|
|
|
|
@ -0,0 +1,353 @@ |
|
|
|
|
<h2>1. </h2> |
|
|
|
|
The name of this organization shall be the "Computer Science Club |
|
|
|
|
of the University of Waterloo". |
|
|
|
|
|
|
|
|
|
<a id="purpose"></a><h2>2. Purpose</h2> |
|
|
|
|
|
|
|
|
|
<ol><li>The Club is organized and will be operated exclusively for educational |
|
|
|
|
and scientific purposes in furtherance of: |
|
|
|
|
<ul> |
|
|
|
|
<li>a) promoting an increased knowledge of computer science and its applications.</li> |
|
|
|
|
<li>b) promoting a greater interest in computer science and |
|
|
|
|
its applications; and</li> |
|
|
|
|
<li>c) providing a means of communication between persons |
|
|
|
|
having interest in computer science.</li> |
|
|
|
|
</ul> |
|
|
|
|
</li> |
|
|
|
|
|
|
|
|
|
<li> the above purposes will be fulfilled by the organization of |
|
|
|
|
discussions and lectures with professionals and academics in the field |
|
|
|
|
of computer science and related fields, co-operation with the Student |
|
|
|
|
Chapter of the ACM of the University of Waterloo, the maintenance of a |
|
|
|
|
library of materials related to computer science, the maintenance of |
|
|
|
|
an office containing the library as an aid to aim (<a href="#comm">1c</a>) above, and such other means as |
|
|
|
|
decided by the club membership.</li> |
|
|
|
|
</ol> |
|
|
|
|
|
|
|
|
|
<a id="membership"></a><h2>3. Membership</h2> |
|
|
|
|
|
|
|
|
|
<ol> |
|
|
|
|
|
|
|
|
|
<li>In compliance with MathSoc regulations and in recognition of the club being primarily targeted at undergraduate students, full membership is open |
|
|
|
|
to all Social Members of the Mathematics Society |
|
|
|
|
and restricted to the same.</li> |
|
|
|
|
|
|
|
|
|
<li> Affiliate membership in this Club shall be open to all other |
|
|
|
|
persons. Affiliate members shall have all the rights of full members |
|
|
|
|
except for the rights of voting and holding executive office.</li> |
|
|
|
|
|
|
|
|
|
<li> A person is not a member until he or she has paid |
|
|
|
|
the current membership |
|
|
|
|
fee and has been issued a membership card. |
|
|
|
|
Membership lasts until the end of the term in which it was issued. |
|
|
|
|
The membership card indicates, at least, a member's name, membership number, |
|
|
|
|
the term for which the membership is valid, and an indication that |
|
|
|
|
the member is an associate member, if indeed that is true. |
|
|
|
|
The membership fee is set from time to time by the Executive.</li> |
|
|
|
|
</ol> |
|
|
|
|
<a id="officers"></a><h2>4. Officers</h2> |
|
|
|
|
|
|
|
|
|
<ol><li> The officers of the Club shall be: |
|
|
|
|
<ol><li> President</li> |
|
|
|
|
<li> Vice-President</li> |
|
|
|
|
<li> Secretary</li> |
|
|
|
|
<li> Treasurer</li> |
|
|
|
|
<li> System Administrator</li> |
|
|
|
|
|
|
|
|
|
</ol></li> |
|
|
|
|
|
|
|
|
|
<li> The faculty advisor shall be an ex-officio member of the |
|
|
|
|
Club.</li> |
|
|
|
|
|
|
|
|
|
<li> The choice of officers shall be limited to full members of the |
|
|
|
|
Club.</li> |
|
|
|
|
|
|
|
|
|
<li> All officers, other than the System Administrator, shall be |
|
|
|
|
elected at a meeting to be held no later than three weeks after the |
|
|
|
|
start of each school term, such start defined as the beginning of |
|
|
|
|
lectures in the Winter and Spring terms, and as the beginning of |
|
|
|
|
Orientation Week in the Fall term.</li> |
|
|
|
|
|
|
|
|
|
<li> The election of officers shall be accomplished by the following |
|
|
|
|
procedure: |
|
|
|
|
|
|
|
|
|
<ol> |
|
|
|
|
|
|
|
|
|
<li> The past executive shall choose a willing Chief Returning |
|
|
|
|
Officer, with duties defined below, set an election date, and set a |
|
|
|
|
date for the opening of nominations such that the nomination period |
|
|
|
|
(from the opening of nominations to 4:30 P.M. on the day preceding |
|
|
|
|
the elections) is at least one week.</li> |
|
|
|
|
|
|
|
|
|
<li> Announcements of the election and the nomination procedure must |
|
|
|
|
be distributed to all members by one or more of electronic mail, |
|
|
|
|
Usenet, or posters in at least the Math and Computer building.</li> |
|
|
|
|
|
|
|
|
|
<li> During the nomination period, the Chief Returning Officer (CRO) |
|
|
|
|
shall be available to receive nominations for the posts of officers of |
|
|
|
|
the club, either in person, by depositing nomination forms in the |
|
|
|
|
CSC's mailbox in the MathSoc office, or by writing the nomination in a |
|
|
|
|
place in the CSC office to be specified by the CRO.</li> |
|
|
|
|
|
|
|
|
|
<li> A nomination shall consist of the nominee's name, and post(s) |
|
|
|
|
nominated for. Nominees must be full members of the Computer Science |
|
|
|
|
Club.</li> |
|
|
|
|
|
|
|
|
|
<li> The election shall commence with the offering of memberships for |
|
|
|
|
sale. After a reasonable time, control of the meeting is given to the |
|
|
|
|
CRO who will manage the election of the President, Vice-President, |
|
|
|
|
Treasurer, and Secretary, in that order. Each election shall be |
|
|
|
|
carried out by secret ballot, in a manner to be decided on by the CRO, |
|
|
|
|
with the approval of the membership. An accurate count of votes for |
|
|
|
|
each candidate for each position must be made and recorded by the CRO. |
|
|
|
|
A simple heads-down-hands-up method is considered acceptable. As soon |
|
|
|
|
as possible the CRO will announce the results of the election and the |
|
|
|
|
winner will be removed from subsequent contests. If this removal or |
|
|
|
|
lack of nominations results in a vacant post, elections for such posts |
|
|
|
|
may not be held at the election meeting, but elections for such posts |
|
|
|
|
may be held at a later date, in accordance with the election |
|
|
|
|
procedures. The membership decides whether or not to hold extra |
|
|
|
|
elections.</li> |
|
|
|
|
</ol> |
|
|
|
|
</li> |
|
|
|
|
|
|
|
|
|
<li> Following the elections, it is the responsibility of the new executive |
|
|
|
|
to select a System Administrator. The selection of System Administrator must |
|
|
|
|
then be ratified by the membership of the Club. If a suitable System |
|
|
|
|
Administrator is not available, then the executive may delay their selection |
|
|
|
|
until one becomes available. In this case the selection of System |
|
|
|
|
Administrator must be ratified at the next meeting of the Club.</li> |
|
|
|
|
|
|
|
|
|
<li> The faculty advisor shall be appointed by the present executive council |
|
|
|
|
within three (3) weeks of each term's elections. The faculty |
|
|
|
|
advisor shall be a person having membership in the Association for Computing |
|
|
|
|
Machinery and having a genuine interest in the Club.</li> |
|
|
|
|
|
|
|
|
|
<li> Any two offices may be held by a single person if the President |
|
|
|
|
deems this advisable, subject to the consent of the membership.</li> |
|
|
|
|
|
|
|
|
|
<li> In the case of a resignation of an officer or officers, the membership |
|
|
|
|
may call elections to replace such officer(s). |
|
|
|
|
If they are called, they must follow the given election procedure. |
|
|
|
|
Such elections would be for all offices which are vacant.</li> |
|
|
|
|
</ol> |
|
|
|
|
<a id="duties"></a><h2>5. Duties of Officers</h2> |
|
|
|
|
<ol> |
|
|
|
|
|
|
|
|
|
<li> The duties of the President shall be: |
|
|
|
|
|
|
|
|
|
<ol> |
|
|
|
|
<li> to call and preside at all general, special, and executive |
|
|
|
|
meetings of the Club;</li> |
|
|
|
|
|
|
|
|
|
<li> to appoint all committees of the Club and the committee chairmen |
|
|
|
|
of such committees, except the chairman of the programmes committee; |
|
|
|
|
and</li> |
|
|
|
|
|
|
|
|
|
<li> to audit, or to appoint a representative to audit, the financial |
|
|
|
|
records of the club at the end of each academic term.</li> |
|
|
|
|
|
|
|
|
|
</ol> |
|
|
|
|
</li> |
|
|
|
|
|
|
|
|
|
<li> The duties of the Vice-President shall be: |
|
|
|
|
<ol><li> to assume the duties of the President |
|
|
|
|
in the event of the President's absence;</li> |
|
|
|
|
<li> to act as chairman of the programmes committee; and</li> |
|
|
|
|
<li> to assume those duties of the President |
|
|
|
|
that are delegated to him by the President.</li> |
|
|
|
|
|
|
|
|
|
</ol> |
|
|
|
|
</li> |
|
|
|
|
|
|
|
|
|
<li> The duties of the Secretary shall be: |
|
|
|
|
<ol><li> to keep minutes of all Club meetings;</li> |
|
|
|
|
<li> to prepare the annual Club report for |
|
|
|
|
approval by the executive council;</li> |
|
|
|
|
<li> to care for all Club correspondence;</li> |
|
|
|
|
</ol> |
|
|
|
|
</li> |
|
|
|
|
|
|
|
|
|
<li> The duties of the Treasurer shall be: |
|
|
|
|
<ol> |
|
|
|
|
<li> to collect dues and maintain all financial and membership records;</li> |
|
|
|
|
<li> to produce a financial or membership statement when requested;</li> |
|
|
|
|
</ol> |
|
|
|
|
</li> |
|
|
|
|
|
|
|
|
|
<li> The duties of the System Administrator shall be: |
|
|
|
|
<ol> |
|
|
|
|
<li> to chair the Systems Committee</li> |
|
|
|
|
|
|
|
|
|
<li> to perform in conjunction with the Systems Committee, the duties listed |
|
|
|
|
in <a href="#sysduties">7.2</a>.</li> |
|
|
|
|
</ol> |
|
|
|
|
</li> |
|
|
|
|
</ol> |
|
|
|
|
<a id="executive"></a><h2>6. Executive Council</h2> |
|
|
|
|
<ol> |
|
|
|
|
|
|
|
|
|
<li> The executive council shall consist of the present officers of |
|
|
|
|
the Club and the faculty advisor. The new executive council shall |
|
|
|
|
take effect immediately following the installation of new officers or |
|
|
|
|
a new faculty advisor.</li> |
|
|
|
|
|
|
|
|
|
<li> The executive council has the power of a general assembly, though |
|
|
|
|
an actual general assembly may overrule its decisions. Minutes of the |
|
|
|
|
executive council meetings shall be available for inspection by any |
|
|
|
|
member of the Club and shall be filed with the Club records. Further, |
|
|
|
|
all recent executive council decisions shall be announced at the next |
|
|
|
|
regular meeting of the club.</li> |
|
|
|
|
|
|
|
|
|
</ol> |
|
|
|
|
<a id="committees"></a><h2>7. Committees</h2> |
|
|
|
|
<h3>1. Programme Committee</h3> |
|
|
|
|
<ol><li>The programme committee shall be a standing committee.</li> |
|
|
|
|
<li> The programme committee shall plan and arrange meetings of the Club in |
|
|
|
|
accordance with apparent membership interests and the aims of the |
|
|
|
|
Club as set forth in Section <a href="#purpose">2</a>.</li> |
|
|
|
|
|
|
|
|
|
<li> The programme committee shall be responsible to the executive |
|
|
|
|
council.</li> |
|
|
|
|
</ol> |
|
|
|
|
|
|
|
|
|
<h3><a id="sysduties"></a>2. Systems Committee</h3> |
|
|
|
|
|
|
|
|
|
<ol><li> The Systems Committee will be a standing committee, chaired by the |
|
|
|
|
Systems Administrator.</li> |
|
|
|
|
<li> The Executive Council shall appoint members to the Systems Committee. |
|
|
|
|
Such members should show interest and ability in Systems Administration.</li> |
|
|
|
|
<li> The Systems Committee will collectively, under the leadership of the |
|
|
|
|
Systems Administrator, |
|
|
|
|
<ol><li> to operate any and all equipment in the possession of the Club.</li> |
|
|
|
|
<li> to maintain and upgrade the software on equipment that is operated by |
|
|
|
|
the Club.</li> |
|
|
|
|
|
|
|
|
|
<li> to facilitate the use of equipment that is operated by the |
|
|
|
|
Club.</li> |
|
|
|
|
|
|
|
|
|
</ol></li></ol> |
|
|
|
|
|
|
|
|
|
<h3>3. Library Committee</h3> |
|
|
|
|
|
|
|
|
|
<ol><li> The library committee will be a standing committee, headed by the |
|
|
|
|
Librarian of the Computer Science Club.</li> |
|
|
|
|
<li> The Librarian shall be selected by the Executive Council.</li> |
|
|
|
|
<li> Either the Executive Council or the Librarian may appoint members to |
|
|
|
|
the library committee.</li> |
|
|
|
|
|
|
|
|
|
<li> The library committee will be responsible for |
|
|
|
|
<ol><li> purchasing new materials to be added to the Computer Science Club |
|
|
|
|
library, with a target amount of money to spend indicated by the Treasurer;</li> |
|
|
|
|
<li> keeping the library in some semblance of order;</li> |
|
|
|
|
<li> in conjunction with the Systems Committee, maintaining an up-to-date, |
|
|
|
|
online record of the materials in the library.</li> |
|
|
|
|
</ol></li></ol> |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
<h3>4. Other Committees</h3> |
|
|
|
|
|
|
|
|
|
<ol> |
|
|
|
|
<li> The President, with approval of the executive council, may appoint such |
|
|
|
|
temporary committees as is deemed necessary.</li> |
|
|
|
|
</ol> |
|
|
|
|
<a id="meetings"></a><h2>8. Meetings</h2> |
|
|
|
|
|
|
|
|
|
<ol><li> General meetings of the Club shall |
|
|
|
|
be called at times designated by the |
|
|
|
|
executive council, at the recommendations of the programme committee.</li> |
|
|
|
|
<li> Special meetings may be called at any time |
|
|
|
|
deemed necessary by the executive council or |
|
|
|
|
by the faculty advisor.</li> |
|
|
|
|
<li> All members shall be notified at |
|
|
|
|
least two days prior to a forthcoming meeting. |
|
|
|
|
Electronic mail and/or posting to Usenet will be considered sufficient |
|
|
|
|
notification, though other forms of notification are also encouraged.</li> |
|
|
|
|
|
|
|
|
|
<li> The Club shall hold meetings only in places |
|
|
|
|
that are open to all members |
|
|
|
|
of the Club.</li> |
|
|
|
|
</ol> |
|
|
|
|
<a id="finances"></a><h2>9. Finances</h2> |
|
|
|
|
|
|
|
|
|
<ol> |
|
|
|
|
|
|
|
|
|
<li> The Treasurer shall present to the Club, before the end of each |
|
|
|
|
academic term, a complete financial statement of the past period, and |
|
|
|
|
a tentative budget for the following academic term.</li> |
|
|
|
|
|
|
|
|
|
<li> The Treasurer shall present, as part of the tentative budget, a |
|
|
|
|
recommended fee to be levied on the members in the following academic |
|
|
|
|
period.</li> |
|
|
|
|
|
|
|
|
|
<li> The signing officers shall be the Treasurer, and one of the |
|
|
|
|
President or Vice-President.</li> |
|
|
|
|
|
|
|
|
|
<li> At the end of each term, the President or his/her representative shall ensure |
|
|
|
|
that the financial records are complete and accurate.</li> |
|
|
|
|
</ol> |
|
|
|
|
<a id="amendments"></a><h2>10. Amendments and Procedures</h2> |
|
|
|
|
<ol><li> Amendments to the constitution shall be made in the following |
|
|
|
|
manner: |
|
|
|
|
|
|
|
|
|
<ol><li> the proposed amendment shall be announced to all members via |
|
|
|
|
one or more of |
|
|
|
|
|
|
|
|
|
<ol><li> a general meeting</li> |
|
|
|
|
|
|
|
|
|
<li> electronic mail</li> |
|
|
|
|
<li> Usenet</li> |
|
|
|
|
</ol></li> |
|
|
|
|
<li> the proposed amendment shall be made available for viewing by all |
|
|
|
|
members in the Computer Science Club office;</li> |
|
|
|
|
<li> A business meeting shall be held |
|
|
|
|
at least seven (7) days after the announcement and no more than thirty (30) days after;</li> |
|
|
|
|
<li> At this business meeting, |
|
|
|
|
the amendment shall be read again and voted upon. |
|
|
|
|
Two thirds of those present |
|
|
|
|
and voting shall be required to carry the amendment;</li> |
|
|
|
|
</ol></li> |
|
|
|
|
|
|
|
|
|
<li> A quorum necessary for the conduct of business |
|
|
|
|
is defined as fifteen (15) members |
|
|
|
|
or 2/3 of the membership, whichever is smaller.</li> |
|
|
|
|
|
|
|
|
|
<li> Rulings on any point of procedure |
|
|
|
|
not included in this constitution shall be |
|
|
|
|
made by the President with approval of the faculty advisor.</li> |
|
|
|
|
<li> The executive council must bring before the members, |
|
|
|
|
within three (3) weeks, |
|
|
|
|
any motions with the |
|
|
|
|
signatures of ten (10) members affixed to it.</li> |
|
|
|
|
<li> For a normal motion to pass, a simple majority is required. |
|
|
|
|
For motions of impeachment and motions calling for new elections, a 2/3 |
|
|
|
|
majority is required, as is seven (7) days notice of voting on such a motion. |
|
|
|
|
In addition, if such a motion is defeated, it cannot be brought before the |
|
|
|
|
Club again within sixty (60) days.</li> |
|
|
|
|
</ol> |
|
|
|
|
<a id="dissolution"></a><h2>11. Dissolution</h2> |
|
|
|
|
|
|
|
|
|
<ol><li> In the event of dissolution of the Club, |
|
|
|
|
all assets of the Club shall be |
|
|
|
|
transferred to the Mathematics Society of the University of Waterloo.</li> |
|
|
|
|
</ol> |
|
|
|
|
|
|
|
|
|
<a id="resources"></a><h2>12. Use of Club Resources</h2> |
|
|
|
|
|
|
|
|
|
<ol><li> All resources under control of the Club are to be used in accordance with |
|
|
|
|
the aims of the Club.</li> |
|
|
|
|
|
|
|
|
|
<li> The President and Vice-President are jointly responsible |
|
|
|
|
for the proper use of all Club |
|
|
|
|
resources, except that the entire executive is responsible for the main Club |
|
|
|
|
account on the main Math Faculty Computing Facility computer. |
|
|
|
|
Permission to use a resource is automatically granted to someone responsible |
|
|
|
|
for that resource, and optionally as determined by unanimous vote of those |
|
|
|
|
responsible for a resource. |
|
|
|
|
Granting permission to someone to use a resource does not make that person |
|
|
|
|
responsible for the proper use of the resource, although the user is, of |
|
|
|
|
course, responsible to the person granting permission.</li> |
|
|
|
|
</ol> |
|
|
|
|
<a id="revision"></a><h2>Revision</h2> |
|
|
|
|
|
|
|
|
|
<p>The constitution was last revised on 5 February 2004.</p> |
Jacob Parker
11 years ago