content/about/constitution/committees.md

@@ -11,15 +11,23 @@ title: Committees
 
 ## Systems Committee
 
-1. The Systems Committee will be a standing committee, chaired by the Systems Administrator.
-2. The Systems Administrator shall appoint and remove members to and from the Systems Committee.
-3. Members should only be appointed to the Systems Committee if they show interest and some existing ability in systems administration.
-4. Members should only be removed from the Systems Committee with cause, or when they no longer show interest in systems administration.
+1. The Systems Committee (syscom) shall be a standing committee, chaired by the Systems Administrator (sysadmin).
+2. New members to syscom shall be appointed at the Systems Administrator’s discretion. Members should only be appointed to the Systems Committee if they show interest and some existing ability in systems administration.
+3. Members should only be removed from the Systems Committee with cause, or when they no longer show interest in systems administration.
+4. When a member is added to or removed from the Systems Committee, the Systems Committee and the Executive must be notified via both mailing lists.
 5. The Systems Committee will collectively, under the leadership of the Systems Administrator,
     1. operate any and all equipment in the possession of the Club.
     1. maintain and upgrade the software on equipment that is operated by the Club.
     1. facilitate the use of equipment that is operated by the Club.
 6. Members of the Systems Committee shall have root access to the machines operated by the Club.
+7. As an acknowledgement of their service to the Club, memberships for members of the Systems Committee who are not current Undergraduate students at the University of Waterloo shall have all membership fees waived.
+
+## Website Committee
+
+1. The Website Committee (webcom) will be a standing committee, chaired by the Webmaster.
+2. The webmaster shall appoint and remove members to and from webcom as needed.
+3. Webcom shall maintain and develop the club website with infrastructure support from syscom, if necessary.
+
 
 ## Other Committees
 

content/about/constitution/duties-of-officers.md

@@ -13,14 +13,16 @@ title: Duties of Officers
     1. to appoint members to and remove members from the Programme Committee;
     1. to ensure that Club events are held regularly; and
     1. to assume those duties of the President that are delegated to them by the President.
-1. The duties of the Secretary shall be:
-    1. to keep minutes of all Club meetings;
-    1. to care for all Club correspondence; and
-    1. manage any persons appointed to internal positions by the Executive.
 1. The duties of the Treasurer shall be:
     1. to collect dues and maintain all financial and membership records;
     1. to produce a financial or membership statement when requested.
+1. The duties of the Assistant Vice-President shall be:
+    1. to keep minutes of all Club meetings;
+    1. to care for all Club correspondence; and
+    1. manage any persons appointed to internal positions by the Executive.
 1. The duties of the System Administrator shall be:
     1. to chair the Systems Committee;
-    1. to appoint members to and remove members from the Systems Committee.
-    1. to ensure that the duties of the Systems Committee are performed.
+    1. to appoint members to and remove members from the Systems Committee;
+    1. to ensure that the duties of the Systems Committee are performed; and
+    1. to act as a liaison for the CSC with CSCF, IST, and similar organizations.
+

content/about/constitution/executive-council.md

@@ -4,6 +4,5 @@ title: Executive Council
 
 1. The Executive Council shall consist of the present officers of the Club and the Faculty Advisor (as a non-voting member) and has the power to run the affairs of this club within the limits of this constitution. This includes the power to overrule or issue directions to any officer.
 2. The Executive Council may appoint people to various positions to help manage the Club.
-3. The Executive Council must obey any instructions given to it by the members at a meeting and can be overruled by them.
-4. The Executive Council can act by consensus achieved on their mailing list.
-5. Minutes of the Executive Council meetings shall be available for inspection by any member of the Club and shall be filed with the Club records. On request, a member shall be shown the archive of any thread on the Executive Council mailing list which resulted in a decision being made.
+3. The Executive Council can act by consensus achieved on their mailing list.
+4. Minutes of the Executive Council meetings shall be available for inspection by any member of the Club and shall be filed with the Club records. On request, a member shall be shown the archive of any thread on the Executive Council mailing list which resulted in a decision being made.

content/about/constitution/meetings.md

@@ -3,7 +3,7 @@ title: Meetings
 ---
 
 1. A regular meeting of the Club shall be held each term. This meeting shall be called by the CRO and shall be the election meeting for that term.
-2. Special meetings may be called at any time deemed necessary by the Executive Council, by the Faculty Advisor, or by any ten (10) members.
+2. A special meeting for a motion to remove an executive from office may be called at any time deemed necessary by the Executive Council, by the Faculty Advisor, or by any ten (10) members.
 3. All members shall be notified at least two days prior to a forthcoming meeting of the meeting and of the business to be considered at that meeting. A message to the members' mailing list will be considered sufficient notification, though other forms of notification are also encouraged.
 4. The Club shall hold meetings only in places that are open to all members of the Club.
 5. The Club membership cannot act except at a general meeting.

content/about/constitution/membership.md

@@ -5,5 +5,5 @@ title: Membership
 1. In compliance with MathSoc regulations and in recognition of the club being primarily targeted at undergraduate students, full membership is open to all Social Members of the Mathematics Society and restricted to the same.
 2. Affiliate membership in this Club shall be open to all members of the University community, including alumni. Affiliate members shall have all the rights of full members except for the rights of voting and holding executive office.
 3. Membership shall be accounted for on a termly basis, where a term begins at the start of lectures in Winter or Spring, and at the start of Orientation Week in Fall.
-4. A person is not a member until he or she has paid the current membership fee and has been enrolled in the member database. The termly membership fee is set from time to time by the Executive. Under conditions approved by the Executive, a member who purchases a membership at the end of the current term may be given membership for both the current term and the next term. If the membership fee changes, then this does not affect the validity of any membership terms already paid for.
+4. A person is not a member until he or she has paid the current membership fee and has been enrolled in the member database. A person must only be enrolled after paying the current membership fee, unless they are not a current undergraduate student at the University and the Executive grants them honorary membership free of charge. The termly membership fee is set from time to time by the Executive. Under conditions approved by the Executive, a member who purchases a membership at the end of the current term may be given membership for both the current term and the next term. If the membership fee changes, then this does not affect the validity of any membership terms already paid for.
 5. The Club may grant access to its systems, either free of charge or for a fee, to members of the University community in order to offer them services. This does not constitute membership.

content/about/constitution/officers.md

@@ -5,12 +5,12 @@ title: Officers
 1. The officers of the Club shall be:
     1. President
     1. Vice-President
-    1. Secretary
     1. Treasurer
-    1. System Administrator
+    1. Assistant Vice-President
+    1. Systems Administrator
 1. There shall additionally be a Faculty Advisor, selected by the Executive from time to time from among the faculty of the School of Computer Science. The Faculty Advisor shall be an ex-officio affiliate member of the Club.
 1. The choice of officers shall be limited to full members of the Club.
-1. All officers, other than the System Administrator, shall be elected at a meeting to be held no later than two weeks after the start of lectures in each term.
+1. All officers, other than the Systems Administrator, shall be elected at a meeting to be held no later than two weeks after the start of lectures in each term.
 1. The election of officers shall be accomplished by the following procedure:
     1. Before the end of the prior term, the then-Executive shall choose a willing Chief Returning Officer, who is responsible for carrying out elections according to this procedure.
     1. The CRO shall set the date and time of the election meeting, and set the nomination period. The nomination shall be at least one week long and shall end at least 24 hours before the start of the election meeting.
@@ -23,7 +23,7 @@ title: Officers
     1. The CRO shall not vote except to break a tie.
     1. The CRO may, if feasible, accept absentee ballots from full members. No absentee vote from a member shall be counted if the member is present at the time the vote is taken. The CRO shall make a best effort to ensure that absentee ballots are compatible with the method of voting chosen; if this is not possible (for instance, if the CRO is overruled by the membership), then the absentee votes shall not be counted.
     1. Immediately after the vote is taken, the CRO will announce the results of the election and the winner will be removed from subsequent contests. If, due to lack of candidates (because there were no nominations, or candidates withdrew or were eliminated), there is no one elected to an office, then the members at the meeting will decide whether or not to hold extra elections in accordance with the procedure for vacancies. If they choose not to, this does not prevent the Executive or a group of members from calling extra elections later in the term in accordance with the usual vacancy provisions.
-1. Following the elections, it is the responsibility of the new executive to select a System Administrator. The selection of System Administrator must then be ratified by the members at the meeting. If a suitable System Administrator is not available, then the executive may delay their selection until one becomes available. In this case the selection of System Administrator must be ratified at the next meeting of the Club.
+1. Following the elections, it is the responsibility of the new Executive to select a Systems Administrator. The selection of Systems Administrator must then be ratified by the members at the meeting. If a suitable Systems Administrator is not available, the duties of the Systems Administrator shall be carried out by the Systems Committee, with decisions made by consensus achieved on their mailing list.
 1. Any two offices may be held by a single person with the approval of the President (if any), and the explicit approval of the members.
 1. In the case of a resignation of an officer or officers, including the President, or if a vacancy occurs for any other reason, the Executive, members at a meeting, or any ten (10) members may call extra elections to replace such officer(s). If extra elections are held, they are held for all vacant offices.
 1. Whenever extra elections are held, they shall follow the usual election procedure. If they are held after elections failed to elect an officer, then the nomination period may be shortened to less than a week in order to allow the extra elections to take place at the same date and time in the following week. The Executive (or the ten (10) members who called the election) may appoint a replacement CRO if the previous CRO is unwilling or unable to fulfill their duties.