186 lines
6.1 KiB
Markdown
186 lines
6.1 KiB
Markdown
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---
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name: 'May 22 Exec Meeting'
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short: 'The execs discuss what needs discussion'
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date: 'Thu May 22 2003 17:30:00 GMT-0400 (Eastern Daylight Time)'
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online: false
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location: 'MC3036 CSC Office'
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---
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<pre>
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Minutes for CSC Exec Meeting
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May 22, 2003
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* Add staff to burners group.
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-- Only office staff (people who do stuff) on burners list
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-- No objections from executives
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* We still need a webmaster, imapd
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-- Action Item: Mike
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--Check for pop delivery services (Like Grocery Gateway)
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so that we can replace imapd with an automated cronjob
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-- If this gets implemented, we must make sure that
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someone is around to receive the pop whenever it is
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delivered.
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* Budgets
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Action Item: Simon
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-- Make sure execs receive a copy of the proposed budget
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Action Item: Mark
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-- Look into claiming money from Mathsoc for the last
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term.
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--Will be looked over the week after next Monday at the Mathsoc
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Budget meeting.
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--June 27th is the WEF (Engineering Endowment Fund) deadline
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--EngSoc proposal for donations by the end of the month
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-- Around 15 events planned
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--Foreign Speaker
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--CS Departmant will pay for flight
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-- We can pay local expenses
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--Pints with Profs
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--Ro-Sham-Bo
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*Changes in the MathSoc Clubs Policy
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Action Item: Jim and Stefanus
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--Bring thus up with MathSoc
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--Might be good to talk to Bioinformatics about this, as
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they have science faculty members to take care of as well.
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--Major issue: People who revoke their Mathsoc fees can still be
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voting members
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--We want it so that only people who have paid dues to Mathsoc
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can vote.
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--Execs should not take back fees, as that is bad form.
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--All execs unanimously agreed with this proposal
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*Confirming that we have free printing and photocopying
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Action Item: Mark
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--Does Faculty of Math billing code apply to CSC
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(as Faculty of Math department?)
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-- Procedures manual has a billing code, but it should
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be confirmed.
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-- Ask MUO, then Shirley after that.
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Action Item: Simon
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--Apparently there is a special Watcard that provides
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free printing from MFCF
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--We do not know what account it is mapped to,
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or the password.
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* Getting csc_disk, csc, csc_ceo accounts on undergrad to work again.
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Action Item: Phil
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-- Get csc-disk back up for student use.
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-- What group permissions do we need?
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-- CSC-Disk should be used as a repository for custom
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window managers, Mozilla, etc... (selling factor for
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CSC accounts)
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-- We should also have an announcement (MOTD, perhaps?)
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that we are providing and supporting this software.
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--Consider: Having university-wide accessible
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binaries might be a pain, as different machines
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might require different compilations.
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-- CSC-Disk is full of user data. Should that be blown away?
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*Getting locker #7 from MathSoc (Don't we already have lockers 788 and
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789?)
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--Why were the locks snipped? (Bring up at council meeting)
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--We would prefer one combo-lock and one key-lock.
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* Review of the CSC office organization
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Action Item: Damien
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--Give Mike sudo access for shutdown
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--Will be rewiring stuff on Saturday
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--involves re-plugging machines
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Action Item: Simon
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--Get rubber wheels for chairs
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Action Item: Mike
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-- Ask PlantOps about:
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--Waxing floors
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--Installing Electronic Lock (asap)
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--According to Faculty of Math,
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we shouldn't need keys.
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--Currently, we still need keys
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--It is kosher to install Electronic lock
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--This provides access right control as
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compared to key-control.
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--Might be long term project.
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--Will green men do it?
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--Steam-clean chairs (at least once a term)
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--Cork-board
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--Making ugly wall prettier
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--PlantOps knows about office
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organization, making environment better.
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--Whiteboards need to be put up
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--Proposal: Cork-board on pillar (no objections)
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--Metal frames on Whiteboard will be in least annoying place
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*Do we provide public stapler access?
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--People are often unappreciative and rude
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--Sign - "Stapler if you say please" -- Unanimously voted
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stapler policy
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*MathSoc Sign
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--Action Item: Jim
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--Find out where to get CSC sign before Monday so we
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can claim it in old budget.
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* Librarian's Report
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--Action Item: Jim
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--Find perl volunteer to finish CEO
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--Force Stefanus to export CVS tree and put onto Peri
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--Books were scanned into system with help of Mark
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--All books with valid barcodes entered into system on
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May 20th
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--Books without valid barcodes are not in system
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--Someone needs to do it
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--Plan is to implement Dewey decimal system
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--May be inefficient as all books are about CS
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--We will figure out a system later
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--No plans to purchase new books
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--Librarian's Request: Office Staff should not lend out books
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that do not have barcodes (No objects to request)
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--We are still using /media/iso/request to track books
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--Should be charge late fees for books?
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--We should have money in budget for repairing,maintaining books
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--Before spending money on maintaining books, check if DC will
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do it
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--will it be cheaper/easier/better?
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*Setting up extra quota for fun and profit.
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-- We don't implement quota properly right now
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-- Low demand for extra quota
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-- Counterpoint: Old CSC made tons of money
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-- Counter-counter-point: It's not that necessary for extra
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quota nowadays.
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-- Executives voted against proposal.
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*Jim will spam with an update about the term
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--Consider making it opt-in
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--One email from a service you are using should be considered
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reasonable mass mailing
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*Should Jim bring anything up at the MathSoc meeting?**
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-- Has a list
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* Student branches for ACM and IEEE
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Action Item: Gaelan
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--Contact IEEE Computing Society in UW and ask if they want
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to merge or transfer society to us
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--Simon volunteers to be put down as exec for ACM
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--ACM rules state requirement that exec is a ACM member
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--Do we renew Calum's ACM membership?
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--Yes (3 Yes; 1 No; 1 Abstention)
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--ACM membership money in budget
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--ACM Student chapter form has not come in
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* What to do with the donated Procedures Manual?
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--Term Task for webpage:
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--Put procedures manual on web-page.
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--Merge with current manual
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--We don't have a hard copy
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--Would be a good thing to read.
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--Many parts need updating
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</pre>
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