CSC constitution.
+
+\subsubsection{MFCF accounts}
+\textsl{csc@watmath\/} is provided to the CSC by MFCF.  Since billing on 
+all MFCF UNIX machines is fairly relaxed, there are few restrictions on the 
+use of this account.  Any member of the current term's executive is free to 
+use the account for whatever they please.  In addition, people who need access
+to the CSC account for CSC purposes is also free to use the account.  The
+only restriction is that the account should not become a facility for giving
+others access to a UNIX account.  Lastly, the account is provided with free
+laser printing.  This privilege should not be abused as this could result
+in its withdrawl.
+
+\subsubsection{Exec Accounts on Undergrad.math}
+In F91, the CSC attempted to get a CSC account created on the undergrad
+network.  Ostensively, this was to give the CSC access to the X-window
+terminals for creation of posters and CSC documents.  Due to a change
+in ONet policy, MFCF was disallowed giving out accounts that more than
+one person would have access to.  MFCF compromised by giving any exec 
+member a personal account on the undergrad system, if they did not already
+have one.  As all undergrad math students already have an account, this works
+out to giving non-math exec members accounts on undergrad.math. 
+
+\subsection{Computer Equipment on Loan}
+
+The CSC has managed to borrow a large supply of equipment from various 
+groups.  It is important to note that the CSC is responsible for 
+maintaining this equipment, and replacing it if it is stolen.  A 
+separate policy for the use and administration of this equipment 
+was created during the S89 term.
+
+Most of the hardware that the CSC has, was obtained on an indefinite loan
+basis.  This means that the equipment does not really belong to the CSC, it
+belongs to the group that lent us the equipment.  On the other hand, the
+fact that we have the equipment means that it is of no use to anyone else.
+
+\subsubsection{Math Faculty Computing Facility}
+Sometime about the summer of 1987 MFCF and the Faculty decided that certain
+services would no longer be provided to undergraduates.  One was 50 pages
+of free laser printing.  Another was the ability to ask the operators to
+archive a students files to tape.  So as to not completely eliminate the 
+ability to archive ones files, the Faculty instructed MFCF to provide
+MathSoc with a microcomputer which could be used for file archival.  
+
+Eventually students wanted to archive their files and the CSC began to
+investigate.  It was discovered that MathSoc had not bothered to go pick up
+the PC from MFCF.  The MathSoc Treasurer at the time was Joel Crocker.  He
+instructed Jim Boritz to feel free to pursue the matter.  When Jim managed
+to get the PC, Joel suggested that the CSC could operate the PC since it was
+unlikely that anyone in MathSoc would know exactly what to do.
+
+From time to time MathSoc remembers that the PC actually belongs to them
+and they become concerned about its use.  About a day later they come to 
+the conclusion that its doing fine in the CSC since we have the expertise
+and we tend to be open at lot more than the MathSoc office.
+
+In F89 MathSoc managed to buy a computer of their own.  Since that time
+most MathSoc people have become much less concerned about how the PC is used.
+A few months later the CSC obtained complete control over the PC from MathSoc
+council.  In the months following, the PC gradually fell apart.  After DCS 
+installed an FTP terminal server in the IO Room (MC1063), the need for the
+PC had dropped to nil.  Hardware errors on the hard drive finally convinced 
+the exec of S91 that the machine was past its useful lifetime.  The machine
+was taken out of service and surplussed.
+
+The CSC also has two terminals that it has obtained from MFCF.  The CSC
+should always have at least one terminal.  It the terminal dies, talk to
+the Executive Assistant to the Dean of Math.  
+
+\begin{itemize}
+\squeezeitems
+\item 1 Wyse 75 terminal
+\item 1 VC 404 terminal
+\end{itemize}
+
+The VC 404 terminal was in continual disrepair and was traded to a fellow 
+member of the CSC on workterm on campus for the Ann Arbor Ambassador in his
+office (He was not using the terminal and sought some advantage for the 
+CSC).  This terminal in turn died of keyboard flakiness.  In W92, the CSC
+borrowed a Wy75 terminal from \mathNEWS.  To date, \mathNEWS knows that 
+we have their terminal, but, has not requested its return.  As they had 
+just received a new Wy99GT terminal, \mathNEWS staff seem unconcerned 
+about the old terminal.
+
+Terminals currently in the CSC's hands:
+\begin{itemize}
+\squeezeitems
+\item 1 Wyse 75 terminal (owned by MFCF)
+\item 1 Wyse 75 terminal (owned by \mathNEWS)
+\item 1 Ann Arbor Ambassador (owned by MFCF --- broken keyboard)
+\end{itemize}
+
+\subsubsection{Department of Computing Services}
+All networks on campus fall under the control of DCS.  Any problems should
+be directed to them.  As of the W90 term the CSC has the following 
+connections:
+
+\begin{itemize}
+\squeezeitems
+\item 1 serial connection through the Sytek network
+\item 1 serial connection through the Gandalf network
+\item 1 direct serial connection to Maytag
+\end{itemize}
+
+\subsection{WatCSC \label{WATCSC}}
+In the F87 term the executive felt that a computer science club, should
+have computing facilities which went beyond a single terminal.  This was
+due in part to an MFCF decision earlier in the year to no longer
+allow undergraduates to send mail, or post news to machines outside the
+University.  The CSC attempted to have these privileges restored. At
+the same time the CSC investigated means by which it could provide mail and
+news services to undergraduates.  
+
+The executive was told of a short lived organization
+named the Open Computer Group that in 1985 had obtained free of charge four
+PDP 11/70 computers that had been retired by the University.
+Unfortunately the Open Computer Group was unable to generate sufficient
+interest and activity.  The group folded after a few months and the
+machines were eventually surplused by the University.  
+In 1986 the Symbolic Computation Group offered the CSC some 
+equipment that was no longer being used.  The executive at the time 
+turned down the offer because they felt the hardware was too noisy and bulky.  
+
+In response to this new direction, the executive investigated what happened
+to the above hardware.  It was discovered that the PDP 11's had been sold.
+Luckily, the equipment that SCG offered was still available.  Within a
+matter of days the CSC had obtained from SCG a few pieces of
+Hewlett-Packard hardware that would eventually become the heart of WatCSC.   
+
+Some investigation revealed that Hewlett-Packard donated four systems to
+the university some time in 1984.  When donated these machines included
+a maintenance coverage for a year.  After the initial project for the 
+machines died they were dispersed to various people around the Computer
+Science department.  Two went to the Symbolic Computation Group, one went
+to the Computer Systems group and the fourth went to J.D. Lawson a former
+professor.  When Prof. Lawson left the university the CSC acquired the 
+serial card and some manuals from his machine, the rest of the equipment
+eventually ended up with the Office Automation Group.
+
+As demand for disk storage, memory and other assorted peripherals grew 
+the CSC began to acquire these other systems.  In early 1989 the CSC 
+finally got hold of the last HP system that had gone to the Office Automation
+Group.  
+
+\section{The ACM \label{ACM}}
+
+The CSC is associated with another lesser known club by the name of
+``University of Waterloo Student Chapter of the ACM ''.  In order to be a
+member of the ACM student chapter, one must be a member of the ACM as
+well.  This restriction is in conflict with the idea that anyone should
+be able to be a member of the CSC.  The result is that the ACM student
+chapter has no real members.  
+
+Even though the ACM student chapter has no official members, the CSC desires
+to keep the student chapter operational.  This has resulted in the
+creation of the fictional person known as Calum T. Dalek.  Calum is a
+full member of the ACM and serves as the chair of the student chapter
+of the ACM.
+
+\subsection{ACM Requirements}
+In order to maintain our status as a student chapter of the ACM we must
+fulfil two requirements.
+
+\begin{enumerate}
+\squeezeitems
+\item Each term a chapter activity report must be filled out and mailed 
+to the ACM Student Chapter Chairperson, and the ACM Student Chapter
+liaison.  
+
+\item Once a year a financial statement must be mailed to the ACM.
+\end{enumerate}
+
+\subsubsection{Activity Report}
+
+The student chapter activity report is a single sheet of paper
+on which we list the members of the executive for the ACM
+student chapter along with a list of our activities.  Since only
+Calum is a real member of the ACM, his is the only name that
+appears on the activity report with an ACM membership number.  
+Fictional names are created for the other executive members of
+the student chapter of the ACM.  The membership number is left
+blank or has a ``?'' inserted.  The final requirement is a faculty
+sponsor.  Our current faculty sponsor is Howie Pell, however, he
+is also not a member of the ACM.
+
+If the ACM does not receive a single activity report over the
+course of a year they will place the student chapter on
+probation.  To extricate ourselves from this situation we need
+to mail activity reports and make sure they are received.
+
+\subsubsection{Financial Statement}
+
+For some strange and mysterious reason the ACM continues to send
+us an annual request for financial information.  Apparently in
+the U.S. the ACM can derive some sort of tax benefit from its
+student chapters.  Since we are a Canadian chapter this is not
+the case. This makes filling out the financial form is very easy.
+Just write ``Not Applicable --- Canadian Chapter'', across the top of
+the form.
+
+\subsubsection{Calum's Membership}
+
+Calum T. Dalek is a student member of the ACM.  Membership fees
+are currently in the neighbourhood of US\$ 90 and are due
+sometime before March each year.  Little attempt is made to 
+distribute the cost over all three terms.  Through Calum's
+membership the CSC receives the following ACM publications.  
+
+\begin{itemize}
+\squeezeitems
+\item Communications of the ACM
+\item Transactions on Graphics
+\item Transactions on Programming Languages and Systems
+\item SIGGRAPH conference proceedings
+\item Oopsla conference proceedings
+\item Asplos conference proceedings
+\item Sigplan notices
+\item Computer Graphics
+\end{itemize}
+
+\section{Relations with other Groups}
+Getting anything done on campus requires communication with several other
+groups.  The section is meant to provide some perspective on the relations
+which the CSC has had with a few of the more important campus
+organizations.
+
+\subsection{Math Faculty}
+
+%%NAME
+The Computer Science Club enjoys a fairly good relationship with the
+Math Faculty.  Most of the CSC's contact with the faculty is through Lyn
+Williams, Executive Assistant to the Dean of Math.  Lyn has been very
+helpful to the CSC by vouching for us in our relations with other
+departments.  
+
+On occasion, when the political climate requires it, the CSC has
+communicated its needs directly to the Dean of Math.
+
+\subsection{Computer Science Department}
+
+The CSC also enjoys a good relationship with the CS department.  A
+current CSC objective is to get the CS department to provide some
+funding for bringing in speakers.
+
+\subsection{Federation of Students}
+The CSC is not a FED club.  This is sometimes important for billing things
+like theatres and audio visual equipment.  Most of the rest of the time
+this is not important.  
+
+Folk lore has it that the CSC does not want to become a FED club.  This is
+because the FEDS have some strange requirements of their clubs which do not
+mesh well the type of members the CSC wants.  We seem do do fine with the
+situation as it exists, but this does not mean that some accurate
+information should be obtained in the future.
+
+\subsection{Mathematics Society}
+The CSC's relationship with MathSoc is somewhat of a never-ending
+saga.  This is mostly due to the fluctuation of the MathSoc executive,
+especially the treasurer.  For the most part, relations tend to be
+pretty good.  The letdown usually comes at the beginning of the term
+when MathSoc has its budget meeting.  Most people on MathSoc council are
+indifferent to the CSC.  However, once a single dissenting opinion
+is expressed, there tends to be a cavalcade of discussion.   At this
+time (S89) MathSoc is preparing a ``Club Policy'' which should eliminate a
+great deal of the capriciousness involved.
+
+\subsection{Engineering Society}
+
+\subsection{Science Society}
+The CSC has a few members which come from science.  This has caused us to
+seek funding from the SciSoc in the same manner as EngSoc.  Unfortunately,
+SciSoc exists for the most part to orient students and run the Science
+C\&D.  Beyond that they are fragmented into other groups based on the major
+departments within the faculty.  The result is that SciSoc really doesn't
+have much extra money and has been unwilling to send some our way.
+
+\section{Consulting}
+The CSC operates a ``Friendly Consulting Service'' designed to provide 
+assistance to computer users at all levels.  The CSC has provided this 
+service for as long as anyone can remember.  Some of the reasons that the
+CSC promotes itself in this manner are; hours of availability far in excess
+of both DCS and MFCF consultants, ability to provide expert support at 
+almost any skill level, and a desire to promote computer awareness in 
+general.
+
+Although the Friendly Consulting Service tends to maintain a high profile
+within the CSC it consumes almost no resources.  This is achieved by running
+the service in an ad hoc volunteer manner.  Essentially anyone present in 
+the CSC office qualified to answer questions is automatically a part of the
+consulting service.  As confused people wander into the CSC office, they
+should be offered assistance by the ``qualified'' people.
+
+\section{The Authors}
+This document has been compiled, edited, revised, mangled and had other
+unsightly things done to by several people of the course of its development.
+This section is meant to record their contribution and 
+provide them with some recognition for their efforts.
+
+Version 1.0 of the procedures manual was written by Kevin Smith based
+on his experiences as CSC president during W89.  It was originally intended
+as a ``President's Survival Guide'', but has subsequently been expanded into
+a compendium of procedures to assist and guide the CSC's operations.
+
+In the second author's words:
+\begin{quotation}
+Version 2.0 of the procedures manual was written by me (Jim Boritz) long after
+I had been president of the CSC in F87 and W88.  At the time that the 
+Version 2.0 undertaking began in W90, I was desperately seeking a way 
+of avoiding my Master's essay and so devoted a fair amount of effort 
+and roughly quadrupled the size of the original V1.0 manual.  I also 
+added \LaTeX\ formatting because I was keen on \TeX\ at the time and was
+considering using it for my essay.  In general, I would have preferred to 
+format the document using bare \TeX\ along with the macros that I had 
+developed.  However, knowing the CSC, I decided not to rely upon them 
+keeping the macros around with the document and opted for the standard
+\LaTeX\ macros (which really are ok once you get over the NIH syndrome).
+After I graduated I asked for some time in which to add even more 
+material to this already enormous document.  I did manage to make a few 
+additions and passed the manual back to the CSC for use and comment.  
+Foolishly, I thought there would be even further additions forthcoming.
+It is now a little over a year later (Feb. 21, 1992) and more than a 
+year and a half since I have been active in CSC affairs.  I managed to 
+finally add one last section (Office Space).  If pressed I could probably
+describe some of the other items in historical context (I love historical
+contexts), but it is time for the sections that have already been 
+written to be brought up to date by someone else.
+\end{quotation}
+
+In the words of the third author:
+\begin{quotation}
+I (Shannon Mann) took over the authorship of the procedure's manual in W92.
+I broke it down into sections, distributed it across several files and
+eventually threw out all the work I had done on it, as I felt it would
+never survive in so many chunks.  In W93, my position of computer operator
+with DCS was ``declared redundant'', leaving me with plenty of time on my
+hands to do all the updating I had planned.  Since then, I have added a
+titlepage, a table of contents, several sections and tables and even a few
+appendices.  In my updating of this document, I have removed a good 7 pages,
+mostly dealing with surplussed computer equipment.  To the remaining I have
+added 12+ pages, bringing the final count to almost 40.  Added are the
+sections on the exec positions, events, and contests, and expanded are the 
+sections on computer equipment and WatCSC.  The document has undergone a
+dramatic restructuring, pulling similar information themes together and
+amongst one-another.  
+It is my hope that this document will continue to be updated and expanded,
+and that I will only be the third of many authors.
+\end{quotation}
+
+\appendix
+
+\newpage
+\begin{center}
+\large\bf Appendices \\
+\end{center}
+
+\section{CSC How-To}
+
+This section contains brief notes explaining how to do common CSC tasks.
+
+\subsection{Starting a Term}
+
+Every term starts with an election.  A past exec member or an involved
+member should find someone to act as CRO in the first few days of the
+term.  The election should be held no later than the third thursday of the
+term.  Due to all that is done in the CSC in the fall term, the election
+should be held earlier if at all possible.  See `Holding an Election' below 
+for more details.  Very soon after the election, the President and Treasurer
+with help from past exec, should prepare a budget to be submitted to the 
+treasurer of MathSoc.  Visiting the MathSoc Treasurer earlier than the 
+meeting which okays budgets has proven profitable, allowing CSC budgets to
+be passed without much fuss.  A budget with a request should be sent to 
+EngSoc, as we often can manage a small request from them (about \$50 per
+term).
+
+\subsection{Running a Contest}
+
+\newpage
+\section{Term Event Summaries}
+
+This section contains brief summaries of events that the CSC does on an 
+on-going basis.  These timelines should be used as a reference, to make
+sure main CSC events are accomplished.
+
+\begin{table}[hb]
+\begin{tabular}{@{$\Box$} l p{3in}}
+Event & Details \\ \hline \hline
+Elections & Held as soon as possible, no later than the third thursday of the
+month \\ \hline
+Budgets & Directly after elections to be turned in to MathSoc and \mbox{EngSoc}
+with a request for funding \\ \hline
+Programme Committee & Meets as soon as possible after elections to gather
+ideas for talks, tours and other events for the term \\ \hline
+\end{tabular}
+\caption{Start Term Checklist}
+\end{table}
+
+\subsection{Fall Term}
+
+\begin{tabular}{p{1.2in} p{1.4in} p{2in}}
+Date & Event Name & Details \\ \hline \hline
+Earliest Possible & Start Term Checklist & See above \\ \hline
+Last Weekend in Sept & Local ACM Contest & Selects teams to go to the
+regionals --- prefer earlier if possible\\ \hline
+First Friday in Oct & ACM Registration & Register teams selected with the
+contest \\ \hline
+First Weekend in Nov & ACM Regionals & Kick major ass :-) \\ \hline
+Oct or Nov & Othello Tournament & Announce four weeks early \\ \hline
+Mid-Nov & 3B Info Night & \\ \hline
+Week before Finals & Ctrl-D Dinner & Dine with friends --- end of term send-off \\ \hline
+\end{tabular}
+
+\subsection{Winter Term}
+
+\begin{tabular}{p{1.2in} p{1.4in} p{2in}}
+Date & Event Name & Details \\ \hline \hline
+Earliest Possible & Start Term Checklist & See above \\ \hline
+Mid-Mar & 3B Info Night & \\ \hline
+March & Calum's ACM Membership Due & \\ \hline
+Week before Finals & Ctrl-D Dinner & Dine with friends --- end of term send-off \\ \hline
+\end{tabular}
+
+\subsection{Spring Term}
+
+\begin{tabular}{p{1.2in} p{1.4in} p{2in}}
+Date & Event Name & Details \\ \hline \hline
+Earliest Possible & Start Term Checklist & See above \\ \hline
+Before Term Ends & ACM Registration & A fuzzy warm feeling for the ACM --- See section on ACM p.\ \pageref{ACM} for more details \\ \hline
+Week before Finals & Ctrl-D Dinner & Dine with friends --- end of term send-off \\ \hline
+\end{tabular}
+
+\end{document}
diff --git a/docs/procedure/procedure.tex b/docs/procedure/procedure.tex
new file mode 100755
index 0000000..d192c9c
--- /dev/null
+++ b/docs/procedure/procedure.tex
@@ -0,0 +1,1377 @@
+% This is a latex document.  It can be processed using straight latex.
+\documentclass[11pt]{article}
+\pagestyle{headings}
+\newcommand{\squeezeitems}{\setlength{\itemsep}{0pt}}
+% \input{psfig}
+\usepackage{latexsym}
+\begin{document}
+
+\newcommand{\mathNEWS}{\textsl{math\/}\textsf{NEWS}}
+
+%decomment the below to leave out the beginning CSC logo (forms a box instead)
+%\psdraft
+
+\begin{titlepage}
+\vspace*{72pt}
+
+\begin{center}
+% \ \psfig{figure=pm.ps,height=1.5in}
+
+\Huge
+\vspace*{5pt}
+\textbf{Computer Science Club \\ 
+       Procedures Manual \\ }
+\LARGE
+\vspace*{96pt}
+Kevin Smith  \textit{v1.0  Winter 1989} \\
+Jim Boritz   \textit{v2.0  Winter 1992} \\
+Shannon Mann \textit{v3.0$\alpha$  Winter 1993} \\
+Shannon Mann \textit{v4.0$\alpha$  Summer 2003} \\
+\vspace*{36pt}
+\today
+\end{center}
+\end{titlepage}
+
+\cleardoublepage
+\pagenumbering{roman}
+\tableofcontents
+\cleardoublepage
+\section{Introduction}
+\pagenumbering{arabic}
+
+The Computer Science Club of The University of Waterloo (CSC) has been in
+existence since some time in the early 1960's.  When this is compared with
+the founding dates of the University, the Faculty of Mathematics and the
+Department of Computer Science, it becomes apparent that the CSC has almost
+as much history as the University.  
+
+One of the factors which the CSC has had to deal with is a turnover in its
+membership.  At the CSC, and the university, people come and go.  It is
+often the case that when people go, their knowledge of CSC operations goes
+with them.  Later generations are forced to rediscover, often painfully,
+how the CSC conducts its business.  Frequently, efforts which could be
+channeled into productive tasks are devoted to this rediscovery.
+
+This manual is intented to be a guide and an archive.
+It's authors and contributors hope
+to lay down here as much information as they can about the operation of the
+CSC.  The history of the CSC will also be recorded here.  In part this is
+because there is no other place, but also because a historical context
+should make future decisions easier.  It is the hope of
+everyone involved that this guide will prevent the loss of knowledge
+associated with the loss of long time CSC members.
+
+\section{Membership}
+Membership in the Computer Science Club is open to all students of the
+University of Waterloo, undergraduate and graduate.  This includes
+undergraduates and graduates on a work-term and graduates that are
+registered inactive.
+
+During the W90 term there was a great deal of discussion about who should 
+be entitled to a CSC membership beyond students.  The groups whose ability 
+to obtain a CSC membership came under question are; faculty, staff, 
+alumni and everyone else.  Prior to W90, anyone that wanted a CSC 
+membership was allowed to join regardless of what the current constitution 
+may have said.  Membership was divided into two categories---full and 
+associate---that differed in the ability to hold an executive position 
+and vote in CSC elections.  
+
+In W90 several people felt that the CSC was being taken advantage of, 
+and many non-students were obtaining memberships in order to get an 
+account on WatCSC.  The discussion eventually identified a few key 
+privileges that were felt to be inappropriate for all CSC members.  
+These privileges are: who can vote; who can hold executive positions; 
+and who can obtain a WatCSC account.  The single factor that stood out 
+when trying to allocate these privileges is that the CSC is primarily 
+an undergraduate student organization, and should remain that way.  
+
+% Added by James A. Morrison, ja2morri
+In F02 and S03 this came up again.  At this time WatCSC is no longer around
+and the CSC has a good collection of machines, 4 in the office, and 1 in the
+machine room.  So now any member can hold an account.  However, the right
+to vote and hold an executive position is mostly regulated by Mathsoc since
+Mathsoc defines these things in their club policies.  In S03 the Mathsoc
+council changed their policy to state that voting and the ability to hold
+executive position is available to members of Mathsoc or members of any other
+society who recognizes the club as a club of that society.  So if engineering
+gives us money, we can say we are an Engsoc club and allow engineers to vote
+and hold executive positions.  However, CSC is still primarily and 
+undergraduate Math/CS student organization, and should remain that way.
+
+\section{Exec Positions}
+
+The CSC has four elected positions and one appointed position.  The elected
+positions are: President, Vice-President, Treasurer, and Secretary.  A
+SysAdm is chosen by the exec and ratified by the remaining CSC members
+attending the election meeting.  Each exec position has certain duties 
+associated with them.  When all is well, each exec works to make certain 
+that not only their duties and responsibilities are covered, but also 
+that the other duties of the exec are being met.
+
+\subsection{President}
+
+The President is the person responsible.  As ungrammatical as that may seem,
+it is exactly accurate.  He or she is responsible to make certain that 
+everything the CSC is involved in gets proper attention.  Specifically, 
+the President's duties are:
+\begin{enumerate}
+\squeezeitems
+\item to call and preside at all general, special, and executive meetings 
+of the Club;
+\item to appoint all committees of the Club and the committee chair
+of such committees, except the chair of the Programme Committee; and
+\item to audit, or to appoint a representative to audit,
+the financial records of
+the club at the end of each academic term.
+\end{enumerate}
+Wherever possible, the President should delegate tasks to others.  Not doing
+this can overburden the President.
+
+\subsection{Vice-President}
+
+The Vice-President arranges the talks, tutorials, and tours.  Specific duties
+include:
+\begin{enumerate}
+\squeezeitems
+\item to assume the duties of the President
+in the event of the President's absence;
+\item to act as chair of the Programme Committee; and
+\item to assume those duties of the President
+that are delegated to him by the President.
+\end{enumerate}
+
+In general, the Vice-President does as much as possible to take the load from
+the President.  The Programme Committee is the body of CSC members
+chaired by the Vice-President.  This committee meets to decide what talks
+CSC'ers would be interested in hearing.  They also decide what tours are
+undertaken.  The Vice-President should take care of arranging for rooms,
+the creation of posters and other advertisements.  These tasks often fall
+to the Secretary, overburdening an already difficult position.
+Wherever possible, the Vice-President should introduce the talks, except
+when the President wishes to do so.  If neither President, nor 
+Vice-President can attend, someone should be appointed to introduce the
+speaker and do a Channel 17 Membership Drive.
+
+\subsubsection{Programme Committee}
+The Programme Committee meets to discuss and choose which events the CSC
+will put on each term.  There are certain events the CSC puts on 
+automatically.  However, most events must be chosen and planned ahead of
+time.  The Programme Committee gathers suggestions from their members and
+from the CSC membership regarding what talks and events they would like the
+CSC to sponsor.  From these suggestions, a wide variety of talks and events
+are chosen.  The Vice-President takes the list generated from these meetings
+and organises the events.  To be effective, the Programme Committee should
+meet soon after elections to make initial plans for the terms events.  Meeting
+later in the term can be a good way to add to the activities the CSC plans to
+run.
+
+\subsection{Treasurer}
+
+The Treasurer's job seems simplest.  However, trying to keep track of all 
+the funds that go in and out of the CSC is a somewhat daunting task.
+For more information, see the sections on financial matters 
+(p.\ \pageref{MONEY}), specifically the section on the cashbox 
+(p.\ \pageref{CASHBOX}).
+The specific duties of the Treasurer are:
+\begin{enumerate}
+\squeezeitems
+\item to collect dues and maintain all financial and membership records;
+\item to produce a financial or membership statement when requested;
+\end{enumerate}
+The Treasurer should make arrangements at the end of the term for signing
+authority to be passed on to the next terms exec.  A final audit of the
+terms financial transactions is a great help to the incoming exec, and should
+be done every term.
+
+\subsection{Secretary}
+
+The Secretary's position is perhaps the hardest of all, especially if the
+support people under the Secretary do not work, or worse, are never chosen.  
+The creation of many of the people in support roles (See Alternate Positions,
+below) are for the most to reduce the sometimes herculean amount of work 
+that is dumped upon the shoulders of the Secretary.  The Secretary's duties
+are:
+\begin{enumerate}
+\squeezeitems
+\item to keep minutes of all Club meetings;
+\item to prepare the annual Club report for
+approval by exec council;
+\item to care for all Club correspondence;
+\end{enumerate}
+Often in the past, the Secretary has become the target of ``dumping'' of
+just about all tasks.  This should be discouraged at all costs.  The
+Secretary has specific duties and responsibilites.  As it is, those
+duties can already be taxing.  The CSC Flasher, the Office Manager, and
+the Librarian report to the Secretary.
+
+\subsection{SysAdmin}
+
+The SysAdmin position was added to the exec when the CSC acquired a 
+computer system of their own.  
+The SysAdmins duties are:
+\begin{enumerate}
+\squeezeitems
+\item to operate any and all equipment in the possession of the Club.
+\item to maintain and upgrade the software on equipment that is operated by
+the Club.
+\item to facilitate the use of equipment that is operated by the Club.
+\end{enumerate}
+It has become the continuing policy to have the SysAdmin attempt to get 
+the CSC computer equipment.  See the section on WatCSC (p.\ \pageref{WATCSC}).
+
+\subsection{Alternate Positions}
+
+Several ad hoc positions are also important for the effective running of 
+the CSC.  Often these positions are never filled, requiring one of the exec
+to fill in.  Most of these positions fall under the direct control of the 
+Secretary (though this can expand the Secretaries' duties to an unmanageable
+level).
+
+\subsubsection{Office Manager}
+
+The Office Manager runs the CSC office, making sure the place is tidy, 
+that our recycling gets done, that the office staff is doing what it should
+be doing (kicking people out when there are no office staff present, etc).
+
+The Office Manager reports to the Secretary.
+
+\subsubsection{Office Staff \label{OFFICESTAFF}}
+
+Office Staff are that motley group of people that keep the CSC open all those
+wonderful hours.  In general, they are a group of \textsl{trusted\/}
+individuals chosen by the exec to fulfill this duty.  Office Staff are
+expected to be helpful to people who come to the CSC for assistance.  They
+are expected to assist in keeping the CSC tidy, help sign out books, taking
+money for new memberships, and in general be helpful.  Some Office Staff will
+be accorded the honour of being a key-holding Office Staffer.  See the
+section on keys (p.\ \pageref{KEYS}) for more information.
+
+Office Staff report to the Office Manager.
+
+\subsubsection{Librarian}
+
+The Librarian is the person responsible for keeping the CSC's large library
+of reference material in order.  The Librarian is responsible for culling
+out dated/ruined books and for suggesting the purchase of new books, as well
+as the actual purchasing.  See the section on the library (p.\
+\pageref{LIBRARY}) for more information.
+
+The Librarian reports to the Secretary.
+
+\subsubsection{Poster Person}
+
+One of the most important positions, as the Poster Person is responsible
+for making posters, and getting them distributed.  Often the distribution
+is divided amongst several people.  If this position is not filled, these
+duties should fall to the Vice-President, though it often falls to the
+Secretary.
+
+The Poster Person usually reports to the Vice-President.
+
+\subsubsection{CSC Flasher}
+
+The CSC Flasher is the person who writes the CSC Flash, a short 
+description of what the CSC is doing, published in each bi-weekly
+issue of \mathNEWS.
+Also, it is recurring policy to prepare a short ``Hacker Quiz'' to be
+included at the end of the Flash (the hacker quiz often never happens).
+
+The Flasher usually reports to the Secretary, and should attend all
+Exec and Programme Committee meetings whenever possible.
+
+\subsubsection{Oracle}
+
+This is a position that, of recent, has been left unfilled (mainly due
+to the fact that the club is without a machine at the time of writing).
+The Oracle is a facility by which anyone in the world can send a question 
+to \textsl{oracle@watcsc}, replies are posted on the newsgroup 
+\textsl{uw.csc}.  Be sure to get some good humour-writers for this position 
+(FASS is a good place to look).
+
+Perhaps in the future, a mail alias could be added to undergrad.math
+to allow this service to continue.
+
+The Oracle reports to no-one.
+
+\section{Events}
+
+The CSC puts on several events each term, usually in the form of speakers,
+but including SIGGRAPH video night, and 3B Info Night.  These events provide 
+both an opportunity for CSC members to experience new and interesting
+aspects of CS and to generate interest in CS within the University Community.
+The SIGGRAPH video night attracts students, faculty and staff, seeming 
+universally interesting to all people.
+
+\subsection{Speakers}
+
+The CSC has speakers every term, speaking on a wide range of issues relating
+to computers.  We have had many distinguished speakers pulled from the ranks
+of U(W) faculty, grad students and even undergrad students.  As well, the 
+CSC has managed to bring very distinguished speakers from off campus.  The 
+likes of Bill Gates (W89), John McCarthy (W91), Brian Kernighan, and
+A.K.~Dewdney, just to name a few have honoured us with their wit and wisdom.
+
+The CSC normally takes the speaker out to dinner as a gift of the CSC to
+the speaker.  The dinner also affords an opportunity for a few members to
+hobknob with the speaker, often having discussion that is more interesting
+than the talk that was given.
+
+\subsubsection{Internal}
+
+Internal speakers are the easiest to arrange.  These speakers can be pulled
+from the faculty and students, on a variety of topics.  To arrange one,
+contact the person whom you are interested in having speak.  Once you have
+their interest, choose a date that is agreeable to both you and the speaker
+(by necessity, the speaker gets far more to say :-)  With a date in hand,
+estimate how many people will attend.  For most talks, we can have anywhere
+from 10 to 80 people attending.  Choose an appropriate room and book it for
+that date.  A few days before the talk, order an appropriate number of
+doughnaughts.  When the time comes, have an appropriate person introduce
+the speaker.  After the talk, thank the speaker, and offer doughnaughts and
+tea to all the attendee's.
+
+\subsubsection{External}
+
+External speakers, for the most, are much harder to arrange.  Not only must
+you arrange for all the normal amenities, but also for accommodations for 
+the speaker for atleast one night (if coming from out of town), travel costs
+and an honorarium.  Most of the arrangements can be made by contacting the
+CS Dept.~Secretary (S'03 it was Ursula Theone).  She can make all the 
+%%NAME
+necessary arrangements.  For funding, you can speak to the Faculty of Math, 
+the CS Dept., the ICR, and even Engineering for those speakers who will have
+some interest there.  In W91, John McCarthy visited us, giving two talks, one
+on Elephant, a project of his, the other on NetNews and his experiences with
+attempted censorship at his home campus, Stanford University.  We sold his
+coming here to ICR and others through the talk about Elephant.  Our reason
+for bringing him here was for the NetNews talk, as U(W) was censoring the
+alt branch of NetNews.  Funding was obtained from the Math Faculty for the
+travel costs, from the CS Dept.~for lodging and from ICR for the \$1000
+honorarium. 
+
+Once you have all the difficult things arranged, set the date and time of
+the talk(s) and book the rooms.  If you manage to get an external speaker
+from any real distance, you can pretty much bank on s/he pulling a large
+crowd to the talks.
+
+\subsection{Tutorials}
+
+In keeping with the CSC's purposes of generating interest in computer science
+and its applications, the CSC has held tutorials on UNIX and X-windows.  These
+tutorials are introductory in level and cover a limited number of topics.
+Ideally, the group size will not exceed ten or so, though we have had
+X-windows talks of up to thirty.  Book one of the Descartes labs a week or
+%%NAME
+more earlier with Christy Gillian, Administrative Assistant to the Director
+of MFCF.  Although your group may be small, keeping extra people out of the
+room during these events can be beneficial (keeps distracting noise out).
+A tutorial usually runs for an hour.
+
+\subsection{Tours}
+
+Another favourite CSC event is to arrange for a group to tour one of the
+computer labs.  The DCS mainroom, the CGL lab and the PAMI lab have all 
+been the sites of interesting tours.  To arrange for a tour, it is best to
+contact someone who works there.
+
+\subsection{SIGGRAPH}
+A recurring CSC event is to show the SIGGRAPH video that contains the 
+highlights from the most recent Film \& Video Show.  Since many people are
+co-op, it is possible to show the tape at least twice and possibly three 
+times during the year.  SIGGRAPH video night is always a very popular event.
+
+There are a few constraints that must be kept in mind when trying to organize
+this event.  First, while the SIGGRAPH conference occurs in early August, 
+the video is not available until November or December.  Second, the CSC
+borrows the tape from CGL, thus making us reliant upon CGL to actually
+have the tape.  From time to time there is a lapse in CGL's subscription 
+to the SIGGRAPH Video Review which results in the unavailability of the
+recent tapes.
+
+To borrow the videos from CGL either get a CSC member that is working there
+to borrow them, or contact the Lab Administrative Assistant (Elise Devitt
+as of F90)
+%%NAME
+
+A good place for showing SIGGRAPH videos are the ICR lecture halls in the 
+Davis Centre (DC 1302 \& DC 1304).  The advantage of using these rooms is the
+ability to do the projection on your own.  While DC 1350 and DC 1351 are
+bigger and have more sophisticated equipment, they also require an expensive
+university supplied AV technician (see below).
+As mentioned elsewhere ICR rooms must be booked with the ICR secretary.  
+
+If for some reason it is desireable to use DC 1350 or DC 1351, the
+larger lecture halls, the following procedure should be used. First book
+the room with Bookings (discussed earlier). In order to interface to the
+Electrohome RGB projector on the ceiling the CSC must arrange to have a
+video technician present during the meeting.  For this to happen,
+%%NAME
+Georgina Coutinho x4070 must be informed of the meeting time, date, and
+place.  Unfortunately, this technician (who must be present) charges
+\$25 per hour; there doesn't seem to be a way to get around this.  The
+total charge for the technician should be \$75.
+
+The SIGGRAPH tape shown in W89 was in VHS format, which is good, since
+there is a VHS machine inside the DC 1350/1351 projection rooms.  If the
+tape is in 3/4'' format, then be sure to borrow a 3/4'' player from CGL
+and warn the technician that he will have to interface a 3/4'' player to
+the video console.
+
+The SIGGRAPH tape is usually about 2 hours long.  There are two tables
+of contents included in the tape, it is a good idea not to make the
+audience sit through these boring parts. Fast forward past the first
+one, and call an intermission during the second.  After the intermission
+is a good time to do the Channel 17 Membership Drive!
+
+%%NAME
+It is also a good idea to talk to John Hillhirst x3258.  He is the head
+technician (and not a bureaucrat).  Ask him any technical questions that
+you may have.
+
+Typically around 100-150 people show up for SIGGRAPH, so order around 12
+dozen doughnaughts.
+
+In W89 we had considerable problems switching the lights out in DC 1350.
+Try to make sure that the lights work before starting the show in the future.
+
+\subsection{3B Info Night}
+3B Info Night is a special information session held to help 3B CS
+students select from the vast number of courses offered in fourth year. 
+There should be a 3B Info Night every term that normally has 3B students
+(currently fall and winter).  At some point in the past (F86?) the
+department neglected to have a 3B info night.  This got many students
+upset and caused the CSC to assume a co-sponsorship role for this
+event.  
+
+As long as the department remembers to hold 3B Info Night there should
+not be much of a problem.  The Associate Chairman for Undergraduate
+Studies will arrange for professors to come and speak about the courses.
+The CS department secretary will arrange a location, and produce
+posters.  In this situation the CSC is responsible for; ordering
+refreshments, attempting to get additional faculty members to make an
+appearance, and trying to find some students that can tell what fourth 
+year is really like.  In addition, the CSC President usually attends,
+thanks everyone for showing up, and mentions that there are some real 
+fourth year students to answer questions.
+
+On occasion the department may forget or be hesitant to hold 3B Info night.
+If this situation should ever arise the CSC should, attempt to convince 
+the current Associate Chairman that a 3B Info Night should be held.  
+Failing this the CSC should make arrangements on its own to hold a 
+3B Info Night.  This means booking a room, contacting professors, 
+getting refreshments and everything else that is required.
+
+A typical refreshment order would involve
+\begin{itemize}
+\squeezeitems
+\item 12 dozen doughnaughts
+\item 72 cans of pop
+\item 1 tea urn  coffee urn
+\item 75 tea bags
+\item 1 package of napkins
+\item 2 large milks
+\item 75 sugars
+\item 75 small cups
+\end{itemize}
+
+The cost of this order has been almost exactly \$100.  The CS
+department will pay half when presented with the invoice
+from the math C\&D.  Send the invoice to Jane Prime.
+%%NAME
+
+\subsubsection{Ordering Refreshments}
+Most if not all CSC meetings serve tea and doughnaughts to those that 
+attend.  Everything that is required is ordered from the math C\&D if at all
+possible.  The math C\&D has reasonable rates, they are close by, and they
+are very helpful.  
+
+To make an order the person running the event, or someone they have
+delegated the task to, should contact the C\&D manager (currently Brenda)
+%%NAME
+about three to four days in advance.  She must have advance notice for
+large orders as she has to order the doughnaughts from her supplier.  If an
+emergency, such as someone forgetting to order, arises you can
+usually get about two dozen doughnaughts the same day.  If the order is larger,
+use common sense and go to any of the doughnaught shops off campus.  The other
+items are usually stocked in sufficient quantity for there not to be a
+problem.
+
+A typical order consists of:
+
+\begin{itemize}
+\squeezeitems
+\item 5 +/- 1 dozen doughnaughts 
+\item 1 tea urn
+\item 40 tea bags
+\item 50 cups
+\item 1 half pint milk
+\end{itemize}
+
+If the supply in the office runs out, the following may also need to be
+ordered:
+
+\begin{itemize}
+\squeezeitems
+\item stir stix
+\item napkins
+\end{itemize}
+
+\subsection{Contests}
+
+The CSC holds contests from time to time.  These contests always test the 
+programming skill of the contestants.  The Othello and Arbitrary Game 
+Contest test the skill of the programmers by asking them to program a
+game which will compete against other programs like it.  The ACM Programming
+Contest and our local versions test the programming skill of the programmers
+by asking them to solve several programming problems under a time limit.
+
+\subsubsection{Othello Tournament}
+The Othello Tournament occurs once a year in October or November.  Several
+weeks before the chosen date, an announcement is made on internet and
+elsewhere requesting  (UNFINISHED)
+\subsubsection{Arbitrary Game Contest}
+(WAY UNFINISHED)
+\subsubsection{ACM Scholastic Programming Contest}
+(WAY UNFINISHED)
+\subsubsection{Mini-Contests}
+(WAY UNFINISHED)
+
+
+\section{Room Bookings}
+
+Booking a room made simple:
+\begin{enumerate}
+\squeezeitems
+\item Decide how big the meeting will be.
+\item Decide when the meeting will be.
+\item Decide what kind of venue you will be requiring.
+\item Contact the appropriate individuals with your request.
+\end{enumerate}
+The parties involved will make the booking and usually contact you with
+a confirmation.  If confirmation does not come within a couple of days,
+call them back to get a confirmation.
+
+\begin{table}[b]
+\begin{center}
+\caption[Bookings Table]{Quick Reference for Bookings}
+\vspace*{2pt}
+\begin{tabular}{c c c c} \hline
+Which Room & Seats & Type of Meeting & Page \\ \hline \hline
+Classrooms & 10--50 & Talks and Informal Meetings & \pageref{CLASSROOMS} \\
+ICR Rooms & 30--120 & Formal Talks & \pageref{ICRROOMS} \\
+Colloquium Room (MC 5158) & 50--100 & Formal Talks and Debates & \pageref{COLLOQUIUMROOM} \\
+Theatres & 150+ & Very Large Talks & \pageref{THEATRES} \\ \hline
+\end{tabular}
+\end{center}
+\end{table}
+
+\subsection{Classrooms \label{CLASSROOMS}}
+There are many rooms around campus in which CSC meetings can be held.  Most
+rooms which fall under the general category of classrooms are controlled by
+one of two agencies on campus, ``Scheduling'' or ``Bookings''.  
+
+Officially, Bookings is responsible for reserving rooms for non-course
+events, and Scheduling is sort of responsible for course events.  In the
+past the most efficient method for booking a room was to call scheduling.
+This resulted in a room being booked in about an hour.  Unfortunately in
+recent times Scheduling has refused to book rooms for clubs, requiring us to
+call Bookings.  Bookings uses a very capricious method for booking rooms
+and tends to require a day or two for confirmation.
+
+%%NAME
+Bookings are made by telephone (Zehl Wittington x2207 is the person to
+talk to).  And when the room is confirmed Zehl will send a yellow slip
+to the CSC mailbox in the CS department's mail room.  There is no charge
+for room booking.
+
+\subsection{Davis Centre ICR Rooms \label{ICRROOMS}}
+DC 1302, DC 1304 and DC Lounge are located on the ground floor of the Davis
+Centre.  These are the rooms that are used for ICR Talks, CS Department
+talks etc.  These rooms are controlled by the ICR and can be used by others
+when there are no ICR events taking place.  In order to book one of these
+rooms, arrangements should be made with the ICR at x2042.  No confirmation
+is provided, and someone will have to pick up the key from the ICR
+secretary on the day of the talk.  As of W93, ICR stopped booking these rooms
+for clubs.  See the faculty advisor, or the CS Dept.~secretary to book.
+
+\subsection{Math Colloquium Room (MC 5158) \label{COLLOQUIUMROOM}}
+The Math Colloquium Room (MC 5158) is a mid-size room that can comfortably
+hold about 50 people.  It has lovely wooden walls, and gentle lighting.
+This is where most Math Faculty talks asides from CS are given.  The room
+has comfortable chairs which can be rearranged into any desired formation
+which makes it suitable for meetings such as debates.  To book the room,
+contact the secretary of the Executive Assistant to the Dean at x2592.  
+No confirmation is provided, but security is responsible for unlocking 
+the room.  It may be worthwhile to make sure that security knows this.
+
+\subsection{Theatres \label{THEATRES}}
+Large events require large theatres.  There are two large theatres on
+campus; ``Theatre of the Arts'' in Modern Languages and Humanities Theatre
+in Hagey Hall.  Both of these must be booked through the Theatre Centre
+(x2126).  In all likelihood this will lead to the Theatre Manager, Peter
+Houston (x6570) getting in touch with you to make the arrangements.
+%%NAME
+Since the theatres are in heavy demand it is wise to book them WELL IN
+ADVANCE. Most people that use the theatres book about a YEAR in advance.
+
+Campus organizations are not charged a fee for the use of the theatres,
+but there is a charge for ushers and technicians.  Ushers and
+technicians are not a choice but a must, they come with the theatre. The
+number of ushers present is dependent upon the predicted size of the
+crowd.  The technician is required to ``configure'' the room prior to the
+event.  Any special equipment required for the event (e.g. slide
+projector), should be arranged with the technician a few weeks in
+advance.
+
+The biggest problem for the CSC is that we are not a Fed club and thus
+have to rely upon someone else to recognize us.  In the dark ages the 
+CSC was able to go through MathSoc to book the theatres.  Unfortunately
+this didn't work out the time the CSC used the theatre for Bill Gates' 
+talk.  Eventually the Faculty of Math indicated that they `recognized'
+us as an official club.  At the time recognition was done by Lyn Williams
+who was Executive Assistant to the Dean of Math.  
+%%NAME
+
+\section{Financial Matters \label{MONEY}}
+The CSC currently receives funding from
+\begin{itemize}
+\squeezeitems
+\item MathSoc
+\item Engsoc
+\item Membership fees
+\item Computer Science Department
+\end{itemize}
+
+At the beginning of each term the executive, past executive, or some
+experienced nominees must compose a budget.  The budget should be a good
+estimate of how much money the CSC expects to spend during the term. In
+order to pay for its activities the CSC will rely on the sources of
+funding listed above.   Past budgets make for good reference material
+when creating the new budget.
+
+\subsection{MathSoc}
+The CSC budget must be prepared in time to be presented to the
+MathSoc treasurer in advance of the MathSoc budget meeting.  This way
+the MathSoc treasurer can discuss the budget with the CSC prior to the
+meeting, thus avoiding the possibility of open conflict.
+
+During the S89 term MathSoc made some revisions to its constitution that 
+describe the procedure that clubs must follow in order to obtain funding.
+It is the responsibility of the CSC budget committee and especially the
+Treasurer to be aware of MathSoc's requirements for funding.
+
+\subsection{EngSoc}
+EngSoc typically gives some money to clubs that have engineering students 
+as members.  The amount that EngSoc donates has varied wildly from term to
+term, but seems to have settled out at about \$100 (F90).  To get money 
+from EngSoc, the CSC should submit a request to the EngSoc Treasurer along
+with the CSC's proposed budget.  The CSC Treasurer should be present at the
+EngSoc meeting where the budget is discussed in case any questions arise. 
+
+\subsection{Bank Account}
+The CSC has a chequing account at the Campus Centre CIBC.  After the executive
+is elected each term, signing authority must be obtained for the new
+president and treasurer.  The bank has a special form for transferring 
+signing authority. It requires that either a previous holder of signing 
+authority or the faculty advisor for the club approve the transfer of signing
+authority to the new president and treasurer.
+
+\subsection{University Billing Code}
+The CSC has a university billing code to which almost any university provided
+service can be charged.  The list of services include: Audio Visual, Graphics 
+Services, and the Book Store.  
+
+The CSC's billing code is 901-1179-03.  The CSC's billing code happens to
+be a `power' billing code in that it can have funds transferred into it as
+well as having charges made against it.
+
+\subsection{Cashbox Procedures \label{CASHBOX}}
+The CSC has a cashbox that serves as the collection point for membership
+fees and the disbursement point for petty cash.  The cashbox has two keys.
+One key remains in the possession of the current treasurer and the second key
+is part of the `talisman of power' that is held by the office staffer
+currently in charge of the office.  The cashbox should remain locked at all
+times except when money is being deposited or withdrawn.  More information
+can be found in the section on office staffers.
+
+Prior to the current procedure governing access to the cashbox the CSC
+made several attempts to regulate the flow of money through the cashbox.
+The earliest method was to have the person signing up new members to deposit
+the membership fee in the cashbox.  Since there are only two keys the cashbox
+remained unlocked most of the time.  Whenever funds were needed to pay the
+C\&D bill, pay for posters, or other miscellaneous expenses money would be
+withdrawn from the cashbox.   It was hoped that the person making the 
+withdrawl would leave a note in the cashbox indicating how much had been 
+withdrawn and for what purpose.  This method never worked because
+people were did not indicate how much had been withdrawn.
+When the cashbox is unregulated, money flows in and out of the cashbox
+and for some reason it is impossible to get people to accurately record
+how much money is being withdrawn for various and sundry expenses
+(mostly posters and C\&D charges).
+
+Several attempts have been made to regulate and control the cash flow.  Chris 
+Browne a one time treasurer and accounting student suggested that nothing
+be paid out in cash by the CSC.  Instead, all disbursements would be made
+by cheque regardless of the amount because it would be a small price to pay
+for the improved record keeping that the CSC would gain.  He also intended to 
+implement some sort of petty cash procedure but ran out of time.  Given the
+attitudes of the average CSC member it is unlikely that a typical petty cash
+mechanism would have worked anyhow.
+
+During the W90 term the CSC was prey to a low-life that saw fit to steal over
+\$200 in membership fees from the cashbox.  The result was that some strict 
+procedures were put in place to more carefully control access to the cashbox.
+
+For more details see the section on Office Staff (p.\ \pageref{OFFICESTAFF}).
+
+\section{Resources}
+
+\subsection{Audio Visual Equipment}
+Anything aside from chalk and a blackboard that is required for a
+presentation, should be obtained from the University's Audio Visual
+Department.
+
+Audio Visual needs to have someone to bill in the case of damages to 
+equipment.  Fortunately the CSC does have a university billing code.  
+Unfortunately Audio Visual is a puppet bureaucracy, and they don't trust
+students.  Some person in the administration such as the CSC's Faculty 
+Advisor, or the EADM does the recognition thing for us.
+
+In general copyright laws prohibit the screening of films to more than ten
+people without permission from the copyright holder.  What this means is
+that most movies rented at the local rental shop can not be screened
+publicly.  Audio Visual follows the law and thus does not provide equipment
+for such screenings.
+
+\subsubsection{Showing movies}
+Rent from the Fed record store, Becker's, or Bandito.
+Or better yet, borrow a movie from a club member!
+In order to rent a VCR from the Feds you must present
+both a driver's license and a VISA card.
+
+Audio Visual considers it illegal to show a VCR tape to a large
+group of people such as a CSC meeting.  Realistically, this is
+true.  So, to show rented movies at a club meeting, the CSC
+must obtain equipment elsewhere.
+
+One option is to book the DCS course room (MC 2009), since
+Audio Visual does not control DCS.  Talk to Bob Hicks x2194
+%% NAME
+to book this room; if Bob is on vacation, try Carol Vogt,
+she usually knows what is going on in DCS.
+There is an overhead Electrohome RGB projector
+that can be used to hook up a VCR or a computer.  This room has a VHS VCR
+and stereo sound, as well visual hookups to do online demonstrations to
+a group of people.
+
+Another option is to borrow equipment from the nice folks at CGL.
+CGL has 2 26'' televisions, two 3/4'' VCRs, a VHS VCR,
+and a 37'' monitor.  
+
+\subsubsection{Showing Movies the legal way}
+As mentioned elsewhere, it is illegal to show a movie that you rent from a
+video store to a crowd of more than ten people.  In order to show a movie to
+a crowd, the right permissions must first be obtained from whomever holds
+the copyright.  For these reasons the university maintains a film library
+full of films for which permission has been obtained.  The film library
+spans a wide variety of topics and has a few good films which can be shown at
+the beginning of term.
+
+To arrange for these films it is best to talk to the film librarian in E2
+1309.  His name is (    ) he is very helpful and knows the content of an
+incredible number of films.  Some films are stored locally and can be
+obtained within 24 hours.  Other films are held by individual departments,
+or by other universities.  Depending on the situation, upto a weeks notice
+may be required.
+
+Once the film(s) has been arranged AV will be very co-operative. 
+Depending on the format (film or video), a projectionist and the
+equipment can be booked.  As a campus organization, the CSC can obtain
+equipment at no charge.  The remaining issue of concern is who will pay
+for damages.  Luckily enough this issue has been settled.  Howie has
+signed some form indicating that the CS department recognizes us.  It
+also has our university billing number just in case.  Just remember that
+the CSC is not a FED club.  I believe that the FEDS cover damages
+incurred by their clubs and this is why AV is continually asking about
+this. 
+
+For video AV will provide a TV and play the tape from their central
+facility.  Someone should make sure that the TV gets to the room on time
+and is hooked up.  Since the projectionist has very little to do the
+cost is the minimum for using a projectionist, about \$10.  If the format
+is film arrangements must be made for a screen and a projector.  Since
+the projectionist is devoted to us for the evening the cost is slightly
+higher.  No figures are available on this though as it has never been
+done. 
+
+\subsubsection{Bureaucracy}
+
+Audio Visual Services is an incredible bureaucracy, tread
+carefully.  Harry, x3257, who is responsible for actually giving
+out equipment, requires two things:  a letter of recognition
+%%NAME
+for the CSC (I obtained one from Lyn Williams -- Administrative
+Assistant to the Dean's Office, and a GOD to the CSC).  Basically
+this letter from Lyn would read ``The CSC is a bona-fide CS
+department-sponsored club with billing code 901-1179-03, the
+current president is $<$name$>$''.  Hopefully this won't be
+necessary.  All Harry usually requires is a letter from the
+CSC saying who the current executive is; no formal signatures
+are required for this.  The letter from Lyn will only be necessary
+if Harry says ``I've never heard of the CSC'' (he has a very
+short memory).
+
+Remember: The CSC is not a fed club.
+
+Rule of Thumb: avoid using AV equipment.  We can use the
+ICR lecture halls or the DCS course room for movie nights (or borrow TVs 
+from CGL), and get a technician for SIGGRAPH through Georgina x4070.
+
+
+\subsection{Library \label{LIBRARY}}
+The CSC library is a facility that almost everyone considers to be important
+and useful.  The CSC library can never hope to compete with the 
+University Library in terms of quantity.  Nonetheless, the CSC library can 
+provide a qualitatively different resource of value.  This tends to be done
+by selecting extremely current books and books considered classics for the
+library.  The library is not meant to be everything to everyone.  It is 
+intended to be representative of the library of a computer scientist.
+
+Every term a sizeable portion of the CSC budget is allocated to library 
+acquisitions.  Most of this money is used to purchase ``new'' books.  
+Unfortunately, the CSC library like every other library suffers from the 
+theft and loss  of its books.  Thus some portion of the library budget will 
+be used to replace books that have disappeared from the collection.  The 
+fact that library books will disappear should be accepted.
+
+The process for purchasing new books is fairly simple.  First, the CSC
+librarian solicits and gathers suggestions for books that would be 
+appropriate for the library.  Once funds become available for the book
+purchase to be made, the library committee ranks the suggestions that
+have been received to date.  Based upon these rankings books are purchased 
+until the book budget has been spent.
+
+\subsection{Office Space}
+The CSC was one of the first clubs to have space allocated to it by the Math
+Faculty.  It was a long time ago (mid 70s) and the details are lost in the 
+mists of time.  The initial CSC office was a small cubicle that housed the 
+library, a sofa a desk and eventually the core of WatCSC when it was still
+an HP9000.  Due to the increase in CSC activity in F87 and W88 the CSC 
+managed to convince the Dean's Office to allocate it some additional space.
+Thus when new space became available on the 3rd floor of the MC building
+\mathNEWS moved and dividing wall that used to separate the two 
+offices was removed, effectively doubling the size of the office.
+It turned the CSC office space into some of the prime office space on
+the third floor.
+
+It is very important to remember that the CSC space is provided 
+directly by the Faculty of Mathematics.  MathSoc has no official
+control over the space allotted to the CSC.  
+
+From time to time MathSoc, having nothing better to do, considers 
+rearranging the offices in the third floor Pink Tie Zone.  This is usually
+done with the idea of getting more space and exposure for the main MathSoc
+office.  Due to the relative desireability of the CSC space, the CSC 
+typically becomes an unwilling (and often unknowing) participant in 
+the MathSoc grand plan.  
+
+The greatest danger lies in MathSoc doing something before the CSC 
+is aware of the plans and can voice an opinion to the Dean's Office.
+Ultimately it is the Dean's office that is responsible for any 
+allocation of office space (including MathSoc's).  MathSoc can 
+not unilaterally deprive the CSC of its office space.  However, it 
+can ask the Dean's Office to reallocate space or make other changes.  
+Typically the Dean's Office does not question MathSoc proposals 
+believing them to have been previously discussed by all groups 
+concerned.  Thus the importance of making the CSC opinion known.  
+As long as the CSC gets a say in the process there is very little 
+to worry about.  
+
+In the past MathSoc plans have have been stalled once the CSC
+discovered them and voiced its disapproval to the Dean's Office.  This
+is because the Dean's Office upon sensing a lack of consensus among
+student groups tends to be reluctant to proceed.  In addition, the lack
+of continuity within the MathSoc executive means that plans formulated
+within a term must usually be completed during the same term.  Usually
+space reallocation plans come along late enough in a term that stalling
+them for a couple of weeks effectively kills them.
+
+If MathSoc were ever to make a determined effort to see the floor space
+rearranged it would very likely happen.  Fortunately this has not yet been 
+the case.  The best the CSC could do in the face of a concerted effort
+is insure that it is being treated equitably. In the past the CSC has 
+been perfectly willing to trade its location for an increase in space. 
+
+The CSC has been given assurances from the Executive Assistant to the 
+Dean that if there are any space changes, the CSC will get at least 
+an equivalent space if not more.
+
+\subsubsection{Keys \label{KEYS}}
+
+For much of the CSC's days of having office space there existed a few keys 
+that only exec members had.  The exec was primarily responsible for opening
+the CSC in the morning.  In F90, the exec arranged for keys from Key Control
+to be released to certain members of the office staff.  This made keeping the
+office open so much easier.  
+
+A great deal of trouble arose when MathSoc got involved;  First, it was 
+demanded that we take a \$20 deposit for the keys, to ensure that the
+keys be returned.  We acceded this demand, arranging with the Assistant
+to the Dean for key permits.  Slowly, over several terms, MathSoc took more
+and more control over the signing of the key permits, until by S92, they had
+complete control over signing.  Further, to complicate things, each new term
+a new policy and procedure for doing key permits was put into place.  In F92,
+the exec finally took steps to eliminate the need for keys altogether.  Under
+the current policy, there is little or no need for us to request keys from 
+MathSoc.  Please see a past exec member for the grimy details.
+
+\subsection{Locker}
+In order to provide some remote storage of magnetic media, the CSC has
+obtained a locker from MathSoc.  MathSoc has agreed to provide the CSC with
+locker \#7 each and every term, on the condition that someone on the CSC
+executive signs for the locker.  This provision is documented by MathSoc in
+their locker distribution procedures.  Any failure to have locker \#7 set
+aside for the CSC represents a failure on MathSoc's part.  In F90, members
+of the CSC kindly wrote a program to generate a nice listing of all 
+locker numbers.  In this list, locker \#7 is permanently listed as the CSC's.
+In F92, this program had been forgotten, forcing locker \#7 to be given
+out to some student.  Given MathSoc's propensity for screwing up this simple
+procedure, someone should check early each term that MathSoc is indeed using
+the list generated from the CSC's program.  If it isn't, they should pencil
+the CSC into locker \#7.
+
+\subsection{Computer Accounts}
+Several nice people in High Places have donated a free computer account to 
+the CSC; \textsl{csc@watmath\/}.  Supervision of this account is 
+responsibility of the entire executive.  This point is clearly mentioned 
+in the CSC constitution.
+
+\subsubsection{MFCF accounts}
+\textsl{csc@watmath\/} is provided to the CSC by MFCF.  Since billing on 
+all MFCF UNIX machines is fairly relaxed, there are few restrictions on the 
+use of this account.  Any member of the current term's executive is free to 
+use the account for whatever they please.  In addition, people who need access
+to the CSC account for CSC purposes is also free to use the account.  The
+only restriction is that the account should not become a facility for giving
+others access to a UNIX account.  Lastly, the account is provided with free
+laser printing.  This privilege should not be abused as this could result
+in its withdrawl.
+
+\subsubsection{Exec Accounts on Undergrad.math}
+In F91, the CSC attempted to get a CSC account created on the undergrad
+network.  Ostensively, this was to give the CSC access to the X-window
+terminals for creation of posters and CSC documents.  Due to a change
+in ONet policy, MFCF was disallowed giving out accounts that more than
+one person would have access to.  MFCF compromised by giving any exec 
+member a personal account on the undergrad system, if they did not already
+have one.  As all undergrad math students already have an account, this works
+out to giving non-math exec members accounts on undergrad.math. 
+
+\subsection{Computer Equipment on Loan}
+
+The CSC has managed to borrow a large supply of equipment from various 
+groups.  It is important to note that the CSC is responsible for 
+maintaining this equipment, and replacing it if it is stolen.  A 
+separate policy for the use and administration of this equipment 
+was created during the S89 term.
+
+Most of the hardware that the CSC has, was obtained on an indefinite loan
+basis.  This means that the equipment does not really belong to the CSC, it
+belongs to the group that lent us the equipment.  On the other hand, the
+fact that we have the equipment means that it is of no use to anyone else.
+
+\subsubsection{Math Faculty Computing Facility}
+Sometime about the summer of 1987 MFCF and the Faculty decided that certain
+services would no longer be provided to undergraduates.  One was 50 pages
+of free laser printing.  Another was the ability to ask the operators to
+archive a students files to tape.  So as to not completely eliminate the 
+ability to archive ones files, the Faculty instructed MFCF to provide
+MathSoc with a microcomputer which could be used for file archival.  
+
+Eventually students wanted to archive their files and the CSC began to
+investigate.  It was discovered that MathSoc had not bothered to go pick up
+the PC from MFCF.  The MathSoc Treasurer at the time was Joel Crocker.  He
+instructed Jim Boritz to feel free to pursue the matter.  When Jim managed
+to get the PC, Joel suggested that the CSC could operate the PC since it was
+unlikely that anyone in MathSoc would know exactly what to do.
+
+From time to time MathSoc remembers that the PC actually belongs to them
+and they become concerned about its use.  About a day later they come to 
+the conclusion that its doing fine in the CSC since we have the expertise
+and we tend to be open at lot more than the MathSoc office.
+
+In F89 MathSoc managed to buy a computer of their own.  Since that time
+most MathSoc people have become much less concerned about how the PC is used.
+A few months later the CSC obtained complete control over the PC from MathSoc
+council.  In the months following, the PC gradually fell apart.  After DCS 
+installed an FTP terminal server in the IO Room (MC1063), the need for the
+PC had dropped to nil.  Hardware errors on the hard drive finally convinced 
+the exec of S91 that the machine was past its useful lifetime.  The machine
+was taken out of service and surplussed.
+
+The CSC also has two terminals that it has obtained from MFCF.  The CSC
+should always have at least one terminal.  It the terminal dies, talk to
+the Executive Assistant to the Dean of Math.  
+
+\begin{itemize}
+\squeezeitems
+\item 1 Wyse 75 terminal
+\item 1 VC 404 terminal
+\end{itemize}
+
+The VC 404 terminal was in continual disrepair and was traded to a fellow 
+member of the CSC on workterm on campus for the Ann Arbor Ambassador in his
+office (He was not using the terminal and sought some advantage for the 
+CSC).  This terminal in turn died of keyboard flakiness.  In W92, the CSC
+borrowed a Wy75 terminal from \mathNEWS.  To date, \mathNEWS knows that 
+we have their terminal, but, has not requested its return.  As they had 
+just received a new Wy99GT terminal, \mathNEWS staff seem unconcerned 
+about the old terminal.
+
+Terminals currently in the CSC's hands:
+\begin{itemize}
+\squeezeitems
+\item 1 Wyse 75 terminal (owned by MFCF)
+\item 1 Wyse 75 terminal (owned by \mathNEWS)
+\item 1 Ann Arbor Ambassador (owned by MFCF --- broken keyboard)
+\end{itemize}
+
+\subsubsection{Department of Computing Services}
+All networks on campus fall under the control of DCS.  Any problems should
+be directed to them.  As of the W90 term the CSC has the following 
+connections:
+
+\begin{itemize}
+\squeezeitems
+\item 1 serial connection through the Sytek network
+\item 1 serial connection through the Gandalf network
+\item 1 direct serial connection to Maytag
+\end{itemize}
+
+\subsection{WatCSC \label{WATCSC}}
+In the F87 term the executive felt that a computer science club, should
+have computing facilities which went beyond a single terminal.  This was
+due in part to an MFCF decision earlier in the year to no longer
+allow undergraduates to send mail, or post news to machines outside the
+University.  The CSC attempted to have these privileges restored. At
+the same time the CSC investigated means by which it could provide mail and
+news services to undergraduates.  
+
+The executive was told of a short lived organization
+named the Open Computer Group that in 1985 had obtained free of charge four
+PDP 11/70 computers that had been retired by the University.
+Unfortunately the Open Computer Group was unable to generate sufficient
+interest and activity.  The group folded after a few months and the
+machines were eventually surplused by the University.  
+In 1986 the Symbolic Computation Group offered the CSC some 
+equipment that was no longer being used.  The executive at the time 
+turned down the offer because they felt the hardware was too noisy and bulky.  
+
+In response to this new direction, the executive investigated what happened
+to the above hardware.  It was discovered that the PDP 11's had been sold.
+Luckily, the equipment that SCG offered was still available.  Within a
+matter of days the CSC had obtained from SCG a few pieces of
+Hewlett-Packard hardware that would eventually become the heart of WatCSC.   
+
+Some investigation revealed that Hewlett-Packard donated four systems to
+the university some time in 1984.  When donated these machines included
+a maintenance coverage for a year.  After the initial project for the 
+machines died they were dispersed to various people around the Computer
+Science department.  Two went to the Symbolic Computation Group, one went
+to the Computer Systems group and the fourth went to J.D. Lawson a former
+professor.  When Prof. Lawson left the university the CSC acquired the 
+serial card and some manuals from his machine, the rest of the equipment
+eventually ended up with the Office Automation Group.
+
+As demand for disk storage, memory and other assorted peripherals grew 
+the CSC began to acquire these other systems.  In early 1989 the CSC 
+finally got hold of the last HP system that had gone to the Office Automation
+Group.  
+
+\section{The ACM \label{ACM}}
+
+The CSC is associated with another lesser known club by the name of
+``University of Waterloo Student Chapter of the ACM ''.  In order to be a
+member of the ACM student chapter, one must be a member of the ACM as
+well.  This restriction is in conflict with the idea that anyone should
+be able to be a member of the CSC.  The result is that the ACM student
+chapter has no real members.  
+
+Even though the ACM student chapter has no official members, the CSC desires
+to keep the student chapter operational.  This has resulted in the
+creation of the fictional person known as Calum T. Dalek.  Calum is a
+full member of the ACM and serves as the chair of the student chapter
+of the ACM.
+
+\subsection{ACM Requirements}
+In order to maintain our status as a student chapter of the ACM we must
+fulfil two requirements.
+
+\begin{enumerate}
+\squeezeitems
+\item Each term a chapter activity report must be filled out and mailed 
+to the ACM Student Chapter Chairperson, and the ACM Student Chapter
+liaison.  
+
+\item Once a year a financial statement must be mailed to the ACM.
+\end{enumerate}
+
+\subsubsection{Activity Report}
+
+The student chapter activity report is a single sheet of paper
+on which we list the members of the executive for the ACM
+student chapter along with a list of our activities.  Since only
+Calum is a real member of the ACM, his is the only name that
+appears on the activity report with an ACM membership number.  
+Fictional names are created for the other executive members of
+the student chapter of the ACM.  The membership number is left
+blank or has a ``?'' inserted.  The final requirement is a faculty
+sponsor.  Our current faculty sponsor is Howie Pell, however, he
+is also not a member of the ACM.
+
+If the ACM does not receive a single activity report over the
+course of a year they will place the student chapter on
+probation.  To extricate ourselves from this situation we need
+to mail activity reports and make sure they are received.
+
+\subsubsection{Financial Statement}
+
+For some strange and mysterious reason the ACM continues to send
+us an annual request for financial information.  Apparently in
+the U.S. the ACM can derive some sort of tax benefit from its
+student chapters.  Since we are a Canadian chapter this is not
+the case. This makes filling out the financial form is very easy.
+Just write ``Not Applicable --- Canadian Chapter'', across the top of
+the form.
+
+\subsubsection{Calum's Membership}
+
+Calum T. Dalek is a student member of the ACM.  Membership fees
+are currently in the neighbourhood of US\$ 90 and are due
+sometime before March each year.  Little attempt is made to 
+distribute the cost over all three terms.  Through Calum's
+membership the CSC receives the following ACM publications.  
+
+\begin{itemize}
+\squeezeitems
+\item Communications of the ACM
+\item Transactions on Graphics
+\item Transactions on Programming Languages and Systems
+\item SIGGRAPH conference proceedings
+\item Oopsla conference proceedings
+\item Asplos conference proceedings
+\item Sigplan notices
+\item Computer Graphics
+\end{itemize}
+
+\section{Relations with other Groups}
+Getting anything done on campus requires communication with several other
+groups.  The section is meant to provide some perspective on the relations
+which the CSC has had with a few of the more important campus
+organizations.
+
+\subsection{Math Faculty}
+
+%%NAME
+The Computer Science Club enjoys a fairly good relationship with the
+Math Faculty.  Most of the CSC's contact with the faculty is through Lyn
+Williams, Executive Assistant to the Dean of Math.  Lyn has been very
+helpful to the CSC by vouching for us in our relations with other
+departments.  
+
+On occasion, when the political climate requires it, the CSC has
+communicated its needs directly to the Dean of Math.
+
+\subsection{Computer Science Department}
+
+The CSC also enjoys a good relationship with the CS department.  A
+current CSC objective is to get the CS department to provide some
+funding for bringing in speakers.
+
+\subsection{Federation of Students}
+The CSC is not a FED club.  This is sometimes important for billing things
+like theatres and audio visual equipment.  Most of the rest of the time
+this is not important.  
+
+Folk lore has it that the CSC does not want to become a FED club.  This is
+because the FEDS have some strange requirements of their clubs which do not
+mesh well the type of members the CSC wants.  We seem do do fine with the
+situation as it exists, but this does not mean that some accurate
+information should be obtained in the future.
+
+\subsection{Mathematics Society}
+The CSC's relationship with MathSoc is somewhat of a never-ending
+saga.  This is mostly due to the fluctuation of the MathSoc executive,
+especially the treasurer.  For the most part, relations tend to be
+pretty good.  The letdown usually comes at the beginning of the term
+when MathSoc has its budget meeting.  Most people on MathSoc council are
+indifferent to the CSC.  However, once a single dissenting opinion
+is expressed, there tends to be a cavalcade of discussion.   At this
+time (S89) MathSoc is preparing a ``Club Policy'' which should eliminate a
+great deal of the capriciousness involved.
+
+\subsection{Engineering Society}
+
+\subsection{Science Society}
+The CSC has a few members which come from science.  This has caused us to
+seek funding from the SciSoc in the same manner as EngSoc.  Unfortunately,
+SciSoc exists for the most part to orient students and run the Science
+C\&D.  Beyond that they are fragmented into other groups based on the major
+departments within the faculty.  The result is that SciSoc really doesn't
+have much extra money and has been unwilling to send some our way.
+
+\section{Consulting}
+The CSC operates a ``Friendly Consulting Service'' designed to provide 
+assistance to computer users at all levels.  The CSC has provided this 
+service for as long as anyone can remember.  Some of the reasons that the
+CSC promotes itself in this manner are; hours of availability far in excess
+of both DCS and MFCF consultants, ability to provide expert support at 
+almost any skill level, and a desire to promote computer awareness in 
+general.
+
+Although the Friendly Consulting Service tends to maintain a high profile
+within the CSC it consumes almost no resources.  This is achieved by running
+the service in an ad hoc volunteer manner.  Essentially anyone present in 
+the CSC office qualified to answer questions is automatically a part of the
+consulting service.  As confused people wander into the CSC office, they
+should be offered assistance by the ``qualified'' people.
+
+\section{The Authors}
+This document has been compiled, edited, revised, mangled and had other
+unsightly things done to by several people of the course of its development.
+This section is meant to record their contribution and 
+provide them with some recognition for their efforts.
+
+Version 1.0 of the procedures manual was written by Kevin Smith based
+on his experiences as CSC president during W89.  It was originally intended
+as a ``President's Survival Guide'', but has subsequently been expanded into
+a compendium of procedures to assist and guide the CSC's operations.
+
+In the second author's words:
+\begin{quotation}
+Version 2.0 of the procedures manual was written by me (Jim Boritz) long after
+I had been president of the CSC in F87 and W88.  At the time that the 
+Version 2.0 undertaking began in W90, I was desperately seeking a way 
+of avoiding my Master's essay and so devoted a fair amount of effort 
+and roughly quadrupled the size of the original V1.0 manual.  I also 
+added \LaTeX\ formatting because I was keen on \TeX\ at the time and was
+considering using it for my essay.  In general, I would have preferred to 
+format the document using bare \TeX\ along with the macros that I had 
+developed.  However, knowing the CSC, I decided not to rely upon them 
+keeping the macros around with the document and opted for the standard
+\LaTeX\ macros (which really are ok once you get over the NIH syndrome).
+After I graduated I asked for some time in which to add even more 
+material to this already enormous document.  I did manage to make a few 
+additions and passed the manual back to the CSC for use and comment.  
+Foolishly, I thought there would be even further additions forthcoming.
+It is now a little over a year later (Feb. 21, 1992) and more than a 
+year and a half since I have been active in CSC affairs.  I managed to 
+finally add one last section (Office Space).  If pressed I could probably
+describe some of the other items in historical context (I love historical
+contexts), but it is time for the sections that have already been 
+written to be brought up to date by someone else.
+\end{quotation}
+
+In the words of the third author:
+\begin{quotation}
+I (Shannon Mann) took over the authorship of the procedure's manual in W92.
+I broke it down into sections, distributed it across several files and
+eventually threw out all the work I had done on it, as I felt it would
+never survive in so many chunks.  In W93, my position of computer operator
+with DCS was ``declared redundant'', leaving me with plenty of time on my
+hands to do all the updating I had planned.  Since then, I have added a
+titlepage, a table of contents, several sections and tables and even a few
+appendices.  In my updating of this document, I have removed a good 7 pages,
+mostly dealing with surplussed computer equipment.  To the remaining I have
+added 12+ pages, bringing the final count to almost 40.  Added are the
+sections on the exec positions, events, and contests, and expanded are the 
+sections on computer equipment and WatCSC.  The document has undergone a
+dramatic restructuring, pulling similar information themes together and
+amongst one-another.  
+It is my hope that this document will continue to be updated and expanded,
+and that I will only be the third of many authors.
+\end{quotation}
+
+\appendix
+
+\newpage
+\begin{center}
+\large\bf Appendices \\
+\end{center}
+
+\section{CSC How-To}
+
+This section contains brief notes explaining how to do common CSC tasks.
+
+\subsection{Starting a Term}
+
+Every term starts with an election.  A past exec member or an involved
+member should find someone to act as CRO in the first few days of the
+term.  The election should be held no later than the third thursday of the
+term.  Due to all that is done in the CSC in the fall term, the election
+should be held earlier if at all possible.  See `Holding an Election' below 
+for more details.  Very soon after the election, the President and Treasurer
+with help from past exec, should prepare a budget to be submitted to the 
+treasurer of MathSoc.  Visiting the MathSoc Treasurer earlier than the 
+meeting which okays budgets has proven profitable, allowing CSC budgets to
+be passed without much fuss.  A budget with a request should be sent to 
+EngSoc, as we often can manage a small request from them (about \$50 per
+term).
+
+\subsection{Running a Contest}
+
+\newpage
+\section{Term Event Summaries}
+
+This section contains brief summaries of events that the CSC does on an 
+on-going basis.  These timelines should be used as a reference, to make
+sure main CSC events are accomplished.
+
+\begin{table}[hb]
+\begin{tabular}{@{$\Box$} l p{3in}}
+Event & Details \\ \hline \hline
+Elections & Held as soon as possible, no later than the third thursday of the
+month \\ \hline
+Budgets & Directly after elections to be turned in to MathSoc and \mbox{EngSoc}
+with a request for funding \\ \hline
+Programme Committee & Meets as soon as possible after elections to gather
+ideas for talks, tours and other events for the term \\ \hline
+\end{tabular}
+\caption{Start Term Checklist}
+\end{table}
+
+\subsection{Fall Term}
+
+\begin{tabular}{p{1.2in} p{1.4in} p{2in}}
+Date & Event Name & Details \\ \hline \hline
+Earliest Possible & Start Term Checklist & See above \\ \hline
+Last Weekend in Sept & Local ACM Contest & Selects teams to go to the
+regionals --- prefer earlier if possible\\ \hline
+First Friday in Oct & ACM Registration & Register teams selected with the
+contest \\ \hline
+First Weekend in Nov & ACM Regionals & Kick major ass :-) \\ \hline
+Oct or Nov & Othello Tournament & Announce four weeks early \\ \hline
+Mid-Nov & 3B Info Night & \\ \hline
+Week before Finals & Ctrl-D Dinner & Dine with friends --- end of term send-off \\ \hline
+\end{tabular}
+
+\subsection{Winter Term}
+
+\begin{tabular}{p{1.2in} p{1.4in} p{2in}}
+Date & Event Name & Details \\ \hline \hline
+Earliest Possible & Start Term Checklist & See above \\ \hline
+Mid-Mar & 3B Info Night & \\ \hline
+March & Calum's ACM Membership Due & \\ \hline
+Week before Finals & Ctrl-D Dinner & Dine with friends --- end of term send-off \\ \hline
+\end{tabular}
+
+\subsection{Spring Term}
+
+\begin{tabular}{p{1.2in} p{1.4in} p{2in}}
+Date & Event Name & Details \\ \hline \hline
+Earliest Possible & Start Term Checklist & See above \\ \hline
+Before Term Ends & ACM Registration & A fuzzy warm feeling for the ACM --- See section on ACM p.\ \pageref{ACM} for more details \\ \hline
+Week before Finals & Ctrl-D Dinner & Dine with friends --- end of term send-off \\ \hline
+\end{tabular}
+
+\end{document}
diff --git a/news.xml b/news.xml
index 925638c..1446975 100755
--- a/news.xml
+++ b/news.xml
@@ -2,6 +2,10 @@
 
 <!DOCTYPE newdefs SYSTEM "csc.dtd">
 <newsdefs>
+ <newsitem author="ja2morri" date="2003-08-12">
+  The <a href="docs/procedure.html">CSC Procedures manual</a> has been added to the website.  Thanks go to
+  Shannon Mann for reminding us of this document.
+ </newsitem>
  <newsitem author="ja2morri" date="2003-08-06">
   We've finally gotten around to disabling accounts.  If you find your
   account has been improperly disabled please email