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  1. The name of this organization shall be the ``Computer Science Club +of the University of Waterloo''.
    2. +
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  1. The Club is organized and will be operated exclusively for educational +and scientific purposes in furtherance of:
    2. + + +
  2. the above purposes will be fulfilled by the organization of +discussions and lectures with professionals and academics in the field +of computer science and related fields, co-operation with the Student +Chapter of the ACM of the University of Waterloo, the maintenance of a +library of materials related to computer science, the maintenance of +an office containing the library as an aid to aim (1c) above, and such other means as +decided by the club membership.
    3. +
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  1. In compliance +with MathSoc regulations and in recognition of the club being +primarily targeted at undergraduate students, full membership is open +to all undergraduate students in the Faculty of +Mathematics and restricted to the same.
    2. + +
  2. Affiliate membership in this Club shall be open to all other +persons. Affiliate members shall have all the rights of full members +except for the rights of voting and holding executive office.
    3. + +
  3. A person is not a member until he or she has paid +the current membership +fee and has been issued a membership card. +Membership lasts until the end of the term in which it was issued. +The membership card indicates, at least, a member's name, membership number, +the term for which the membership is valid, and an indication that +the member is an associate member, if indeed that is true. +The membership fee is set from time to time by the Executive.
    4. +
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  1. The officers of the Club shall be:
    2. +
    1. President
      2. +
    2. Vice-President
      3. +
    3. Secretary
      4. +
    4. Treasurer
      5. +
    5. System Administrator
      6. +
    + +
  2. The faculty advisor shall be an ex-officio member of the + Club.
    3. + +
  3. The choice of officers shall be limited to full members of the + Club.
    4. + +
  4. All officers, other than the System Administrator, shall be +elected at a meeting to be held no later than three weeks after the +start of each school term, such start defined as the beginning of +lectures in the Winter and Spring terms, and as the beginning of +Orientation Week in the Fall term.
    5. + +
  5. The election of officers shall be accomplished by the following + procedure:
    6. + +
      + +
    1. The past executive shall choose a willing Chief Returning +Officer, with duties defined below, set an election date, and set a +date for the opening of nominations such that the nomination period +(from the opening of nominations to 4:30 P.M. on the day preceding +the elections) is at least one week.
      2. + +
    2. Announcements of the election and the nomination procedure must +be distributed to all members by one or more of electronic mail, +Usenet, or posters in at least the Math and Computer building.
      3. + +
    3. During the nomination period, the Chief Returning Officer (CRO) +shall be available to receive nominations for the posts of officers of +the club, either in person, by depositing nomination forms in the +CSC's mailbox in the MathSoc office, or by writing the nomination in a +place in the CSC office to be specified by the CRO.
      4. + +
    4. A nomination shall consist of the nominee's name, and post(s) +nominated for. Nominees must be full members of the Computer Science +Club.
      5. + +
    5. The election shall commence with the offering of memberships for +sale. After a reasonable time, control of the meeting is given to the +CRO who will manage the election of the President, Vice-President, +Treasurer, and Secretary, in that order. Each election shall be +carried out by secret ballot, in a manner to be decided on by the CRO, +with the approval of the memberdip. An accurate count of votes for +each candidate for each position must be made and recorded by the CRO. +A simple heads-down-hands-up method is considered acceptable. As soon +as possible the CRO will announce the results of the election and the +winner will be removed from subsequent contests. If this removal or +lack of nominations results in a vacant post, elections for such posts +may not be held at the election meeting, but elections for such posts +may be held at a later date, in accordance with the election +procedures. The membership decides whether or not to hold extra +elections.
      6. +
    + +
  6. Following the elections, it is the responsibility of the new executive +to select a System Administrator. The selection of System Administrator must +then be ratified by the membership of the Club. If a suitable System +Administrator is not available, then the executive may delay their selection +until one becomes available. In this case the selection of System +Administrator must be ratified at the next meeting of the Club.
    7. + +
  7. The faculty advisor shall be appointed by the present executive council +within three (3) weeks of each term's elections. The faculty +advisor shall be a person having membership in the Association for Computing +Machinery and having a genuine interest in the Club.
    8. + +
  8. Any two offices may be held by a single person if the President +deems this advisable, subject to the consent of the membership.
    9. + +
  9. In the case of a resignation of an officer or officers, the membership +may call elections to replace such officer(s). +If they are called, they must follow the given election procedure. +Such elections would be for all offices which are vacant.
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  1. The duties of the President shall be:
    2. + +
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    1. to call and preside at all general, special, and executive +meetings of the Club;
      2. + +
    2. to appoint all committees of the Club and the committee chairmen +of such committees, except the chairman of the programmes committee; +and
      3. + +
    3. to audit, or to appoint a representative to audit, the financial +records of the club at the end of each academic term.
      4. + +
    + +
  2. The duties of the Vice-President shall be:
    3. +
    1. to assume the duties of the President +in the event of the President's absence;
      2. +
    2. to act as chairman of the programmes committee; and
      3. +
    3. to assume those duties of the President +that are delegated to him by the President.
      4. +
    + +
  3. The duties of the Secretary shall be:
    4. +
    1. to keep minutes of all Club meetings;
      2. +
    2. to prepare the annual Club report for +approval by the executive council;
      3. +
    3. to care for all Club correspondence;
      4. +
    + +
  4. The duties of the Treasurer shall be:
    5. +
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    1. to collect dues and maintain all financial and membership records;
      2. +
    2. to produce a financial or membership statement when requested;
      3. +
    + +
  5. The duties of the System Administrator shall be:
    6. +
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    1. to chair the Systems Committee
      2. +
    2. to perform in conjunction with the Systems Committee, the duties listed +in 7.2.
      3. +
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  1. The executive council shall consist of the present officers of +the Club and the faculty advisor. The new executive council shall +take effect immediately following the installation of new officers or +a new faculty advisor.
    2. + +
  2. The executive council has the power of a general assembly, though +an actual general assembly may overrule its decisions. Minutes of the +executive council meetings shall be available for inspection by any +member of the Club and shall be filed with the Club records. Further, +all recent executive council decisions shall be announced at the next +regular meeting of the club.
    3. +
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1. Programme Committee

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  1. The programme committee shall be a standing committee.
    2. +
  2. The programme committee shall plan and arrange meetings of the Club in +accordance with apparent membership interests and the aims of the +Club as set forth in Section 2.
    3. + +
  3. The programme committee shall be responsible to the executive +council.
    4. +
+ +

2. Systems Committee

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  1. The Systems Committee will be a standing committee, chaired by the +Systems Administrator.
    2. +
  2. The Executive Council shall appoint members to the Systems Committee. +Such members should show interest and ability in Systems Administration.
    3. +
  3. The Systems Committee will collectively, under the leadership of the +Systems Administrator,
    4. +
    1. to operate any and all equipment in the possession of the Club.
      2. +
    2. to maintain and upgrade the software on equipment that is operated by +the Club.
      3. +
    3. to facilitate the use of equipment that is operated by the + Club.
      4. + +
+ +

3. Library Committee

+ +
  1. The library committee will be a standing committee, headed by the +Librarian of the Computer Science Club.
    2. +
  2. The Librarian shall be selected by the Executive Council.
    3. +
  3. Either the Executive Council or the Librarian may appoint members to +the library committee.
    4. +
  4. The library committee will be responsible for
    5. +
    1. purchasing new materials to be added to the Computer Science Club +library, with a target amount of money to spend indicated by the Treasurer;
      2. +
    2. keeping the library in some semblance of order;
      3. +
    3. in conjunction with the Systems Committee, maintaining an up-to-date, +online record of the materials in the library.
      4. +
+ + +

4. Other Committees

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  1. The President, with approval of the executive council, may appoint such +temporary committees as is deemed necessary.
    2. +
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  1. General meetings of the Club shall +be called at times designated by the +executive council, at the recommendations of the programme committee.
    2. +
  2. Special meetings may be called at any time +deemed necessary by the executive council or +by the faculty advisor.
    3. +
  3. All members shall be notified at +least two days prior to a forthcoming meeting. +Electronic mail and/or posting to Usenet will be considered sufficient +notification, though other forms of notification are also encouraged.
    4. +
  4. The Club shall hold meetings only in places +that are open to all members +of the Club.
    5. +
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  1. The Treasurer shall present to the Club, before the end of each +accademic term, a complete financial statement of the past period, and +a tentative budget for the following academic term.
    2. + +
  2. The Treasurer shall present, as part of the tentative budget, a +recommended fee to be levied on the members in the following academic +period.
    3. + +
  3. The signing officers shall be the Treasurer, and one of the +President or Vice-President.
    4. + +
  4. At the end of each term, the President or his/her representative shall ensure +that the financial records are complete and accurate.
    5. +
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  1. Amendments to the constitution shall be made in the following +manner:
    2. + +
    1. the proposed amendment shall be announced to all members via +one or more of
      2. + +
      1. a general meeting
        2. +
      2. electronic mail
        3. +
      3. Usenet
        4. +
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    2. the proposed amendment shall be made available for viewing by all +members in the Computer Science Club office;
      3. +
    3. A business meeting shall be held +at least seven (7) days after the announcement and no more than thirty (30) days after;
      4. +
    4. At this business meeting, +the amendment shall be read again and voted upon. +Two thirds of those present +and voting shall be required to carry the amendment;
      5. +
    + +
  2. A quorum necessary for the conduct of business +is defined as fifteen (15) members +or 2/3 of the membership, whichever is smaller.
    3. + +
  3. Rulings on any point of procedure +not included in this constitution shall be +made by the President with approval of the faculty advisor.
    4. +
  4. The executive council must bring before the members, +within three (3) weeks, +any motions with the +signatures of ten (10) members affixed to it.
    5. +
  5. For a normal motion to pass, a simple majority is required. +For motions of impeachment and motions calling for new elections, a 2/3 +majority is required, as is seven (7) days notice of voting on such a motion. +In addition, if such a motion is defeated, it cannot be brought before the +Club again within sixty (60) days.
    6. +
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  1. In the event of dissolution of the Club, +all assets of the Club shall be +transferred to the Mathematics Society of the University of Waterloo.
    2. +
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  1. All resources under control of the Club are to be used in accordance with +the aims of the Club.
    2. + +
  2. The President and Vice-President are jointly responsible +for the proper use of all Club +resources, except that the entire executive is responsible for the main Club +account on the main Math Faculty Computing Facility computer. +Permission to use a resource is automatically granted to someone responsible +for that resource, and optionally as determined by unanimous vote of those +responsible for a resource. +Granting permission to someone to use a resource does not make that person +responsible for the proper use of the resource, although the user is, of +course, responsible to the person granting permission.
    3. +
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