diff --git a/about/constitution.xml b/about/constitution.xml index a4c05f2..de4754f 100644 --- a/about/constitution.xml +++ b/about/constitution.xml @@ -7,369 +7,407 @@
-
  1. The name of this organization shall be the "Computer Science Club -of the University of Waterloo".
    2. -
+
    +
  1. The name of this organization shall be the "Computer Science Club of + the University of Waterloo".
    2. +
-
  1. The Club is organized and will be operated exclusively for educational -and scientific purposes in furtherance of: -
      -
    • a) promoting an increased knowledge of computer science and its applications.
      • -
    • b) promoting a greater interest in computer science and -its applications; and
      • -
    • c) providing a means of communication between persons -having interest in computer science.
      • -
    -
    2. +
      +
    1. The Club is organized and will be operated exclusively for educational + and scientific purposes in furtherance of: +
        +
      1. promoting an increased knowledge of computer science and its + applications;
        2. +
      2. promoting a greater interest in computer science and its + applications; and
        3. +
      3. providing a means of communication between persons having interest + in computer science.
        4. +
      +
      2. -
    2. the above purposes will be fulfilled by the organization of -discussions and lectures with professionals and academics in the field -of computer science and related fields, co-operation with the Student -Chapter of the ACM of the University of Waterloo, the maintenance of a -library of materials related to computer science, the maintenance of -an office containing the library as an aid to aim (1c) above, and such other means as -decided by the club membership.
      3. +
    3. The above purposes will be fulfilled by the organization of discussions + and lectures with professionals and academics in the field of computer + science and related fields, the maintenance of a library of materials + related to computer science, the maintenance of an office containing the + library as an aid to aim (1.3) above, and such other + means as decided by the club membership.
+
    +
  1. In compliance with MathSoc regulations and in recognition of the club + being primarily targeted at undergraduate students, full membership is + open to all Social Members of the Mathematics Society and restricted to + the same.
    2. -
      +
    1. Affiliate membership in this Club shall be open to all members of the + University community, including alumni. Affiliate members shall have all + the rights of full members except for the rights of voting and holding + executive office.
      2. -
    2. In compliance -with MathSoc regulations and in recognition of the club being -primarily targeted at undergraduate students, full membership is open -to all Social Members of the Mathematics Society -and restricted to the same.
      3. +
    3. Membership shall be accounted for on a termly basis, where a term + begins at the start of lectures in Winter or Spring, and at the start of + Orientation Week in Fall.
      4. -
    4. Affiliate membership in this Club shall be open to all other -persons. Affiliate members shall have all the rights of full members -except for the rights of voting and holding executive office.
      5. +
    5. A person is not a member until he or she has paid the current + membership fee and has been enrolled in the member database. The termly + membership fee is set from time to time by the Executive. Under conditions + approved by the Executive, a member who purchases a membership at the end + of the current term may be given membership for both the current term and + the next term. If the membership fee changes, then this does not affect + the validity of any membership terms already paid for.
      6. -
    6. A person is not a member until he or she has paid -the current membership -fee and has been issued a membership card. -Membership lasts until the end of the term in which it was issued. -The membership card indicates, at least, a member's name, membership number, -the term for which the membership is valid, and an indication that -the member is an associate member, if indeed that is true. -The membership fee is set from time to time by the Executive.
      7. -
    +
  2. The Club may grant access to its systems, either free of charge or for + a fee, to members of the University community in order to offer them + services. This does not constitute membership.
    3. +
-
  1. The officers of the Club shall be: -
    1. President
      2. -
    2. Vice-President
      3. -
    3. Secretary
      4. -
    4. Treasurer
      5. -
    5. System Administrator
      6. -
    2. +
      +
    1. The officers of the Club shall be: +
        +
      1. President
        2. +
      2. Vice-President
        3. +
      3. Secretary
        4. +
      4. Treasurer
        5. +
      5. System Administrator
        6. +
      +
      2. -
    2. The faculty advisor shall be an ex-officio member of the - Club.
      3. +
    3. There shall additionally be a Faculty Advisor, selected by the + Executive from time to time from among the faculty of the School of + Computer Science. The Faculty Advisor shall be an ex-officio affiliate + member of the Club.
      4. -
    4. The choice of officers shall be limited to full members of the - Club.
      5. +
    5. The choice of officers shall be limited to full members of the + Club.
      6. -
    6. All officers, other than the System Administrator, shall be -elected at a meeting to be held no later than three weeks after the -start of each school term, such start defined as the beginning of -lectures in the Winter and Spring terms, and as the beginning of -Orientation Week in the Fall term.
      7. +
    7. All officers, other than the System Administrator, shall be elected at + a meeting to be held no later than three weeks after the start of lectures + in each term.
      8. -
    8. The election of officers shall be accomplished by the following - procedure: +
    9. The election of officers shall be accomplished by the following + procedure: -
        +
          +
        1. Before the end of the prior term, the then-Executive shall choose a + willing Chief Returning Officer, who is responsible for carrying out + elections according to this procedure.
          2. -
        2. The past executive shall choose a willing Chief Returning -Officer, with duties defined below, set an election date, and set a -date for the opening of nominations such that the nomination period -(from the opening of nominations to 4:30 P.M. on the day preceding -the elections) is at least one week.
          3. +
        3. The CRO shall set the date and time of the election meeting, and + set the nomination period. The nomination shall be at least one week + long and shall end at least 24 hours before the start of the election + meeting.
          4. -
        4. Announcements of the election and the nomination procedure must -be distributed to all members by one or more of electronic mail, -Usenet, or posters in at least the Math and Computer building.
          5. +
        5. Announcements of the election and the nomination procedure must be + distributed to all members by the members' mailing list, and should + also be advertised by posters in the MC building.
          6. -
        6. During the nomination period, the Chief Returning Officer (CRO) -shall be available to receive nominations for the posts of officers of -the club, either in person, by depositing nomination forms in the -CSC's mailbox in the MathSoc office, or by writing the nomination in a -place in the CSC office to be specified by the CRO.
          7. +
        7. During the nomination period, the Chief Returning Officer (CRO) + shall be available to receive nominations for the posts of officers of + the club, either in person, by email, by depositing nomination forms + in the CSC's mailbox in the MathSoc office, or by writing the + nomination in a place in the CSC office to be specified by the + CRO.
          8. -
        8. A nomination shall consist of the nominee's name, and post(s) -nominated for. Nominees must be full members of the Computer Science -Club.
          9. +
        9. A nomination shall consist of the nominee's userid, and post(s) + nominated for. Nominees must be full members of the Computer Science + Club. A member may decline a nomination at any point prior to the + taking of the vote.
          10. -
        10. The election shall commence with the offering of memberships for -sale. After a reasonable time, control of the meeting is given to the -CRO who will manage the election of the President, Vice-President, -Treasurer, and Secretary, in that order. Each election shall be -carried out by secret ballot, in a manner to be decided on by the CRO, -with the approval of the membership. An accurate count of votes for -each candidate for each position must be made and recorded by the CRO. -A simple heads-down-hands-up method is considered acceptable. As soon -as possible the CRO will announce the results of the election and the -winner will be removed from subsequent contests. If this removal or -lack of nominations results in a vacant post, elections for such posts -may not be held at the election meeting, but elections for such posts -may be held at a later date, in accordance with the election -procedures. The membership decides whether or not to hold extra -elections.
          11. -
        - +
      1. The election shall commence with the offering of memberships for + sale. After a reasonable time, control of the meeting is given to the + CRO who will preside over the election of the President, + Vice-President, Treasurer, and Secretary, in that order.
        2. -
      2. Following the elections, it is the responsibility of the new executive -to select a System Administrator. The selection of System Administrator must -then be ratified by the membership of the Club. If a suitable System -Administrator is not available, then the executive may delay their selection -until one becomes available. In this case the selection of System -Administrator must be ratified at the next meeting of the Club.
        3. +
      3. Each election shall be carried out by secret vote, in a manner to + be decided on by the CRO, with the approval of the members at the + meeting. A simple heads-down-hands-up method is considered + acceptable.
        4. -
      4. The faculty advisor shall be appointed by the present executive council -within three (3) weeks of each term's elections. The faculty -advisor shall be a person having membership in the Association for Computing -Machinery and having a genuine interest in the Club.
        5. +
      5. The CRO shall not vote except to break a tie.
        6. -
      6. Any two offices may be held by a single person if the President -deems this advisable, subject to the consent of the membership.
        7. +
      7. The CRO may, if feasible, accept absentee ballots from full + members. No absentee vote from a member shall be counted if the member + is present at the time the vote is taken. The CRO shall make a best + effort to ensure that absentee ballots are compatible with the method + of voting chosen; if this is not possible (for instance, if the CRO is + overruled by the membership), then the absentee votes shall not be + counted.
        8. -
      8. In the case of a resignation of an officer or officers, the membership -may call elections to replace such officer(s). -If they are called, they must follow the given election procedure. -Such elections would be for all offices which are vacant.
        9. -
      +
    10. Immediately after the vote is taken, the CRO will announce the + results of the election and the winner will be removed from subsequent + contests. If, due to lack of candidates (because there were no + nominations, or candidates withdrew or were eliminated), there is no + one elected to an office, then the members at the meeting will + decide whether or not to hold extra elections in accordance with the + procedure for vacancies. If they choose not to, this does not prevent + the Executive or a group of members from calling extra elections later + in the term in accordance with the usual vacancy provisions.
      11. +
    + + +
  2. Following the elections, it is the responsibility of the new executive + to select a System Administrator. The selection of System Administrator + must then be ratified by the members at the meeting. If a suitable System + Administrator is not available, then the executive may delay their + selection until one becomes available. In this case the selection of + System Administrator must be ratified at the next meeting of the + Club.
    3. + +
  3. Any two offices may be held by a single person with the approval of the + President (if any), and the explicit approval of the members.
    4. + +
  4. In the case of a resignation of an officer or officers, including the + President, or if a vacancy occurs for any other reason, the Executive, + members at a meeting, or any ten (10) members may call extra elections to + replace such officer(s). If extra elections are held, they are held for + all vacant offices.
    5. + +
  5. Whenever extra elections are held, they shall follow the usual election + procedure. If they are held after elections failed to elect an officer, + then the nomination period may be shortened to less than a week in order + to allow the extra elections to take place at the same date and time in + the following week. The Executive (or the ten (10) members who called the + election) may appoint a replacement CRO if the previous CRO is unwilling + or unable to fulfill their duties.
    6. +
-
    +
      +
    1. The duties of the President shall be: +
        +
      1. to call and preside at all general, special, and executive meetings + of the Club, except during the election of officers;
        2. +
      2. to appoint special committees of the Club and the membership and + chairs of such committees, with the approval of the Executive + Council; and
        3. +
      3. to audit, or to appoint a representative to audit, the financial + records of the club at the end of each academic term.
        4. +
      4. with the approval of the Faculty Advisor, rule on any point of + procedure under the constitution that arises outside of a meeting.
        5. +
      +
      2. -
    2. The duties of the President shall be: +
    3. The duties of the Vice-President shall be: +
        +
      1. to assume the duties of the President in the event of the + President's absence;
        2. +
      2. to chair the Programme Committee;
        3. +
      3. to appoint members to and remove members from the Programme + Committee;
        4. +
      4. to ensure that Club events are held regularly; and
        5. +
      5. to assume those duties of the President that are delegated to them + by the President.
        6. +
      +
      4. -
        -
      1. to call and preside at all general, special, and executive -meetings of the Club;
        2. +
      2. The duties of the Secretary shall be: +
          +
        1. to keep minutes of all Club meetings;
          2. +
        2. to care for all Club correspondence; and
          3. +
        3. manage any persons appointed to internal positions by the + Executive.
          4. +
        +
        3. -
      3. to appoint all committees of the Club and the committee chairmen -of such committees, except the chairman of the programmes committee; -and
        4. +
      4. The duties of the Treasurer shall be: +
          +
        1. to collect dues and maintain all financial and membership + records;
          2. +
        2. to produce a financial or membership statement when requested.
          3. +
        +
        5. -
      5. to audit, or to appoint a representative to audit, the financial -records of the club at the end of each academic term.
        6. - -
      - - -
    4. The duties of the Vice-President shall be: -
      1. to assume the duties of the President -in the event of the President's absence;
        2. -
      2. to act as chairman of the programmes committee; and
        3. -
      3. to assume those duties of the President -that are delegated to him by the President.
        4. -
      -
      5. - -
    5. The duties of the Secretary shall be: -
      1. to keep minutes of all Club meetings;
        2. -
      2. to prepare the annual Club report for -approval by the executive council;
        3. -
      3. to care for all Club correspondence;
        4. -
      -
      6. - -
    6. The duties of the Treasurer shall be: -
        -
      1. to collect dues and maintain all financial and membership records;
        2. -
      2. to produce a financial or membership statement when requested;
        3. -
      -
      7. - -
    7. The duties of the System Administrator shall be: -
        -
      1. to chair the Systems Committee
        2. -
      2. to perform in conjunction with the Systems Committee, the duties listed -in 7.2.
        3. -
      -
      8. -
    +
  1. The duties of the System Administrator shall be: +
      +
    1. to chair the Systems Committee;
      2. +
    2. to appoint members to and remove members from the Systems + Committee.
      3. +
    3. to ensure that the duties of the Systems Committee are + performed.
      4. +
    +
    2. +
-
    +
      +
    1. The Executive Council shall consist of the present officers of the Club + and the Faculty Advisor (as a non-voting member) and has the power to run + the affairs of this club within the limits of this constitution. This + includes the power to overrule or issue directions to any officer.
      2. -
    2. The executive council shall consist of the present officers of -the Club and the faculty advisor. The new executive council shall -take effect immediately following the installation of new officers or -a new faculty advisor.
      3. +
    3. The Executive Council may appoint people to various positions to help + manage the Club.
      4. -
    4. The executive council has the power of a general assembly, though -an actual general assembly may overrule its decisions. Minutes of the -executive council meetings shall be available for inspection by any -member of the Club and shall be filed with the Club records. Further, -all recent executive council decisions shall be announced at the next -regular meeting of the club.
      5. -
    +
  1. The Executive Council must obey any instructions given to it by the + members at a meeting and can be overruled by them.
    2. + +
  2. The Executive Council can act by consensus achieved on their mailing + list.
    3. + +
  3. Minutes of the Executive Council meetings shall be available for + inspection by any member of the Club and shall be filed with the Club + records. On request, a member shall be shown the archive of any thread on + the Executive Council mailing list which resulted in a decision being + made.
    4. +
-

1. Programme Committee

-
  1. The programme committee shall be a standing committee.
    2. -
  2. The programme committee shall plan and arrange meetings of the Club in -accordance with apparent membership interests and the aims of the -Club as set forth in Section 2.
    3. +

    1. Programme Committee

    +
      +
    1. The Programme Committee shall be a standing committee chaired by the + Vice-President.
      2. +
    2. The Vice-President shall appoint and remove members to and from the + Programme Committee as needed.
      3. +
    3. The Programme Committee shall plan and arrange the events of the + Club.
      4. +
    4. The Programme committee shall be responsible to the Executive + Council and to the Vice-President.
      5. +
    -
  3. The programme committee shall be responsible to the executive -council.
    4. -
+

2. Systems Committee

+
    +
  1. The Systems Committee will be a standing committee, chaired by the + Systems Administrator.
    2. +
  2. The Systems Administrator shall appoint and remove members to and from + the Systems Committee.
    3. +
  3. Members should only be appointed to the Systems Committee if they show + interest and some existing ability in systems administration.
    4. +
  4. Members should only be removed from the Systems Committee with cause, + or when they no longer show interest in systems administration.
    5. +
  5. The Systems Committee will collectively, under the leadership of the + Systems Administrator, +
      +
    1. operate any and all equipment in the possession of the Club.
      2. +
    2. maintain and upgrade the software on equipment that is operated by + the Club.
      3. +
    3. facilitate the use of equipment that is operated by the Club.
      4. +
    +
  6. Members of the Systems Committee shall have root access to the machines + operated by the Club.
    7. +
-

2. Systems Committee

- -
  1. The Systems Committee will be a standing committee, chaired by the -Systems Administrator.
    2. -
  2. The Executive Council shall appoint members to the Systems Committee. -Such members should show interest and ability in Systems Administration.
    3. -
  3. The Systems Committee will collectively, under the leadership of the -Systems Administrator, -
    1. to operate any and all equipment in the possession of the Club.
      2. -
    2. to maintain and upgrade the software on equipment that is operated by -the Club.
      3. -
    3. to facilitate the use of equipment that is operated by the - Club.
      4. - -
- -

3. Library Committee

- -
  1. The library committee will be a standing committee, headed by the -Librarian of the Computer Science Club.
    2. -
  2. The Librarian shall be selected by the Executive Council.
    3. -
  3. Either the Executive Council or the Librarian may appoint members to -the library committee.
    4. -
  4. The library committee will be responsible for -
    1. purchasing new materials to be added to the Computer Science Club -library, with a target amount of money to spend indicated by the Treasurer;
      2. -
    2. keeping the library in some semblance of order;
      3. -
    3. in conjunction with the Systems Committee, maintaining an up-to-date, -online record of the materials in the library.
      4. -
- - -

4. Other Committees

- -
    -
  1. The President, with approval of the executive council, may appoint such -temporary committees as is deemed necessary.
    2. -
+

3. Other Committees

+
    +
  1. The President, with approval of the executive council, may appoint such + special committees as are deemed necessary.
    2. +
+
    +
  1. A regular meeting of the Club shall be held each term. This meeting + shall be called by the CRO and shall be the election meeting for that + term.
    2. -
    1. General meetings of the Club shall -be called at times designated by the -executive council, at the recommendations of the programme committee.
      2. -
    2. Special meetings may be called at any time -deemed necessary by the executive council or -by the faculty advisor.
      3. -
    3. All members shall be notified at -least two days prior to a forthcoming meeting. -Electronic mail and/or posting to Usenet will be considered sufficient -notification, though other forms of notification are also encouraged.
      4. -
    4. The Club shall hold meetings only in places -that are open to all members -of the Club.
      5. -
    +
  2. Special meetings may be called at any time deemed necessary by the + Executive Council, by the Faculty Advisor, or by any ten (10) members.
    3. + +
  3. All members shall be notified at least two days prior to a forthcoming + meeting of the meeting and of the business to be considered at that + meeting. A message to the members' mailing list will be considered + sufficient notification, though other forms of notification are also + encouraged.
    4. + +
  4. The Club shall hold meetings only in places that are open to all + members of the Club.
    5. + +
  5. The Club membership cannot act except at a general meeting.
    6. + +
  6. A quorum necessary for the conduct of business is defined as fifteen + (15) members or 2/3 of the membership, whichever is smaller. If an + election meeting lacks quorum, then the inquorate meeting can set a date + and time for the elections, and can choose to either run the new elections + with the same nominations or with a new nomination period (which does not + need to meet the usual minimum requirement).
    7. + +
  7. A motion to remove an officer, or to call new elections (except at an + election meeting), requires a 2/3 vote and at least a week's notice. Any + other motion requires a majority vote.
    8. + +
  8. If a motion is defeated, it cannot be brought again for sixty (60) + days.
    9. +
+
    +
  1. The Treasurer shall, each term, present to the Executive a financial + statement for the previous term. They shall, before the end of the current + term, ensure that the records are in a good condition to make this task as + easy as possible for the next Treasurer.
    2. -
      +
    1. The Treasurer shall prepare a budget each term, to be presented to + MathSoc, and shall be responsible to ensure that the Club is represented + at the MathSoc budget meeting.
      2. -
    2. The Treasurer shall present to the Club, before the end of each -academic term, a complete financial statement of the past period, and -a tentative budget for the following academic term.
      3. +
    3. The signing officers shall be the Treasurer, and one of the President + or Vice-President.
      4. -
    4. The Treasurer shall present, as part of the tentative budget, a -recommended fee to be levied on the members in the following academic -period.
      5. - -
    5. The signing officers shall be the Treasurer, and one of the -President or Vice-President.
      6. - -
    6. At the end of each term, the President or his/her representative shall ensure -that the financial records are complete and accurate.
      7. -
    +
  2. At the end of each term, the President or his/her representative shall + ensure that the financial records are complete and accurate.
    3. +
-
  1. Amendments to the constitution shall be made in the following -manner: +
      +
    1. A proposed constitutional amendment can be initiated by the Executive Council or + any ten (10) members.
      2. -
      1. the proposed amendment shall be announced to all members via -one or more of +
      2. The proposed amendment shall be announced to all members by email + to the members' mailing list.
        3. -
        1. a general meeting
          2. -
        2. electronic mail
          3. -
        3. Usenet
          4. -
        -
      3. the proposed amendment shall be made available for viewing by all -members in the Computer Science Club office;
        4. -
      4. A business meeting shall be held -at least seven (7) days after the announcement and no more than thirty (30) days after;
        5. -
      5. At this business meeting, -the amendment shall be read again and voted upon. -Two thirds of those present -and voting shall be required to carry the amendment;
        6. -
      +
    2. The proposed amendment shall be made available for viewing by all + members in the Computer Science Club office.
      3. -
    3. A quorum necessary for the conduct of business -is defined as fifteen (15) members -or 2/3 of the membership, whichever is smaller.
      4. +
    4. A general meeting shall be held to consider the amendment at least + seven (7) days after the announcement and no more than thirty (30) days + after, which may be the regular meeting for the term, or a special + meeting.
      5. -
    5. Rulings on any point of procedure -not included in this constitution shall be -made by the President with approval of the faculty advisor.
      6. -
    6. The executive council must bring before the members, -within three (3) weeks, -any motions with the -signatures of ten (10) members affixed to it.
      7. -
    7. For a normal motion to pass, a simple majority is required. -For motions of impeachment and motions calling for new elections, a 2/3 -majority is required, as is seven (7) days notice of voting on such a motion. -In addition, if such a motion is defeated, it cannot be brought before the -Club again within sixty (60) days.
      8. -
    +
  2. A constitutional amendment requires a 2/3 vote for adoption.
    3. +
-
  1. In the event of dissolution of the Club, -all assets of the Club shall be -transferred to the Mathematics Society of the University of Waterloo.
    2. -
- +
    +
  1. In the event of dissolution of the Club, all assets of the Club shall + be transferred to the Mathematics Society of the University of + Waterloo.
    2. +
+
    +
  1. All resources under control of the Club are to be used in accordance + with the aims of the Club.
    2. -
    1. All resources under control of the Club are to be used in accordance with -the aims of the Club.
      2. +
    2. The President and Vice-President are jointly responsible for the proper + use of all Club resources, except as otherwise specified by the Executive + or this Constitution.
      3. -
    3. The President and Vice-President are jointly responsible -for the proper use of all Club -resources, except that the entire executive is responsible for the main Club -account on the main Math Faculty Computing Facility computer. -Permission to use a resource is automatically granted to someone responsible -for that resource, and optionally as determined by unanimous vote of those -responsible for a resource. -Granting permission to someone to use a resource does not make that person -responsible for the proper use of the resource, although the user is, of -course, responsible to the person granting permission.
      4. -
    +
  2. The Systems Administrator is responsible for the proper use of all + administrative access to Club computing resources.
    3. + +
  3. The Executive, via the Systems Administrator and the Systems Committee, + are responsible for the proper use of all Club computing resources.
    4. + +
  4. Permission to use a resource is automatically granted to someone + responsible for that resource, and optionally as determined by those + responsible for a resource. Granting permission to someone to use a + resource does not make that person responsible for the proper use + of the resource, although the user is, of course, responsible to the + person granting permission.
    5. +
-

The constitution was last revised on 5 February 2004.

+

The constitution was last revised on 19 September 2014.