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Spring 2023 Constitution Changes #534

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r389li merged 5 commits from jan-2023-constitution-changes into main 2023-05-10 19:10:04 -04:00
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16
content/about/constitution/committees.md
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@ -7,12 +7,12 @@ title: Committees
1. The Programme Committee shall be a standing committee chaired by the Vice-President.
2. The Vice-President shall appoint and remove members to and from the Programme Committee as needed.
3. The Programme Committee shall plan and arrange the events of the Club.
4. The Programme committee shall be responsible to the Executive Council and to the Vice-President.
4. The Programme Committee shall be responsible to the Executive Council and to the Vice-President.
## Systems Committee
1. The Systems Committee (syscom) shall be a standing committee, chaired by the Systems Administrator (sysadmin).
2. New members to syscom shall be appointed at the Systems Administrator’s discretion. Members should only be appointed to the Systems Committee if they show interest and some existing ability in systems administration.
2. New members to the Systems Committee shall be appointed at the Systems Administrator’s discretion. Members should only be appointed to the Systems Committee if they show interest and some existing ability in systems administration.
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l69nguye commented 2023-01-11 11:36:29 -05:00
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syscom -> Systems Committee: Just to be consistent with how "Systems Committee" is used in the rest of the section

`syscom` -> `Systems Committee`: Just to be consistent with how "Systems Committee" is used in the rest of the section
3. Members should only be removed from the Systems Committee with cause, or when they no longer show interest in systems administration.
4. When a member is added to or removed from the Systems Committee, the Systems Committee and the Executive must be notified via both mailing lists.
5. The Systems Committee will collectively, under the leadership of the Systems Administrator,
@ -20,15 +20,15 @@ title: Committees
1. maintain and upgrade the software on equipment that is operated by the Club.
1. facilitate the use of equipment that is operated by the Club.
6. Members of the Systems Committee shall have root access to the machines operated by the Club.
7. As an acknowledgement of their service to the Club, memberships for members of the Systems Committee who are not current Undergraduate students at the University of Waterloo shall have all membership fees waived.
7. As an acknowledgement of their service to the Club, members of the Systems Committee who are not current undergraduate students at the University shall have all membership fees waived.
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l69nguye commented 2023-01-11 11:45:52 -05:00
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Delete memberships for: It should be "members...shall have all membership fees waived"
Undergraduate -> undergraduate: Consistency
University of Waterloo -> University: Consistency

Delete `memberships for`: It should be "members...shall have all membership fees waived" `Undergraduate` -> `undergraduate`: Consistency `University of Waterloo` -> `University`: Consistency
kabacaba commented 2023-05-08 10:15:46 -04:00
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https://discord.com/channels/667823274201448469/1103883614241959946/1103938457052659766
There's discussion on whether this is allowed by MathSoc or requires a change in phrasing

https://discord.com/channels/667823274201448469/1103883614241959946/1103938457052659766 There's discussion on whether this is allowed by MathSoc or requires a change in phrasing
## Website Committee
## Web Committee
1. The Website Committee (webcom) will be a standing committee, chaired by the Webmaster.
2. The webmaster shall appoint and remove members to and from webcom as needed.
3. Webcom shall maintain and develop the club website with infrastructure support from syscom, if necessary.
1. The Web Committee (webcom) will be a standing committee, chaired by the Webmaster.
2. The Webmaster shall appoint and remove members to and from the Web Committee as needed.
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l69nguye commented 2023-01-11 11:46:47 -05:00
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webmaster -> Webmaster: Consistency

`webmaster` -> `Webmaster`: Consistency
3. The Web Committee shall maintain and develop the club website with infrastructure support from the Systems Committee, if necessary.
## Other Committees
1. The President, with approval of the executive council, may appoint such special committees as are deemed necessary.
1. The President, with approval of the Executive Council, may appoint such special committees as are deemed necessary.

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content/about/constitution/duties-of-officers.md
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@ -4,8 +4,8 @@ title: Duties of Officers
1. The duties of the President shall be:
1. to call and preside at all general, special, and executive meetings of the Club, except during the election of officers;
1. to appoint special committees of the Club and the membership and chairs of such committees, with the approval of the Executive Council; and
1. to audit, or to appoint a representative to audit, the financial records of the club at the end of each academic term.
1. to appoint special committees of the Club and the membership and chairs of such committees, with the approval of the Executive Council;
1. to audit, or to appoint a representative to audit, the financial records of the club at the end of each academic term; and
1. with the approval of the Faculty Advisor, rule on any point of procedure under the constitution that arises outside of a meeting.
1. The duties of the Vice-President shall be:
1. to assume the duties of the President in the event of the President's absence;
@ -14,15 +14,14 @@ title: Duties of Officers
1. to ensure that Club events are held regularly; and
1. to assume those duties of the President that are delegated to them by the President.
1. The duties of the Treasurer shall be:
1. to collect dues and maintain all financial and membership records;
1. to collect dues and maintain all financial and membership records; and
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l69nguye commented 2023-01-11 11:48:08 -05:00
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Add and at the end

Add `and` at the end
1. to produce a financial or membership statement when requested.
1. The duties of the Assistant Vice-President shall be:
1. to keep minutes of all Club meetings;
1. to care for all Club correspondence; and
1. manage any persons appointed to internal positions by the Executive.
1. to manage any persons appointed to internal positions by the Executive.
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l69nguye commented 2023-01-11 11:48:24 -05:00
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Add to at the beginning

Add `to` at the beginning
1. The duties of the System Administrator shall be:
1. to chair the Systems Committee;
1. to appoint members to and remove members from the Systems Committee;
1. to ensure that the duties of the Systems Committee are performed; and
1. to act as a liaison for the CSC with CSCF, IST, and similar organizations.

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content/about/constitution/executive-council.md
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@ -5,4 +5,4 @@ title: Executive Council
1. The Executive Council shall consist of the present officers of the Club and the Faculty Advisor (as a non-voting member) and has the power to run the affairs of this club within the limits of this constitution. This includes the power to overrule or issue directions to any officer.
2. The Executive Council may appoint people to various positions to help manage the Club.
3. The Executive Council can act by consensus achieved on their mailing list.
kabacaba commented 2023-05-08 10:18:33 -04:00
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This is debated in great detail on the Discord. https://discord.com/channels/667823274201448469/1103883614241959946
Some members take issue with losing a formal outlet to voice opinions or creating an us and them culture.
One compromise some members and execs have both approved allows non-binding motions by members.
"Execs may decline in exceptional situations and must provide justification.".

This is debated in great detail on the Discord. https://discord.com/channels/667823274201448469/1103883614241959946 Some members take issue with losing a formal outlet to voice opinions or creating an us and them culture. One compromise some members and execs have both approved allows non-binding motions by members. "Execs may decline in exceptional situations and must provide justification.".
4. Minutes of the Executive Council meetings shall be available for inspection by any member of the Club and shall be filed with the Club records. On request, a member shall be shown the archive of any thread on the Executive Council mailing list which resulted in a decision being made.
4. Minutes of the Executive Council meetings shall be made available for inspection by any member of the Club and shall be filed with the Club records. On request, a member shall be shown the archive of any thread on the Executive Council mailing list which resulted in a decision being made.
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l69nguye commented 2023-01-11 11:51:26 -05:00
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shall be available -> shall be made available: Improve phrasing

`shall be available` -> `shall be made available`: Improve phrasing