From a26162bc8e12902f7e5aaa8aa926563b19e4e2a1 Mon Sep 17 00:00:00 2001 From: Bryan Coutts Date: Fri, 13 Jan 2017 11:52:37 -0500 Subject: [PATCH] Updated Code of Conduct --- about/code-of-conduct.xml | 172 ++++++++++++++++++++++++++++++++++++-- 1 file changed, 163 insertions(+), 9 deletions(-) diff --git a/about/code-of-conduct.xml b/about/code-of-conduct.xml index 3d7a131..f1c0b2e 100644 --- a/about/code-of-conduct.xml +++ b/about/code-of-conduct.xml @@ -26,7 +26,13 @@

We've outlined a code of conduct to highlight our expectations for all individuals who participate in our Club, as well as the steps to - handle unacceptable behaviour. + handle unacceptable behaviour. New members should sign the Code of Conduct. +

+

+ The Code of Conduct does not cover criminal matters. Initiating a Code of + Conduct complaint does not exclude other paths, such as going to Police + Services. For criminal matters, threats or acts of physical violence, + immediately contact UW Police at x22222 or (519) 888-4911.

@@ -71,17 +77,165 @@

-
+
+

+ The Executive Council and Faculty Advisor are herein referred to as the + Officers, or singularly as Officer. +

+

+ If you notice a dangerous situation, someone in distress, or violations of + this Code of Conduct, contact an Officer. No + situation is considered inconsequential. If you do not feel comfortable + contacting an Executive Council member due to the nature of the incident, + you may contact the Faculty Advisor. +

+

+ Upon receiving a complaint the Officer will inform the first of the + following people who is not personally involved in the situation, or in a + close relationship with the someone involved in the situation and is + available, and this person shall handle the complaint and shall here after + be referred to as the Handling Officer. +

    +
  1. + The President +
    2. +
  2. + The Vice President +
    3. +
  3. + Any other Executive Council Member +
    4. +
  4. + The Faculty Advisor +
    5. +
+

+

+ The Handling Officer will interview the subject of the complaint and any + witnesses and consult with other relevant Officers. The Handling Officer + shall chair a handling committee of the faculty advisor and one other + officer chosen in the same way. This committee shall be familiar with + University Policies 33, 34, and 42. +

+

+ The Faculty advisor will make sure + that all applicable University policies, laws, and bylaws are followed. The + Faculty advisor must always be notified of all complaints and decisions. +

+
+ +
+

+ After having done so, the Handling Officer shall use their best judgment to + determine if the complaint is valid and, if so, determine with the relevant + Officers the appropriate action to ensure that the complainant feels + welcome in the Computer Science Club and to avoid a subsequent incident: +

    +
  • + A warning. +
    • +
  • + A suspension from the events and spaces governed by the Code of Conduct + until the beginning of the next term. If the suspension would come into + effect less than two full weeks from the end of classes in the current + term, then the suspension applies to the subsequent term as well. +
    • +
  • + If the incident is very serious, or the subject has a pattern of + similar offences, expulsion from the Club. +
    • +
  • + A formal complaint through University policy, such as 33, 34, and 42. +
    • +
+

+

+ The Handling Officer shall inform the complainant of the resolution of the + issue and inform both the complainant and the subject of their right to + appeal the decision. +

+
+ +
+

+ If either the complainant or the subject disagree with the decision made by + the Handling Officer, they can appeal to the Officers, who can overturn the + decision with a majority vote of all the Officers. +

+

+ No Officer who was personally involved in the complaint, or is in a close + relationship with someone involved in the complaint, shall participate in + the Officers deliberation or vote on the appeal. +

+

+ If the subject of a complaint is expelled from the Club, then at their + request, but no more often than once a year, the Officers will review the + decision to expel them from the Club. The Officers can reinstate the + subject with a two-thirds vote of the Officers. +

+
+ +
+

+ The Club recognizes that all members have a right to privacy, and will + handle complaints confidentially. +

+

+ As such, proceedings will be kept confidential as described below, to the + extent allowed by whichever University policy applies to the complaint. + Relevant policies include + Policy 42 (Prevention and Response to Sexual Violence), + Policy 33 (Ethical Behaviour), + or Policy 34 (Health, Safety, and Environment). +

+

+ Information will only be reported to Police Services when directly required + to by applicable policy. In such a case, only the required information will + be provided, anonymized if possible. +

+

+ Information that will be kept in Club records and be available to + Officers in the future will be limited to: the date the complaint + was made, the name of the subject of the complaint, the name of the + Handling Officer, the decision made on the complaint, the date the decision + on the complaint was made, and if applicable, the date of the appeal, the + party making the appeal (Complainant or Subject), the decision made on the + appeal by the Officers, and the date of the Officers decision on the appeal. +

+

+ The information the Handling Officer and Faculty Advisor will + jointly keep records of, in addition to the information kept in the Club + records, will be limited to : the name of the complainant, and a + summary of the complaint. This information will be available to Officers + that are handling future complaints if it is requested and the Handling + Officer deems it relevant to the new complaint. +

+
+ +
+

+ In cases where the Code of Conduct contradicts University policies, or + applicable laws and bylaws, the Code of Conduct does not apply to the extent + to which it conflicts. +

+

+ We expect all Club participants (participants, organizers, sponsors, and + other guests) to abide by this Code of Conduct in all community venues + (online and in-person) as well as in all one-on-one communications + pertaining to Club business. +

  • - We expect all Club participants (participants, organizers, sponsors, and - other guests) to abide by this Code of Conduct in all community venues - (online and in-person) as well as in all one-on-one communications - pertaining to Club business. + The Code of Conduct applies in the office, where office staff are + responsible for enforcing it.
  • - Events co-organized with the Computer Science Club are governed by our - Code of Conduct. + The Code of Conduct applies in the IRC channel, where channel operators + are responsible for enforcing it. +
    • +
  • + The Code of Conduct applies at events the CSC organizes or co-organizes, + where a designated organizer is responsible for enforcing it.
@@ -129,7 +283,7 @@
-

Revision 1.1, adopted by the Computer Science Club of the University of Waterloo on 16 November 2016.

+

Revision 1.2, adopted by the Computer Science Club of the University of Waterloo on 12 January 2017.