Adding amendments passed on 27/03/2015
Two amendments are contained, one to change the election period from three to two weeks from the start of classes, and a second to add a code of conduct for the club. The makefile and directory file have been modified such that the code of conduct is visible on the website.
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Gianni Gambetti
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FILES = index.html exec.html members.html constitution.html donations.html \
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positions.html constitution-change-20020920.html \
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constitution-change-20040205.html
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code-of-conduct.html positions.html \
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constitution-change-20020920.html constitution-change-20040205.html
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RELDIR = about/
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include ../common.mk
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<?xml version='1.0'?>
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<!DOCTYPE cscpage SYSTEM "../csc.dtd">
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<cscpage title="Code of Conduct for the Computer Science Club of the University of Waterloo">
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<header />
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<section title="Code of Conduct" anchor="title">
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</section>
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<section title="Purpose" anchor="purpose">
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<p>
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One of the primary goals of the Computer Science Club of the University
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of Waterloo is the inclusion and support of all members of the University
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of Waterloo community who are interested in Computer Science. As such, we
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are committed to providing a friendly, safe and welcoming environment for
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all, regardless of gender, sex, sexual orientation, ability, ethnicity,
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socioeconomic status, age, and religion or lack thereof.
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</p>
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<p>
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We invite all those who participate in our events and who communicate with
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our Club at large to help us create a safe and positive experience for
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everyone involved.
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</p>
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<p>
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We've outlined a code of conduct to highlight our expectations for all
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individuals who participate in our Club, as well as the steps to
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handle unacceptable behaviour.
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</p>
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</section>
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<section title="Expected Behaviour" anchor="expected-behaviour">
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<ul>
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<li>
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Participate in an authentic and active way. In doing so, you contribute
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to the health and longevity of this Club.
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</li>
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<li>
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Exercise consideration and respect in your speech and actions.
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</li>
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<li>
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Attempt collaboration before conflict.
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</li>
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<li>
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Refrain from demeaning, discriminatory, or harassing behaviour and speech.
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</li>
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<li>
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Be mindful of your surroundings and of your fellow participants.
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</li>
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</ul>
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</section>
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<section title="Unacceptable Behaviour" anchor="unacceptable">
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<p>
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<strong>Unacceptable behaviours include</strong>: intimidating,
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harassing, abusive, discriminatory, derogatory or demeaning
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speech or actions by any participant in our community online, at all
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related events and in one-on-one communications carried out in the
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context of Club business. Club event venues may be shared; please be
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respectful to all patrons of these locations.
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</p>
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<p>
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<strong>Harassment includes</strong>: harmful or prejudicial verbal or
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written comments related to gender, sexual orientation, race, religion,
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disability; inappropriate use of nudity and/or sexual images in public
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spaces (including presentation slides); deliberate intimidation, stalking
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or following; harassing photography or recording; sustained disruption of
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talks or other events; inappropriate physical contact, and unwelcome
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sexual attention.
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</p>
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</section>
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<section title="Experiencing Unacceptable Behaviour" anchor="experiencing">
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<p>
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The Executive Council and Faculty Advisor are herein referred to as the
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Officers, or singularly as Officer.
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</p>
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<p>
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If you notice a dangerous situation, someone in distress, or violations of
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this Code of Conduct, <a href="../about/">contact an Officer</a>. No
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situation is considered inconsequential. If you do not feel comfortable
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contacting an Executive Council member due to the nature of the incident,
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you may contact the <a href="../about/exec#advisor">Faculty Advisor</a>.
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</p>
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<p>
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Upon receiving a complaint the Officer will inform the first of the
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following people who is not personally involved in the situation, or in a
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close relationship with the someone involved in the situation and is
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available, and this person shall handle the complaint and shall here after
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be referred to as the Handling Officer.
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<ol>
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<li>
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The President
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</li>
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<li>
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The Vice President
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</li>
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<li>
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Any other Executive Council Member
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</li>
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<li>
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The Faculty Advisor
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</li>
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</ol>
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</p>
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<p>
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The Handling Officer will interview the subject of the complaint and any
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witnesses and consult with other relevant Officers. The Handling Officer
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shall always consult with at least one other Officer.
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</p>
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</section>
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<section title="Consequences of Unacceptable Behaviour" anchor="consequences">
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<p>
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After having done so, the Handling Officer shall use their best judgment to
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determine if the complaint is valid and, if so, determine with the relevant
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Officers the appropriate action to ensure that the complainant feels
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welcome in the Computer Science Club and to avoid a subsequent incident:
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<ul>
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<li>
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A warning.
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</li>
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<li>
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A suspension from the events and spaces governed by the Code of Conduct
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until the beginning of the next term. If the suspension would come into
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effect less than two full weeks from the end of classes in the current
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term, then the suspension applies to the subsequent term as well.
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</li>
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<li>
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If the incident is very serious, or the subject has a pattern of
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similar offences, expulsion from the Club.
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</li>
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</ul>
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</p>
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<p>
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The Handling Officer shall inform the complainant of the resolution of the
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issue and inform both the complainant and the subject of their right to
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appeal the decision.
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</p>
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</section>
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<section title="Addressing Grievances" anchor="grievances">
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<p>
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If either the complainant or the subject disagree with the decision made by
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the Handling Officer, they can appeal to the Officers, who can overturn the
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decision with a majority vote of all the Officers.
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</p>
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<p>
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No Officer who was personally involved in the complaint, or is in a close
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relationship with someone involved in the complaint, shall participate in
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the Officers deliberation or vote on the appeal.
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</p>
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<p>
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If the subject of a complaint is expelled from the Club, then at their
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request, but no more often than once a year, the Officers will review the
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decision to expel them from the Club. The Officers can reinstate the
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subject with a two-thirds vote of the Officers.
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</p>
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</section>
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<section title="Confidentiality" anchor="confidential">
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<p>
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The Club recognizes that all members have a right to privacy, and will
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handle complaints confidentially.
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</p>
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<p>
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<strong>Information that will be kept in Club records and be available to
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Officers in the future will be limited to</strong>: the date the complaint
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was made, the name of the subject of the complaint, the name of the
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Handling Officer, the decision made on the complaint, the date the decision
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on the complaint was made, and if applicable, the date of the appeal, the
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party making the appeal (Complainant or Subject), the decision made on the
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appeal by the Officers, and the date of the Officers decision on the appeal.
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</p>
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<p>
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<strong>The information the Handling Officer will keep records of, in
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addition to the information kept in the Club records, will be limited to
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</strong>: the name of the complainant, and a summary of the complaint.
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This information will be available to Officers that are handling future
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complaints if it is requested and the Handling Officer deems it relevant to
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the new complaint.
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</p>
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</section>
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<section title="Scope" anchor="scope">
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<ul>
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<li>
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We expect all Club participants (participants, organizers, sponsors, and
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other guests) to abide by this Code of Conduct in all community venues
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(online and in-person) as well as in all one-on-one communications
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pertaining to Club business.
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</li>
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<li>
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Events co-organized with the Computer Science Club are governed by our
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Code of Conduct.
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</li>
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</ul>
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</section>
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<section title="Contact Information" anchor="contact">
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<ul>
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<li>
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The Computer Science Club <a href="../about/">Officers can be contacted as a whole</a>.
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</li>
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</ul>
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</section>
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<section title="Additional Information" anchor="info">
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<p>
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Additionally, the Executive Council are available to help Club members
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engage with local law enforcement or to otherwise help those experiencing
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unacceptable behaviour feel safe. In the context of in-person events,
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organizers will also provide escorts as desired by the person experiencing
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distress.
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</p>
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<p>
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Changes to the Code of Conduct are governed by the Club's
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<a href="constitution">constitution</a>.
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</p>
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</section>
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<section title="License Information And Attribution" anchor="license-attribution">
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<ul>
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<li>
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The Code of Conduct is distributed under a
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<a href="http://creativecommons.org/licenses/by-sa/3.0/">
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Creative Commons Attribution-ShareAlike License
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</a>, derived from the
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<a href="http://wics.uwaterloo.ca/code-of-conduct/">
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Women in Computer Science Code of Conduct
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</a>, the
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<a href="http://uwarc.uwaterloo.ca/policies-procedures/code-of-conduct/">
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UW Amateur Radio Club Code of Conduct
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</a>, and the
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<a href="http://fass.uwaterloo.ca/wp-content/uploads/2015/03/constitution.pdf">
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FASS Code of Conduct (Article 2, Section 16)
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</a>.
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</li>
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</ul>
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</section>
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<section title="Revision" anchor="revision">
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<p>Revision 1.0, adopted by the Computer Science Club of the University of Waterloo on 27 March 2015.</p>
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</section>
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<footer/>
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</cscpage>
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@ -86,7 +86,7 @@
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Club.</li>
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<li> All officers, other than the System Administrator, shall be elected at
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a meeting to be held no later than three weeks after the start of lectures
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a meeting to be held no later than two weeks after the start of lectures
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in each term.</li>
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<li> The election of officers shall be accomplished by the following
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@ -383,7 +383,22 @@
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</ol>
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</section>
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<section title="12. Use of Club Resources" anchor="resources">
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<section title="12. Code of Conduct" anchor="conduct">
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<ol>
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<li>
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The Club has a <a href="code-of-conduct">Code of Conduct</a>.
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</li>
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<li>
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The <a href="code-of-conduct#scope">scope of the Code of Conduct</a> is specified by the Code of Conduct.
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</li>
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<li>
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Changes to the Code of Conduct are governed by the same rules as changes
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to the Constitution.
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</li>
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</ol>
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</section>
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<section title="13. Use of Club Resources" anchor="resources">
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<ol>
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<li> All resources under control of the Club are to be used in accordance
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with the aims of the Club.</li>
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</section>
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<section title="Revision" anchor="revision">
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<p>The constitution was last revised on 19 September 2014.</p>
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<p>The constitution was last revised on 27 March 2015.</p>
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</section>
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<footer/>
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@ -4,6 +4,7 @@
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<directory title="About">
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<diritem title="Constitution" href="constitution" />
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<diritem title="Code of Conduct" href="code-of-conduct" />
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<diritem title="Positions" href="positions" />
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<diritem title="Membership List" href="members" />
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<diritem title="Donations" href="donations" />
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