Changed the constitution during a general meeting on 5 Feb 2004.
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<?xml version='1.0'?>
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<!DOCTYPE cscpage SYSTEM "../csc.dtd">
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<cscpage title="Constitution of the Computer Science Club of the University of Waterloo">
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<header />
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<section title="1. Name">
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<ol><li> The name of this organization shall be the ``Computer Science Club
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of the University of Waterloo''.</li>
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</ol>
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</section>
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<section title="2. Purpose">
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<ol><li><a name="purpose">The Club</a> is organized and will be operated exclusively for educational
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and scientific purposes in furtherance of:</li>
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<ul>
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<li>a) promoting an increased knowledge of computer science and its applications.</li>
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<li>b) promoting a greater interest in computer science and
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its applications; and</li>
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<li>c) <a name="comm">providing a means of communication between persons
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having interest in computer science.</a></li>
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</ul>
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<li> the above purposes will be fulfilled by the organization of
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discussions and lectures with professionals and academics in the field
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of computer science and related fields, co-operation with the Student
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Chapter of the ACM of the University of Waterloo, the maintenance of a
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library of materials related to computer science, the maintenance of
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an office containing the library as an aid to aim (<a
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href="#comm">1c</a>) above, and such other means as
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decided by the club membership.</li>
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</ol>
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</section>
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<section title="3. Membership">
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<ol>
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<li>In compliance
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with MathSoc regulations and in recognition of the club being
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primarily targeted at undergraduate students, full membership is open
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to all undergraduate students in the Faculty of
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Mathematics and restricted to the same.</li>
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<li> Affiliate membership in this Club shall be open to all other
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persons. Affiliate members shall have all the rights of full members
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except for the rights of voting and holding executive office.</li>
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<li> A person is not a member until he or she has paid
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the current membership
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fee and has been issued a membership card.
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Membership lasts until the end of the term in which it was issued.
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The membership card indicates, at least, a member's name, membership number,
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the term for which the membership is valid, and an indication that
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the member is an associate member, if indeed that is true.
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The membership fee is set from time to time by the Executive.</li>
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</ol>
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</section>
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<section title="4. Officers">
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<ol><li> The officers of the Club shall be:</li>
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<ol><li> President</li>
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<li> Vice-President</li>
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<li> Secretary</li>
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<li> Treasurer</li>
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<li> System Administrator</li>
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</ol>
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<li> The faculty advisor shall be an ex-officio member of the
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Club.</li>
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<li> The choice of officers shall be limited to full members of the
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Club.</li>
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<li> All officers, other than the System Administrator, shall be
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elected at a meeting to be held no later than three weeks after the
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start of each school term, such start defined as the beginning of
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lectures in the Winter and Spring terms, and as the beginning of
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Orientation Week in the Fall term.</li>
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<li> The election of officers shall be accomplished by the following
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procedure:</li>
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<ol>
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<li> The past executive shall choose a willing Chief Returning
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Officer, with duties defined below, set an election date, and set a
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date for the opening of nominations such that the nomination period
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(from the opening of nominations to 4:30 P.M. on the day preceding
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the elections) is at least one week.</li>
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<li> Announcements of the election and the nomination procedure must
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be distributed to all members by one or more of electronic mail,
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Usenet, or posters in at least the Math and Computer building.</li>
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<li> During the nomination period, the Chief Returning Officer (CRO)
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shall be available to receive nominations for the posts of officers of
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the club, either in person, by depositing nomination forms in the
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CSC's mailbox in the MathSoc office, or by writing the nomination in a
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place in the CSC office to be specified by the CRO.</li>
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<li> A nomination shall consist of the nominee's name, and post(s)
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nominated for. Nominees must be full members of the Computer Science
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Club.</li>
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<li> The election shall commence with the offering of memberships for
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sale. After a reasonable time, control of the meeting is given to the
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CRO who will manage the election of the President, Vice-President,
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Treasurer, and Secretary, in that order. Each election shall be
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carried out by secret ballot, in a manner to be decided on by the CRO,
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with the approval of the memberdip. An accurate count of votes for
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each candidate for each position must be made and recorded by the CRO.
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A simple heads-down-hands-up method is considered acceptable. As soon
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as possible the CRO will announce the results of the election and the
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winner will be removed from subsequent contests. If this removal or
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lack of nominations results in a vacant post, elections for such posts
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may not be held at the election meeting, but elections for such posts
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may be held at a later date, in accordance with the election
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procedures. The membership decides whether or not to hold extra
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elections.</li>
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</ol>
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<li> Following the elections, it is the responsibility of the new executive
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to select a System Administrator. The selection of System Administrator must
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then be ratified by the membership of the Club. If a suitable System
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Administrator is not available, then the executive may delay their selection
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until one becomes available. In this case the selection of System
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Administrator must be ratified at the next meeting of the Club.</li>
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<li> The faculty advisor shall be appointed by the present executive council
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within three (3) weeks of each term's elections. The faculty
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advisor shall be a person having membership in the Association for Computing
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Machinery and having a genuine interest in the Club.</li>
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<li> Any two offices may be held by a single person if the President
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deems this advisable, subject to the consent of the membership.</li>
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<li> In the case of a resignation of an officer or officers, the membership
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may call elections to replace such officer(s).
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If they are called, they must follow the given election procedure.
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Such elections would be for all offices which are vacant.</li>
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</ol>
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</section>
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<section title="5. Duties of Officers">
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<ol>
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<li> The duties of the President shall be:</li>
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<ol>
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<li> to call and preside at all general, special, and executive
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meetings of the Club;</li>
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<li> to appoint all committees of the Club and the committee chairmen
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of such committees, except the chairman of the programmes committee;
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and</li>
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<li> to audit, or to appoint a representative to audit, the financial
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records of the club at the end of each academic term.</li>
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</ol>
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<li> The duties of the Vice-President shall be:</li>
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<ol><li> to assume the duties of the President
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in the event of the President's absence;</li>
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<li> to act as chairman of the programmes committee; and</li>
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<li> to assume those duties of the President
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that are delegated to him by the President.</li>
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</ol>
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<li> The duties of the Secretary shall be:</li>
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<ol><li> to keep minutes of all Club meetings;</li>
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<li> to prepare the annual Club report for
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approval by the executive council;</li>
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<li> to care for all Club correspondence;</li>
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</ol>
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<li> The duties of the Treasurer shall be:</li>
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<ol>
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<li> to collect dues and maintain all financial and membership records;</li>
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<li> to produce a financial or membership statement when requested;</li>
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</ol>
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<li> The duties of the System Administrator shall be:</li>
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<ol>
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<li> to chair the Systems Committee</li>
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<li> to perform in conjunction with the Systems Committee, the duties listed
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in <a href="#sysduties">7.2</a>.</li>
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</ol>
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</ol>
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</section>
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<section title="6. Executive Council">
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<ol>
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<li> The executive council shall consist of the present officers of
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the Club and the faculty advisor. The new executive council shall
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take effect immediately following the installation of new officers or
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a new faculty advisor.</li>
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<li> The executive council has the power of a general assembly, though
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an actual general assembly may overrule its decisions. Minutes of the
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executive council meetings shall be available for inspection by any
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member of the Club and shall be filed with the Club records. Further,
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all recent executive council decisions shall be announced at the next
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regular meeting of the club.</li>
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</ol>
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</section>
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<section title="7. Committees">
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<h3>1. Programme Committee</h3>
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<ol><li>The programme committee shall be a standing committee.</li>
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<li> The programme committee shall plan and arrange meetings of the Club in
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accordance with apparent membership interests and the aims of the
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Club as set forth in Section <a href="#purpose">2</a>.</li>
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<li> The programme committee shall be responsible to the executive
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council.</li>
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</ol>
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<h3><a name="sysduties">2. Systems Committee</a></h3>
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<ol><li> The Systems Committee will be a standing committee, chaired by the
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Systems Administrator.</li>
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<li> The Executive Council shall appoint members to the Systems Committee.
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Such members should show interest and ability in Systems Administration.</li>
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<li> The Systems Committee will collectively, under the leadership of the
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Systems Administrator,</li>
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<ol><li> to operate any and all equipment in the possession of the Club.</li>
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<li> to maintain and upgrade the software on equipment that is operated by
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the Club.</li>
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<li> to facilitate the use of equipment that is operated by the
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Club.</li>
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</ol></ol>
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<h3>3. Library Committee</h3>
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<ol><li> The library committee will be a standing committee, headed by the
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Librarian of the Computer Science Club.</li>
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<li> The Librarian shall be selected by the Executive Council.</li>
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<li> Either the Executive Council or the Librarian may appoint members to
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the library committee.</li>
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<li> The library committee will be responsible for</li>
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<ol><li> purchasing new materials to be added to the Computer Science Club
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library, with a target amount of money to spend indicated by the Treasurer;</li>
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<li> keeping the library in some semblance of order;</li>
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<li> in conjunction with the Systems Committee, maintaining an up-to-date,
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online record of the materials in the library.</li>
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</ol></ol>
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<h3>4. Other Committees</h3>
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<ol>
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<li> The President, with approval of the executive council, may appoint such
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temporary committees as is deemed necessary.</li>
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</ol>
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</section>
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<section title="8. Meetings">
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<ol><li> General meetings of the Club shall
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be called at times designated by the
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executive council, at the recommendations of the programme committee.</li>
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<li> Special meetings may be called at any time
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deemed necessary by the executive council or
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by the faculty advisor.</li>
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<li> All members shall be notified at
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least two days prior to a forthcoming meeting.
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Electronic mail and/or posting to Usenet will be considered sufficient
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notification, though other forms of notification are also encouraged.</li>
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<li> The Club shall hold meetings only in places
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that are open to all members
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of the Club.</li>
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</ol>
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</section>
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<section title="9. Finances">
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<ol>
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<li> The Treasurer shall present to the Club, before the end of each
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accademic term, a complete financial statement of the past period, and
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a tentative budget for the following academic term.</li>
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<li> The Treasurer shall present, as part of the tentative budget, a
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recommended fee to be levied on the members in the following academic
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period.</li>
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<li> The signing officers shall be the Treasurer, and one of the
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President or Vice-President.</li>
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<li> At the end of each term, the President or his/her representative shall ensure
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that the financial records are complete and accurate.</li>
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</ol>
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</section>
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<section title="10. Amendments and Procedures">
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<ol><li> Amendments to the constitution shall be made in the following
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manner:</li>
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<ol><li> the proposed amendment shall be announced to all members via
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one or more of</li>
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<ol><li> a general meeting</li>
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<li> electronic mail</li>
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<li> Usenet</li>
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</ol>
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<li> the proposed amendment shall be made available for viewing by all
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members in the Computer Science Club office;</li>
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<li> A business meeting shall be held
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at least seven (7) days after the announcement and no more than thirty (30) days after;</li>
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<li> At this business meeting,
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the amendment shall be read again and voted upon.
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Two thirds of those present
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and voting shall be required to carry the amendment;</li>
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</ol>
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<li> A quorum necessary for the conduct of business
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is defined as fifteen (15) members
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or 2/3 of the membership, whichever is smaller.</li>
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<li> Rulings on any point of procedure
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not included in this constitution shall be
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made by the President with approval of the faculty advisor.</li>
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<li> The executive council must bring before the members,
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within three (3) weeks,
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any motions with the
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signatures of ten (10) members affixed to it.</li>
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<li> For a normal motion to pass, a simple majority is required.
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For motions of impeachment and motions calling for new elections, a 2/3
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majority is required, as is seven (7) days notice of voting on such a motion.
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In addition, if such a motion is defeated, it cannot be brought before the
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Club again within sixty (60) days.</li>
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</ol>
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</section>
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<section title="11. Dissolution">
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<ol><li> In the event of dissolution of the Club,
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all assets of the Club shall be
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transferred to the Mathematics Society of the University of Waterloo.</li>
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</ol>
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</section>
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<section title="12. Use of Club Resources">
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<ol><li> All resources under control of the Club are to be used in accordance with
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the aims of the Club.</li>
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<li> The President and Vice-President are jointly responsible
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for the proper use of all Club
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resources, except that the entire executive is responsible for the main Club
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account on the main Math Faculty Computing Facility computer.
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Permission to use a resource is automatically granted to someone responsible
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for that resource, and optionally as determined by unanimous vote of those
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responsible for a resource.
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Granting permission to someone to use a resource does not make that person
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responsible for the proper use of the resource, although the user is, of
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course, responsible to the person granting permission.</li>
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</ol>
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</section>
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<footer/>
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</cscpage>
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@ -40,8 +40,8 @@ decided by the club membership.</li>
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<li>In compliance
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with MathSoc regulations and in recognition of the club being
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primarily targeted at undergraduate students, full membership is open
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to all undergraduate students in the Faculty of
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Mathematics and restricted to the same.</li>
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to all Social Members of the Mathematics Society
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and restricted to the same.</li>
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<li> Affiliate membership in this Club shall be open to all other
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persons. Affiliate members shall have all the rights of full members
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@ -362,4 +362,4 @@ course, responsible to the person granting permission.</li>
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</section>
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<footer/>
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</cscpage>
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</cscpage>
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5
news.xml
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<!DOCTYPE newdefs SYSTEM "csc.dtd">
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<newsdefs>
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<newsitem author="sfllaw" date="2004-02-05">
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We voted 15 to 0 to 0 in favour of changing the
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<a href="/docs/constitution.html">constitution</a> to follow MathSoc
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policy. An updated copy of the document is now online.
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</newsitem>
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<newsitem author="sfllaw" date="2004-02-02">
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<tt>perpugilliam</tt> went down over the weekend due to a failing disk.
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Please back up all your important data as it is starting to go bad.
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